5-7 years of experience in contract administration, preferably in real estate or construction
Strong understanding of contracting policies, procedures, and regulatory compliance
Proven ability to manage complex agreements and provide expert guidance
Experience in procurement processes and vendor selection
Familiarity with insurance requirements and risk management in construction projects
Excellent communication and collaboration skills with diverse stakeholders
Responsibilities
Administer and execute design and construction contracts effectively
Investigate and select design professionals and contractors to enhance project competition
Provide expert guidance on contracting policies and ensure compliance with regulations
Determine and verify insurance requirements for contractors and monitor related documentation
Coordinate all activities related to contract close-out processes
Review and track payment applications and change orders for accuracy
Monitor project schedules and provide updates for organizational reporting
Benefits
Comprehensive health insurance options
Retirement savings plan with employer contributions
Professional development opportunities
Flexible work arrangements
Supportive work environment fostering collaboration
Full Job Description
Description
Senior Contracts Administrator Real Estate | Planning, Design & Construction
Support the planning and delivery of healthcare design and construction projects through complex contract administration and regulatory compliance. As the Senior Contracts Administrator, you will serve as a departmental expert on contracting policies and procedures, oversee contract execution, advise on specialized agreements, and coordinate insurance requirements, project documentation, and close-out activities. This role collaborates with project managers, contractors, design professionals, and internal stakeholders to ensure contracts meet organizational requirements and support effective project delivery.
In this role, you will:
Administer and execute design and construction contracts.
Investigate, qualify, and select design professionals and general contractors, recommend additional bidders to promote competition, and prepare procurement documentation.
Serve as a departmental expert on contracting policies, procedures, rules, and regulations, providing guidance on complex and specialized agreements and ensuring appropriate business, policy, and legal review.
Determine appropriate insurance requirements, verify contractor coverage, review Certificates of Insurance, and monitor Builder's Risk Insurance and other contract-related documentation.
Coordinate contract close-out activities.
Review payment applications and change order submissions for accuracy, track contract-related invoices and purchase orders, and coordinate with vendors to resolve discrepancies and maintain accurate records.
Coordinate plan check submissions and documentation, monitor capital project schedules, and provide updates supporting organizational reporting requirements.
Salary Range: $98,200 to $214,600 annually. Target salary $110,000 to $140,000.
About UCLA Health
UCLA Health is a world-renowned academic medical center located in Los Angeles, California. It comprises four hospitals, including Ronald Reagan UCLA Medical Center, and more than 200 primary and specialty care clinics. UCLA Health is affiliated with the David Geffen School of Medicine at UCLA and is consistently ranked among the top hospitals in the United States. The health system employs over 20,000 people and serves as a major center for patient care, medical education, and research.
