Description Your role at GEI. The Project Coordinator will support GEI technical project managers on large and/or complex projects by performing a variety of tasks, as outlined below. This position requires a responsive, detail-oriented person with excellent organization, communication, and follow-up skills.
Essential Responsibilities & Duties - Become familiar with specific client contract requirements and develop processes to comply with those requirements.
- Monitor contract and task order expiration dates and keep PM apprised.
- Help PM with developing project scopes of work and cost estimates for clients and subconsultants. Monitor approval processes and follow up when necessary.
- Assist with establishing and monitoring project budgets and performance and keep PM apprised.
- Assist with managing subconsultant contracts, task orders, change orders, invoicing review, budgets. Respond to subconsultant inquiries of non-technical nature.
- Pre-review of draft invoices, checking for contract compliance; coordinate with billing staff and field staff regarding proper expense documentation needed and respond to client billing inquiries.
- Montior project A/R status and follow up with PM.
- Coordinate and/or participate in project meetings as necessary.
- Provide assistance and coordination with various other project-related activities as delegated by PM.
Minimum Qualifications - Associate's degree in a relevant field.
- Two years of experience in the A/E/C industry. Other type of consultancy experience may be considered in lieu of A/E/C.
- Familiarity with project management concepts within the A/E/C field.
- Highly proficient with the Microsoft Suite of products; especially MS Word and Excel.
- Strong attention to detail; comfortable working with numbers/budgets.
- Ability to work independently and as part of a project team.
- Excellent communication and follow-up skills.
- Flexible in work approach, adaptable to change.
Preferred Qualifications - Bachelor's degree in relevant field.
- PMP, CAPM certification, or education in project management related field.
- Has three or more years of previous experience as a project coordinator (or similar role) for engineering, planning, construction, or environmental projects, performing duties as described above.
- Experienced with MS Project and/or Primavera P6.
- Experience with BST 11 or similar financial programs.
PHYSICAL REQUIREMENTS WORK ENVIRONMENT
Functional Demands:
Sedentary
X
Light
Medium
Other
Activity Level Throughout Workday (check one per row)
Physical Activity Requirements Occasional (0-35% of day) Frequent (33-66% of day) Continuous (67-100% of day) Not Applicable Sitting
X
Standing
X
Walking
X
Climbing
X
Lifting (floor to waist level) (in pounds)
X
Lifting (waist level and above) (in pounds)
X
Carrying objects
X
Push/pull
X
Twisting
X
Bending
X
Reaching forward
X
Reaching overhead
X
Squat/kneel/crawl
X
Wrist position deviation
X
Pinching/fine motor skills
X
Keyboard use/repetitive motion
X
Taste or smell (taste=never)
X
Talk or hear
X
Accurate 20/40 Very Accurate 20/20 Not Applicable Near Vision
X
Far Vision
X
Yes No Not Applicable Color Discrimination
X
Sensory Requirements Minimal Moderate Accurate Not Applicable Depth perception
X
Hearing
X
Environment Requirements Occupational Exposure Risk Potential Reasonably Anticipated Not Anticipated Blood borne pathogens
X
Chemical
X
Airborne communicable diseases
X
Extreme temperatures
X
Radiation
X
Uneven surfaces or elevations
X
Extreme noise levels
X
Dust/particulate matter
X
Other (exposure risks): Usual workday hours :
8
X
10
12
Other work hours
