Bachelor's degree in life sciences, pharmacy, communications, regulatory affairs, healthcare, business, or a related field.
3+ years of experience in promotional review, regulatory affairs, or related compliance function.
Experience in a regulated life sciences industry (medical devices, pharmaceuticals, biotechnology).
Strong understanding of promotional material review processes and document control practices.
Excellent organizational skills to manage multiple review cycles and deadlines.
Strong written and verbal communication skills.
Ability to work effectively across cross-functional teams.
Responsibilities
Coordinate the review and approval of advertising and promotional materials.
Perform submission-readiness screening for completeness and appropriateness.
Serve as the primary liaison for internal and external stakeholders regarding review processes.
Partner with cross-functional teams to support efficient promotional review.
Identify and escalate potential review issues to appropriate reviewers.
Monitor review progress and follow up on outstanding actions.
Maintain promotional review documentation and approval records.
Benefits
Annual bonus opportunity up to $3,000.
Remote work flexibility.
Opportunity to work cross-functionally with diverse teams.
Engagement in continuous improvement of promotional review workflows.
Full Job Description
Location: Remote
Annual Bonus Opportunity up to $3,000
The Promotional Review Specialist will manage the day-to-day operation of the promotional review process and serve as the central liaison for internal teams and external business partners submitting promotional materials for review. This role will work cross-functionally with Compliance, Marketing, Medical, Legal, Regulatory Affairs and Commercial teams to coordinate review workflows, facilitate reviewer feedback and revisions, maintain approval and lifecycle documentation, and support timely, consistent execution of the promotional review process.
RESPONSIBILITIES
Coordinate the review and approval of advertising, promotional, and other applicable commercial materials throughout the review lifecycle.
Perform submission-readiness screening to confirm materials are complete, appropriately supported, and ready for review.
Serve as the primary promotional-review process liaison for internal stakeholders and external business partners, providing guidance on submission requirements, review expectations, timelines & status.
Partner with cross-functional teams, including Corporate Compliance, Clinical/Medical, Marketing, Legal, Regulatory Affairs, Commercial & other applicable functions to support efficient review and consistent promotional review.
Identify and escalate potential review issues, including concerns related to claims, labeling, intended use, internal policies, brand guidelines, or other applicable requirements, to the appropriate functional reviewer.
Monitor review progress, timelines, and outstanding actions, following up with reviewers, escalating delays or bottlenecks.
Maintain promotional review documentation, approval records, version control, and final approved materials.
Coordinate promotional review committee meetings, including agenda preparation, meeting materials, documentation of reviewer comments and decisions, and follow-up actions.
Ensure promotional review records are properly maintained and accessible for audit or inspection purposes.
Develop and maintain promotional review metrics to support workload visibility, cycle time monitoring, and process improvement.
Support the development and continuous improvement of promotional review workflows, SOPs, and best practices.
REQUIREMENTS
Education
Bachelor's degree in life sciences, pharmacy, communications, regulatory affairs, healthcare, business, or a related field.
Experience
Required
3+ years of experience in promotional review, regulatory affairs, advertising and promotion review, medical review support, or a related compliance/regulatory function.
Experience working in a regulated life sciences industry, such as medical devices, pharmaceuticals, or biotechnology.
Strong understanding of promotional material review processes and document control practices.
Excellent organizational skills with the ability to manage multiple review cycles and deadlines.
Strong written and verbal communication skills.
Ability to work effectively across cross-functional teams and manage competing priorities.
Preferred
Experience within a Regulatory Affairs function.
Experience working with external business partners, agencies, or other third parties in support of promotional material review or content development.
Familiarity with promotional review systems such as Veeva PromoMats, Vodori, Aprimo, or similar platforms.
Understanding of advertising, labeling, and promotional requirements in regulated environments.
Knowledge of material lifecycle management, submission standards, and audit documentation practices.
Certification
Regulatory Affairs Certification (RAC) or similar credential
Travel
N/A
SAFETY
Physical Requirement
Move or lift objects up to 25 pounds
Frequent (>75%) stationary position (standing or sitting) while utilizing digital displays
Frequent (>75%) fine manipulation using hands and fingers (typing, opening, writing, clicking, paper sorting, etc.)
Working Environment
Onsite: Office environment with assigned workstation
Remote positions only: Home office environment with minimum distractions
#LI-Remote
About RTI Surgical Inc
RTI Surgical Holdings, Inc. is a surgical implant company. The Company processes donated human musculoskeletal and other tissues, including bone, cartilage, tendon, ligament, fascia lata, pericardium, sclera and dermal tissues, and bovine and porcine animal tissues to produce allograft and xenograft implants utilizing BIOCLEANSE, TUTOPLAST and CANCELLE SP sterilization processes, and manufactures metal and synthetic implants for distribution to hospitals and surgeons. The Company's segments include Spine, Sports Medicine, Ortho fixation, Bone Graft Substitutes and General Orthopedic (BGS and General Orthopedic), Dental and Surgical Specialties. The Company's implants are used in orthopedic, spine, sports medicine, cardiovascular, dental and surgical procedures. The Company's processing facilities are located in Alachua, Florida; Neunkirchen, Germany; and Aix-en-Provence, France. The Company distributes its implants and services in the United States and internationally.
