Bachelor's degree in accounting, finance, or related field.
5+ years of billing experience in a law firm environment.
Familiarity with 3E billing system, eHUB, or similar legal billing software preferred.
Proficient in Microsoft Excel and Word.
Detail-oriented with excellent organizational skills.
Responsibilities
Compile and process attorney bills monthly.
Track Proformas for timely and accurate billing.
Review and edit pre-bills per attorney requests.
Monitor aged unbilled inventory for timely submissions.
Handle complex billing scenarios and prepare electronic bills.
Submit invoices electronically and resolve arising issues.
Maintain effective communication regarding billing matters.
Benefits
Hybrid work model with 3 days in-office requirement.
Supportive team environment with backup assistance available.
Opportunities for involvement in special projects.
Ability to manage billing processes independently.
Engagement with a variety of billing scenarios and solutions.
Full Job Description
This Position Description is intended to reflect in general duties and responsibilities and is not to be interpreted as all encompassing. Nothing in this job description restricts the Firm's right to assign or reassign duties and responsibilities to this job at any time.
JOB SUMMARY
The Billing Coordinator is responsible for the accurate preparation, review and submission of firm invoices including manual electronic billings. Maintain billing files and keep up to date billing arrangements and instructions. Assist Billing Partners with the administration of unbilled inventory.
JOB RESPONSIBILITIES
Compile and process attorney bills on a monthly basis.
Track Proformas to ensure timely and accurate billing
Review and edit pre-bills as requested by attorneys and secretaries.
Monitor aged unbilled inventory and ensure timely billing submissions.
Apply retainer/on-account funds in accordance with attorney instructions and firm policy.
Process write-offs following firm guidelines.
Handle complex billing scenarios, including multiple discounts by matter, split-party billing, and prepare electronic bills promptly.
Submit invoices electronically and assist in resolving any issues that arise.
Review and verify the accuracy of supporting documentation for billing.
Research and respond to internal and external inquiries regarding billing issues in a timely manner.
Identify and correct any billing inaccuracies.
Maintain effective communication with attorneys, secretaries, and clients regarding billing matters.
Provide backup assistance to team members as needed.
Assist with special projects and other tasks as assigned.
JOB SPECIFICATIONS:
Education
Bachelor's degree or higher with a concentration in accounting, finance, or related field.
Experience
Minimum of 5 years of billing experience in a law firm environment.
Familiarity with 3E billing system, eHUB, or other similar legal billing software is preferred.
Proficient in Microsoft Excel and Word
Skills and Abilities
Strong verbal and written communication skills.
Ability to work independently and as part of a team.
Proficiency in Excel and Smartsheet.
Detail-oriented and highly organized with the ability to maintain accuracy.
Excellent analytical and problem-solving skills.
Ability to prioritize, plan, and manage multiple tasks while meeting deadlines.
Flexibility to adapt to various work situations to achieve desired results.
Willingness to work additional hours as required to meet deadlines.
Salary: $85,000-$95,000. The salary offered to a successful candidate will be dependent on several factors that may include but are not limited to years of experience within the job, years of experience within the required industry, education, etc.
This is a hybrid role with the expectation of 3 days in the office.
The description above is intended to reflect general duties and responsibilities and is not to be interpreted as all encompassing. Nothing in this job description restricts the firm's right to assign or reassign duties and responsibilities to this job at any time.
About EPIQ Systems
Epiq Systems is a global provider of technology-enabled solutions for the legal industry. The company offers a wide range of services, including eDiscovery, document review, bankruptcy, and class action administration. Epiq Systems serves law firms, corporations, and government agencies around the world. The company was founded in 1988 and is headquartered in Kansas City, Kansas.
