The Opportunity The Accounts Payable Specialist / Accountant manages the full accounts payable cycle while supporting broader general accounting functions. This role ensures accurate, timely processing of vendor invoices and payments, maintains compliance with internal controls, and contributes to month-end close, account reconciliations, and financial reporting. The ideal candidate combines strong AP operational skills with a solid understanding of general accounting principles (GAAP).
How You'll Fulfill Your MissionAccounts Payable- Process high volumes of vendor invoices accurately and on time, matching purchase orders, receiving documents, and invoices (3-way match)
- Verify and reconcile discrepancies in vendor invoices, resolving pricing, quantity, or coding issues
- Prepare and process weekly/biweekly payment runs (checks, ACH, wire transfers)
- Maintain vendor master files, including W-9 collection and 1099 tracking
- Respond to vendor inquiries and resolve payment discrepancies in a timely, professional manner
- Ensure proper GL coding of invoices in accordance with the company's chart of accounts
- Reconcile the AP subledger to the general ledger on a monthly basis
- Process employee expense reports and ensure compliance with company travel & expense policy
- Maintain AP aging reports and proactively manage payment timing to optimize cash flow
- Assist with year-end 1099 preparation and filing
General Accounting- Assist with month-end and year-end close processes, including journal entries and accruals related to AP
- Support audit requests by providing documentation and explanations related to AP transactions
- Help maintain and improve internal controls over the procure-to-pay process
- Identify and recommend process improvements to increase efficiency and accuracy in AP and accounting workflows
- Support preparation of schedules and analysis for internal management reporting
- Assist with sales & use tax compliance as it relates to vendor invoices, where applicable
- Collaborate with Procurement, Treasury, and other departments to ensure smooth transaction processing
Why We Value You- Associate or bachelor's degree in Accounting, Finance, or a related field (or equivalent work experience)
- 5-7 years of accounts payable and/or general accounting experience
- Solid understanding of GAAP and general ledger accounting principles
- Proficiency with ERP/accounting software (e.g., Odoo, NetSuite, SAP, Oracle, QuickBooks, Microsoft Dynamics)
- Strong Excel skills (pivot tables, VLOOKUP/XLOOKUP, reconciliations)
- High attention to detail and strong organizational skills
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Strong written and verbal communication skills
- Experience with AI tools
- Experience with month-end close and account reconciliation processes
- Familiarity with 1099 and sales/use tax compliance requirements
- Experience with AP automation tools (e.g., Bill.com, Coupa, Tipalti, Concur)
Key Competencies - Accuracy and attention to detail
- Analytical and problem-solving skills
- Process improvement mindset
- Integrity and discretion in handling confidential financial data
- Strong interpersonal skills for cross-functional collaboration
The pay range for this role is:
$105,000-125,000This is an on-site role with occasional work from home on a case by case basis
Salary and BenefitsWe're competitive in compensation and offer equity as part of the package. We have great benefits that include health, vision, dental, and 401K in comparison to other startups. We provide lunch and there's plenty of snacks and drinks to get you through the day.
