Position Summary:

GLIDE is seeking an experienced Senior Accounts Payable Accountant to manage and support day-to-day accounts payable operations. This role ensures invoices, employee expenses, payments, and related transactions are processed accurately, timely, and in compliance with GLIDE policies, GAAP, grant requirements, and internal controls. The Senior AP Accountant serves as a key Finance resource, working closely with employees, vendors, and departments across GLIDE. The role requires strong knowledge of accounting, attention to detail, sound judgment, excellent organizational skills, and strong customer service orientation. GLIDE currently uses Concur for invoice and expense management and Sage Intacct, with a planned transition to NetSuite

Essential Duties and Responsiblities

Accounts Payable & Payments

• Process vendor invoices, payment requests, employee reimbursements, and other AP transactions accurately and timely.
• Review invoices for appropriate documentation, coding, approvals, and compliance with policies.
• Process weekly ACH, check, and wire payments.
• Process monthly corporate credit card reports in Concur and accruals when necessary.
• Monitor AP aging and resolve outstanding, duplicate, or disputed items.
• Research and resolve vendor inquiries and payment discrepancies.
• Maintain accurate vendor records and support documentation.
• Reconcile vendor statements and AP-related accounts.
• Support audits, government monitoring, and other compliance reviews.

Concur & Expense Management

• Serve as a primary Finance resource for Concur invoice and expense processes.
• Review expense submissions for documentation, business purpose, coding, and approvals.
• Assist employees and managers with Concur questions, corrections, and approval of workflows.
• Monitor outstanding submissions and support improvements to Concur processes and controls.
• Vendor Management & Compliance
• Maintain vendor documentation, including W-9s, payment information, contracts, and insurance certificates.
• Support vendor verification, fraud prevention, and segregation-of-duties controls.
• Assist with annual 1099 preparation, reconciliation, and filing.
• Collaborate with Finance, Procurement, Contracts, HR, and program staff to resolve vendor and compliance issues.

General Ledger & Month-End Close

• Ensure AP transactions are recorded accurately in the appropriate accounting period.
• Reconcile AP and related balance sheet accounts to the general ledger.
• Prepare or assist with AP accruals, journal entries, and other month-end activities.
• Investigate discrepancies and support monthly, quarterly, and year-end close.

Grants, Compliance & Internal Controls

• Review grant- and contract-funded expenses for appropriate documentation and coding.
• Support compliance with government grants and contract requirements.
• Provide documentation for audits, Single Audits, and government monitoring.
• Follow and strengthen internal controls related to purchasing, AP, vendor management, and disbursements.
• Identify process improvements and opportunities to increase efficiency and accuracy.

Systems & Process Improvement

• Maintain working knowledge of Concur and Sage Intacct
• Be able to participate in GLIDE's transition to NetSuite.
• Support system testing, data conversion, workflow development, and implementation.
• Help document new procedures, train users, and improve AP processes and automation.

Collaboration & Customer Service

• Build effective relationships with employees, managers, vendors, and departments across GLIDE.
• Communicate financial requirements clearly and professionally.
• Provide guidance and training to employees and Finance staff as needed.

Balance strong financial controls with GLIDE's operational needs and mission.

Minimum Qualifications

• Bachelor's degree in accounting, finance, or a related field 3+ years of experience in accounts payable, operational accounting, or related finance roles
• Understands how transactions affect the general ledger and financial statements.
• Working knowledge and experience w/Concur and Sage Intacct (or similar systems)
• Strong attention to detail, commitment to accuracy, and data integrity.
• Excellent organizational skills and experience managing multiple priorities and deadlines.
• Strong knowledge of Generally Accepted Accounting Principles
• Experience with Sage Intacct, and/or NetSuite is a strong plus Intermediate Excel skills (filtering, lookups, pivots)
• Strong understanding of AP processes and month-end close activities
• Understands approvals, segregation of duties, documentation, and fraud prevention.
• Investigates discrepancies and follows issues through resolution.
• Effectively manages competing deadlines and high transaction volumes.
• Comfortable learning technology and improving processes.
• Works effectively across Finance and other GLIDE departments.

Physical Requirements

Reasonable accommodation can be provided to enable individuals with disabilities to perform the essential functions.

• Ability to move quickly to address emergencies.
• Must possess the strength, stamina and mobility to climb multiple flights of stairs when needed.
• Ability to hear within normal range, and communicate effectively (in person, telephone or zoom).
• Finger dexterity and the ability to use all standard office equipment.

$38 - $41 an hour

This is a full-time (40 hour/week), non-exempt role.

Work Environment

GLIDE's buildings are located in the Tenderloin neighborhood.GLIDE maintains an "open door" policy to the community and its clients, who frequently enter and leave the building.

This role is covered by the collective bargaining agreement.