Project Analyst - Change Management

Job Description

Union: Non-Union
Number of vacancies: 1
New or Replacement Position: New
Site: Princess Margaret Cancer Centre
Department: Digital PMO
Reports to: Senior Project Manager
Salary Range: $41.96 to $52.45 per hour
Hours: 37.5 hours per week
Status: Temporary Full-Time
Closing Date: November 12, 2026

Position Summary
TheProject Analyst, Change Management plays a key role in supporting the successful planning, coordination, and execution of change management activities for Project WorkReady, a major enterprise initiative at UHN. Reporting to the Senior Project Manager, the incumbent works closely with change management, communications, engagement, training, and operational teams to support stakeholder readiness, adoption, and implementation efforts across multiple groups. This role is responsible for developing communications and engagement materials, coordinating stakeholder activities, tracking readiness and adoption metrics, managing project documentation, and supporting the delivery of change strategies that enable successful organizational transformation. The ideal candidate is an organized and collaborative professional with strong project coordination, communication, analytical, and stakeholder engagement skills, who thrives in a fast-paced environment and can effectively manage multiple priorities while supporting large-scale change initiatives.

Duties

• Support the execution of change management strategies, plans, and activities for Project WorkReady.
• Translate WorkReady change strategies, frameworks and plans into practical workplans, trackers, schedules, meeting materials and implementation supports.
• Support readiness, adoption and stabilization activities for WorkReady stakeholders across UHN.
• Coordinate stakeholder engagement sessions, workshops, Change Network activities, and leadership briefings.
• Identify, document and track stakeholder impacts, readiness considerations, change risks, resistance themes, dependencies and adoption barriers.
• Work collaboratively with change, communications, engagement, training and project team members to ensure WorkReady change activities are coordinated and aligned.
• Develop and maintain communications materials including newsletters, FAQs, briefing notes, key messages, and project updates.
• Track stakeholder readiness, adoption metrics, risks, feedback, and implementation progress through reports and dashboards.
• Prepare and maintain project documentation, action logs, risk registers, meeting materials, and status reports.
• Facilitate the collection, analysis, and reporting of stakeholder feedback and readiness assessment data.
• Support implementation, stabilization, and continuous improvement activities to drive successful adoption of Project WorkReady changes.

Qualifications

• At minimum, completion of a bachelors degree in Undergraduate degree in Health Informatics, Health Administration, Business, Communications, Organizational Development or a related field or recognized equivalent required.
• Change Management certification, such as Prosci, CCMP or equivalent is preferred.
• Project Management Professional, PMP, certification or other project management training is preferred.
• At minimum Over 3 years up to and including 4 years practical and related experience is required.
• Minimum of 3 years of experience in change management, project management, communications, stakeholder engagement, benefits realization or equivalent experience.
• Experience applying change management methodologies, tools and techniques in a project or operational environment.
• Experience supporting multiple project workstreams, large change activities or small to medium-sized initiatives independently.
• Strong written communication skills, including the ability to draft clear, concise and audience-specific materials.
• Experience supporting communications planning, content development, approvals, distribution and tracking.
• Strong facilitation and stakeholder engagement skills, including experience supporting meetings, workshops, working groups or engagement sessions.
• Ability to translate technical, operational or complex project information into practical and meaningful communications and change materials.
• Strong organizational skills, with the ability to manage multiple priorities, timelines, deliverables and stakeholders concurrently.
• Strong attention to detail and ability to maintain accurate trackers, documentation, records and reporting materials.
• Experience working in a hospital, health care, academic health sciences or public sector environment.
• Experience supporting large-scale digital, operational or enterprise transformation initiatives.
• Experience supporting change networks, stakeholder readiness assessments, engagement tracking, communications campaigns or implementation readiness activities.

Additional Information

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.