Job Description
The Department of Emergency Medicine has an outstanding opportunity for a Research Coordinator (Research Coordinator 2 (NE S UAW Research)) to join their team.
OVERVIEW:
The department of Emergency Medicine is seeking an experienced RC2 to serve as the primary coordinator overseeing day-to-day operations of a large pragmatic multi-center randomized controlled trial. Reporting to the Clinical Research Operations Manager and working closely with Principal Investigators, the RC2 will support the VICTORY and VICTORY-CART trials, which compare vasopressor strategies for post-cardiac arrest shock across 17 U.S. hospital sites.
The RC2 will oversee all aspects of trial coordination including development and maintenance of study protocols, standard operating procedures, and training materials; onboarding and ongoing support of site coordinators and clinical teams at all 17 enrolling centers; real-time monitoring of enrollment, protocol adherence, and data quality across sites using REDCap and automated reporting tools; coordination of regulatory submissions and amendments with the BRANY single IRB; preparation of reports for the Data and Safety Monitoring Board, PCORI, and the Steering Committee; and identification and resolution of protocol deviations, crossover events, and site-level barriers to enrollment.
The ideal candidate will have a minimum of 2 years of experience coordinating multi-center clinical trials, demonstrated experience managing remote site relationships and collaborating with multidisciplinary research teams, strong proficiency with REDCap and clinical trial data management systems, and familiarity with FDA regulations, Good Clinical Practice guidelines, and waiver of informed consent or Exception from Informed Consent trial frameworks. This role requires responsiveness in a dynamic acute care research environment with competing operational and regulatory deadlines. Experience in emergency medicine, critical care, or another acute care research setting is highly desirable, particularly experience with cardiac arrest research or pragmatic clinical trials.
This is a hybrid role, both with remote work available and on-site presence required. On-site work will primarily be at Harborview Medical Center.
RESPONSIBILITIES:
Multi-Site Oversight (40%)
- Serve as the primary liaison between the DEM Research Program and participating study sites, investigators, sponsors, regulatory partners, and collaborating institutions.
- Coordinate day-to-day multi-site study operations, including study start-up, site activation, enrollment tracking, ongoing site communication, and study closeout.
- Serve as a primary point of contact for site coordinators and investigators regarding participant follow-up and protocol implementation.
- Monitor protocol adherence, identify implementation barriers, and collaborate with research leadership to support consistent study procedures and regulatory compliance across sites.
- Assist with development of study materials, manuals of procedures, standard operating procedures, and site training resources.
- Track study metrics, timelines, adverse events, and reporting requirements; prepare reports for investigators, sponsors, and oversight committees.
- Support study financial and operational activities, including invoicing, budgeting coordination, and tracking study supplies and payments.
- Ensure compliance with institutional policies, Good Clinical Practice (GCP), HIPAA, FDA regulations, and sponsor requirements.
- Maintain oversight of assigned studies, manage competing priorities independently, and support successful trial execution across participating sites.
Data Management (15%)
- Oversee data collection, entry, quality control, validation, and query resolution using study databases and electronic data capture systems.
- Ensure data quality, integrity, and protocol compliance through data cleaning, database management, and audit procedures.
- Maintain documentation of data management activities and ensure compliance with study protocols and regulatory requirements.
- Develop and implement corrective action plans to address protocol deviations and support data integrity.
Regulatory Compliance (15%)
- Maintain and update regulatory documentation and study records in compliance with UW IRB, sponsor, HIPAA, and Good Clinical Practice (GCP) requirements.
- Prepare and submit IRB applications, renewals, modifications, and continuing reviews; track regulatory approvals and reporting deadlines.
- Support audits, monitoring visits, and regulatory reviews by maintaining accurate study documentation and policies and procedures.
- Ensure adherence to approved study protocols, data security plans, and institutional compliance requirements.
Staff Training (10%)
- Develop and deliver onboarding and ongoing protocol training for site coordinators and clinical teams across participating centers.
- Oversee onboarding of staff and maintain organized personnel credentials across sites.
- Coordinate meetings, trainings, and communications with the DEM research team, multidisciplinary partners, and external collaborators.
Study Participant Coordination (10%)
- Support participant recruitment, screening, enrollment, consent, and follow-up activities at Harborview and collaborating sites in accordance with study protocols.
- Serve as a key resource for participating sites regarding enrollment, follow-up, and protocol adherence and implementation.
- Support biospecimen collection, processing, documentation, and transfer in compliance with study procedures.
Academic Activities (5%)
- Contribute to preparation of study materials, reports, manuscripts, abstracts, posters, and sponsor updates.
Other (5%)
- Perform other duties as assigned
REQUIRED QUALIFICATIONS:
To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
MINIMUM QUALIFICATIONS:
- Bachelor’s degree in a related field and 2 years of experience coordinating multi-center clinical trials in emergency medicine, critical care, acute care, or a similar clinical setting.
- Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
- Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.
ADDITIONAL QUALIFICATIONS:
- Prior clinical research experience in research coordination or project management.
- Experience supporting clinical trials and study operations.
- Experience with REDCap or other electronic data capture systems.
- Strong organizational skills with the ability to manage multiple priorities and timelines independently.
- Effective interpersonal and communication skills with demonstrated ability to collaborate in a team environment.
- Proficiency with Microsoft Office Suite.
- Ability to work occasional evenings and weekends.
DESIRED QUALIFICATIONS:
- Experience coordinating national, multi-site clinical trials.
- Experience conducting research in urgent or emergent clinical settings, such as EMS, Emergency Department, or ICU environments.
- Experience supporting Exception from Informed Consent (EFIC) studies.
- Experience working with multidisciplinary research teams and external collaborators.
- Familiarity with statistical software such as STATA or R.
- Experience contributing to manuscript preparation, scientific writing, or dissemination of research findings.
Compensation, Benefits and Position Details
Pay Range Minimum:
$65,352.00 annual
Pay Range Maximum:
$120,372.00 annual
Other Compensation:
-
Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
UAW Research
