Business Unit
Fixed Term (Fixed Term), Full time
Closing Date: November 18, 2026
12-month Fixed-Term ContractThe Opportunity
The Ontario Securities Commission is seeking a Senior Information Management Analyst to lead the design, implementation, and continuous improvement of enterprise records management and information governance practices.
Reporting to the Manager, Records and Information Governance within Information Services & Digital Solutions, you will provide senior subject-matter expertise in information lifecycle management, retention and disposition, information classification, metadata, legal holds, information remediation, and the migration of information from legacy repositories. You will also help advance information governance capabilities across Microsoft 365, including SharePoint Online and Microsoft Purview.
Working with partners across Legal, Privacy, Information Security, Technology, Risk, Internal Audit, and Compliance, you will translate governance requirements into practical business processes, technology configurations, and sustainable controls. Your work will help ensure that organizational information is accessible, appropriately protected and retained, and defensibly disposed of throughout its lifecycle.
What You Will Do
Information governance and lifecycle management
- Lead the implementation and continuous improvement of the organization's information governance and records management framework.
- Develop and operationalize retention schedules, classification structures, metadata standards, lifecycle rules, and disposition processes.
- Advise business units on managing information effectively throughout its lifecycle.
- Identify opportunities to reduce information risk, address over-retention, and improve how information is organized, accessed, retained, and defensibly disposed of.
- Support records management processes related to legal holds, regulatory matters, investigations, discovery, and records disposition.
Compliance monitoring and reporting
- Develop and maintain key performance indicators, key risk indicators, and other measures of information governance effectiveness.
- Monitor compliance with records management policies, retention requirements, and established controls.
- Identify governance risks and control gaps, and provide recommendations to management and senior leaders.
- Support internal audits, risk assessments, and compliance reviews involving records and information management.
Microsoft 365 information governance
- Lead the business design and implementation of records and information governance capabilities in Microsoft 365, including SharePoint Online and Microsoft Purview.
- Translate retention schedules and governance requirements into functional requirements and technology configurations.
- Develop and maintain retention labels, retention policies, record declarations, and related lifecycle controls.
- Support the testing, implementation, and continuous improvement of Microsoft Purview Records Management and Data Lifecycle Management.
- Establish governance requirements for SharePoint Online sites, libraries, metadata, content types, permissions, and information architecture.
- Identify opportunities to automate controls, improve consistency, and strengthen compliance.
- Provide information governance leadership for migrations from legacy repositories to approved platforms.
Advisory services, change management and governance adoption
- Lead discovery sessions and information assessments to understand business processes, repositories, risks, and retention requirements.
- Translate information governance requirements into practical solutions that reflect business and technology needs.
- Develop guidance, standards, tools, training, and targeted communications to help employees meet their information governance responsibilities.
- Support change management activities associated with new policies, technologies, and information management practices.
- Build effective working relationships with business units and partners across Legal, Privacy, Information Security, Technology, Risk, Internal Audit, and Compliance.
- Facilitate working sessions and provide authoritative advice on information governance risks and remediation options.
What You Bring
- A university degree in information management, records management, library and information science, information technology, business, or a related discipline, or an equivalent combination of education and relevant experience.
- A professional designation such as Certified Records Manager or Information Governance Professional is preferred.
- Information governance or records management experience within a public-sector or regulated organization.
- At least seven years of progressively responsible experience in records management, information governance, information management, or a related field, including experience leading complex enterprise initiatives.
- Demonstrated experience implementing information governance in Microsoft 365.
- Hands-on experience with Microsoft Purview Records Management and/or Data Lifecycle Management.
- Strong knowledge of SharePoint Online information architecture, including sites, libraries, metadata, content types, and permissions.
- Experience working with enterprise content management or records management platforms.
- Experience developing records and information management policies and supporting organizational change.
- Experience managing legal holds and records disposition or destruction processes, preferably in a public-sector or regulated environment.
- Strong knowledge of legal and regulatory requirements related to records and information management, as well as leading industry practices.
- Demonstrated ability to influence change and build strong relationships with business, risk, compliance, privacy, security, and technology partners.
- Excellent written and verbal communication skills, including the ability to communicate effectively with senior leaders, business stakeholders, and technical teams.
- A results-oriented approach, with the ability to work independently, manage competing priorities, coordinate activities, and meet deadlines.
Grow your career and make a difference working at the OSC.
* OSC Employees: please apply in Workday using the Browse Jobs feature within your Jobs Hub *
We thank all applicants for their interest in the Ontario Securities Commission. We will contact those selected for an interview.
