Bachelor's degree in Marketing, Communications, Business, English, Architecture, Engineering, or related field preferred.
8+ years of experience in the AEC industry.
Demonstrated experience managing and preparing proposals and qualifications packages.
Experience with federal and commercial solicitations strongly preferred.
Strong understanding of proposal development processes, including compliance and content development.
Excellent written and verbal communication skills.
Exceptional organization and time-management skills.
Responsibilities
Lead and manage the development of complex proposals and qualifications packages.
Develop proposal schedules and production timelines to ensure timely submissions.
Conduct kickoff, review, and production meetings; assign tasks and monitor progress.
Coordinate with technical staff and marketing personnel to gather proposal content.
Write, edit, and organize project descriptions and technical narratives.
Review technical information and translate it into clear, client-focused content.
Maintain proposal calendars and track deadlines and approvals.
Benefits
Collaborative and supportive work environment.
Opportunity to work on federal and commercial projects.
Professional development opportunities.
Access to graphic design and marketing resources for proposal enhancement.
Full Job Description
Job Title
Proposal Manager
Location
Hirani Corporate Office - Hicksville, NY 11801 US (Primary)
Job Type
Full-time
Category
Administration/Operations
Travel
0 - 25%
Job Description
Position Summary
As a Proposal Manager, you will lead and manage the development of complex proposals and marketing responses for federal and commercial opportunities. You will work closely with technical staff, project managers, and the marketing team to develop compelling, accurate, and visually polished proposals that effectively communicate the company's qualifications, experience, and capabilities.
The ideal candidate is a highly organized, detail-oriented professional who thrives in a collaborative, deadline-driven environment. Our Proposal Managers work closely with colleagues across the organization to develop high-quality submissions, overcome challenges, and deliver proposals that meet both client requirements and company standards. Key Job Functions
Lead and manage the development of complex proposals, qualifications packages, and other responses to federal and commercial solicitations.
Develop proposal schedules, work plans, and production timelines to ensure submissions are completed accurately and on time.
Lead proposal kickoff meetings, review meetings, and production meetings; assign tasks and monitor progress throughout the proposal process.
Coordinate with technical staff, project managers, subject matter experts, and marketing personnel to gather and develop proposal content.
Write, edit, and organize project descriptions, staff resumes, technical narratives, and other proposal content.
Review technical information and translate complex material into clear, compelling, and client-focused proposal content.
Analyze solicitation requirements, evaluation criteria, instructions, and submission requirements to ensure compliance.
Maintain proposal calendars and track deadlines, assignments, reviews, approvals, and final submissions.
Coordinate internal reviews and incorporate feedback from technical staff, leadership, and marketing team members.
Ensure proposals comply with client requirements, formatting standards, page limits, submission instructions, and deadlines.
Maintain consistency in messaging, formatting, branding, and overall presentation in accordance with Hirani brand standards.
Coordinate with graphic design and marketing resources to develop visually engaging proposal layouts, graphics, charts, organizational charts, and other supporting materials.
Maintain and organize proposal content, resumes, project descriptions, boilerplate language, and marketing materials for future submissions.
Identify opportunities to improve proposal processes, templates, workflows, and content libraries.
Manage multiple proposals and competing deadlines while maintaining accuracy and attention to detail.
Collaborate with team members at all levels and contribute to a supportive, professional, and results-oriented marketing environment.
Job Requirements
Qualifications
Bachelor's degree in Marketing, Communications, Business, English, Architecture, Engineering, or a related field preferred.
