Position OverviewThe Senior Bookkeeper will provide bookkeeping and related administrative support across affiliated entities, related businesses, properties, and investment-related activities supported by the organization, as assigned. The role will manage day-to-day bookkeeping, reconciliations, documentation, and payment-support processes while coordinating with the Chief of Staff and external Finance and Tax advisers.
Working in a high-trust environment, this position will record and organize financial activity, maintain complete supporting documentation, identify exceptions, and prepare bookkeeping schedules and status updates for timely review and approval. The role reports directly to the Chief of Staff and does not have responsibility for tax, audit, or accounting policy ownership.
Key Responsibilities- Maintain QuickBooks records for affiliated entities and related activities, including transaction coding, chart-of-accounts maintenance, and assigned account reconciliations.
- Process, code, track, and maintain invoices, contractor payments, reimbursements, and supporting documentation across affiliated entities and related activities.
- Reconcile bank and other assigned accounts; ensure supporting documentation is properly captured.
- Maintain organized receipts, vendor records, W-9s, contracts, and payment documentation.
- Track capital commitments, capital calls, funded amounts, due dates, and remaining commitments; prepare supporting schedules as needed.
- Maintain property- and entity-level bookkeeping records, schedules, and supporting documentation, as assigned.
- Maintain schedules comparing budgeted and actual expenses, tracking cash flow and recurring payments, and flag any variances or unresolved items for review.
- Coordinate documentation requests from Finance, Tax, accounting advisers, auditors, and other authorized stakeholders.
- Support month-end and year-end bookkeeping activities by preparing reconciliations, schedules, and supporting documentation.
- File receipts and reconcile credit-card expenses for affiliated entities and related activities; follow up on missing receipts or unreconciled items.
- Prepare a concise weekly bookkeeping status report covering outstanding bills, upcoming capital calls, missing documentation, budget variances, and other items requiring attention.
Qualifications- Bachelor's degree in accounting, finance, business administration, or a related field preferred; equivalent experience may be considered.
- Bookkeeping, accounting, or QuickBooks certification preferred but not required.
- 5+ years of hands-on bookkeeping experience in a complex, multi-entity, high-touch, or comparable financial environment.
- Strong hands-on experience with QuickBooks and Excel.
- Experience supporting multiple affiliated entities, properties, investment activity, or complex business financial operations.
- Familiarity with reconciliations, invoice management, contractor payments, reimbursements, capital-call schedules, budget tracking, vendor administration, and tax-support documentation.
- Strong organizational, communication, and follow-through skills, with exceptional attention to detail and accuracy.
- Ability to work independently, exercise sound judgment, and manage sensitive financial information with discretion.
- Demonstrated ability to support internal stakeholders, affiliated entities, properties, investments, and confidential financial activity in a high-trust environment.
Location: Morristown, NJ -OnsiteExpected Salary Range: $85,000 - $96,000 Base Salary + Discretionary Bonus
Tract Capital EmploymentTract Capital employees enjoy competitive compensation and comprehensive benefits, including 100% employer-covered medical, dental, and vision insurance, a 401K program, standard paid holidays, and unlimited PTO.
NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties to meet the organization's ongoing needs.
