Senior Analyst - Procurement & Contracts Manager - Environmental Services Department

Salary : $122,020.08 - $148,643.04 Annually
Location : San Jose
Job Type: Full-Time
Job Number:
DEPART: Environmental Services
Opening Date: 11/05/2026
Closing Date: 11/19/2026 11:59 PM Pacific

Position Duties
The Environmental Services Department is currently seeking to fill one (1) full-time Senior Analyst vacancy. This Senior Analyst serves as the Procurement and Contracts Manager for the Environmental Services Department, leading consultant procurements and supervising the department's contracting functions. Consultant services enable ESD to meet its obligations to utility ratepayers, pilot new efforts, and perform required environmental review of City-owned properties. Additionally, this Senior Analyst advises ESD managers regarding the most appropriate methods to procure services (e.g.: RFP, RFI, sole source, etc.). Primarily, this position develops and manages Request for Proposal (RFP) processes, performing the following procurement management activities:

• Working with department managers to scope and estimate cost of services to be procured
• Maintaining the integrity and confidentiality of the procurement process in standard activities including: responding to questions from proposers, facilitating intake and review of proposals, compiling evaluator scores, applying Local and Small Business preference, applying cost criteria, facilitating evaluation panel meetings and proposer interviews, and issuing notices of intended award
• Facilitating contract development with successful proposers
• Leading debriefs with non-selected parties, as requested
• Managing documents in the Biddingo system and subsequent records retention

Additional ongoing functions of this Senior Analyst include, but are not limited to:

• Supervising, leading, and developing Contracts Analysts
• Oversight of all contractual agreement processing for ESD
• Reviewing and approving Service Orders
• Coordinating with the City Attorney's Office in addressing conflicts in contract negotiation and/or interpretation
• Guiding ESD managers regarding compliance with subcontracting provisions of state and federal grants
• Authoring recurring memos regarding activities delegated to ESD Director
• Generating recurring reports regarding expiring contracts and assisting ESD managers with extensions and/or new procurements
• Advising ESD's grantmaking activities and providing technical support in WebGrants, as needed
• Leading training on City contracting and procurement processes
• Serving as the department's Contracts Management System Administrator
• Providing AB339 request management and guidance
• Supporting Form 700 compliance, File Trail, and SharePoint record retention

This role provides internal customer service to a variety of ESD teams. These teams have varying degrees of expertise in contracts and procurement processes. Key to success in this Senior Analyst role is being able to meet staff where they are in their understanding, anticipate potential issues, and proactively offer appropriate support.
Salary Range
Salary range for this classification is:
$122,020.08 - $148,643.04 annually
This salary range includes an approximate five percent (5%) ongoing non-pensionable compensation. Actual salary will be determined based on the selected candidate's qualifications and experience.

Minimum Qualifications
Education: A Bachelor's Degree from an accredited college or university.
Experience: Four (4) years of increasingly responsible experience in general management/administrative analytic work in the areas of budget, finance, grant administration, organizational analysis, general administration, human resources, or related field in general analytical work.
Acceptable Substitutions: One (1) year of additional education above the Bachelor's Degree level may be substituted for one (1) year of the required management/ administrative analytic work.

Other Qualifications
The ideal candidate will possess the following competencies, as demonstrated in past and current employment history.
Job Expertise: Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations

Analytical Thinking: Approaching a problem or situation by using a logical, systematic, sequential approach
Conflict Management: Uses appropriate interpersonal styles and methods to reduce tension or conflict between two or more people, by presenting the facts, analysis, and conclusions or solutions that show command of content and perspectives and interests of the audience.
Customer Service: Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently in a timely, accurate, respectful and friendly manner.
Initiative: Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promotes job performance
Leadership: Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational supports and direction
Project Management: Ensures support for projects and implements agency goals and strategic objectives
Technology Use/Management: Uses efficient and cost-effective approaches to integrate technology into the workplace and improve program effectiveness.

Selection Process:
The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. You must answer all questions to be considered or your application may be deemed incomplete and withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.
ESD aims to fill this vacancy in January 2027. First round interviews are tentatively scheduled for Dec 9/10 and, if needed, second interviews would be held the week of 12/14.
If you have questions about the duties of these positions, the selection or hiring processes, please contact Adrienne.Pea@sanjoseca.gov.
Additional Information:

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email and we will research the status of your application.

AI and the Hiring Process

We recognize that Artificial Intelligence (AI) is becoming part of daily life and can be a valuable tool for learning, research, and professional growth. We encourage candidates to use AI responsibly as a support in preparing application materials, live assessments, and interviews. However, we value authenticity, accuracy and truthfulness. Application responses and interview answers must reflect your own knowledge, skills, and experiences. While AI can supplement preparation, it cannot replace the originality and judgment we look for in our employees. This ensures fairness, transparency, and equity for all applicants in the hiring process.
The City of San Jose offers a wide range of core health benefits including Medical, Dental, Vision, Employee Assistance Program, Life Insurance, Disability, and Savings Plans. Please visit the City's for detailed information on coverage, cost, and dependent coverage.

For information on the City's Retirement Plan(pension for full-time employees), please visit the Office of Retirement Services You will be able to view information based on different Sworn/Federated job classification.

In additional to the benefits above, there is an to explore further benefits of working for the City of San Jose like paid leave, educational reimbursements, and holiday pay are specific to the job classification and union membership.
01

We recognize that Artificial Intelligence (AI) is becoming part of daily life and can be a valuable tool for learning, research, and professional growth. We encourage candidates to use AI responsibly as a support in preparing application materials, live assessments, and interviews. However, we value authenticity, accuracy and truthfulness. Application responses and interview answers must reflect the candidate's own knowledge, skills, and experiences. While AI can supplement preparation, it cannot replace the originality and judgment we look for in our employees. This ensures fairness, transparency, and equity for all applicants in the hiring process.

• Yes, I acknowledge that I have read and understand the above statement regarding the use of AI in the application and interview process.

02

What is the highest level of education you have completed?

• High School Diploma or the equivalent (GED)
• College (1 to 29 semester units/ 1 to 44 quarter units)
• College (30 to 59 semester units/ 45 to 89 quarter units)
• College (60 to 89 semester units/ 90 to 134 quarter units)
• College (90 to 119 semester units/ 135 to 179 quarter units)
• College (120 or more semester units/ 180 or more quarter units)
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Doctoral Degree
• Other
• None of the above

03

How many years of increasingly responsible experience do you have in general management/administrative analytic work in the areas of budget, finance, grant administration, organizational analysis, general administration, human resources, or related field in general analytical work?

• Fewer than four (4) years
• Four (4) years or more

04

An acceptable experience substitution for the Senior Analyst position is one (1) year of additional education above the Bachelor's Degree level. If you meet the acceptable substitution, please state the field of study and the issuing accredited college or university.
05

Describe your transferable professional experience following standard practices in the procurement of goods, services, and/or personnel.
06

Describe a previous team project you have effectively managed. What were the project objectives and what steps did you take to ensure these objectives were met? In your response, describe any project management tools and/or communications practices you utilized.
07

How have you leveraged technological solutions to improve processes, communications, or work products?
Required Question