Producer Food & Beverage

Summary

The Food & Beverage Producer is responsible for leading the creative vision (in tandem with the creative lead) and planning, execution, and delivery of F&B on a wide range of corporate and consumer events, managing cross-functional teams, clients, vendors, budgets, and project schedules to ensure flawless event execution. Rooted in classic F&B expertise and current industry trends, this role serves as the main point of contact for F&B. The F&B Producer leads all internal, client, and vendor meetings, coordinates resources within their assigned scope, and ensures projects are on time and within budget. Additionally, the F&B Producer provides event reporting and analytics, negotiates contracts, and mentors junior staff to support successful project outcomes. This position is eligible to work a hybrid schedule based out of one of the following areas:

• Dallas, TX
• Philadelphia, PA
• Detroit, MI
• Fort Wayne, IN
• Las Vegas, NV

Essential Duties & Responsibilities

Event Planning & Delivery

• Lead the delivery of F&B for events of various scales (50pp-10,000pp) from kick-off through reconciliation
• Lead the F&B workstream(s) of large projects under the direction of the Project Lead and/or the Account Lead
• Set goals and objectives for projects and team
• Provide best practices and future event recommendations based on experience
• Collaborate closely with the creative team to ensure production and creative teams are aligned
• Work with technical teams to develop floor plans, capacities, flow, and space allocations in coordination with venues and the creative team
• Own health, safety, security, and emergency/contingency planning for assigned areas, in coordination with venue and security partners
• Manage load-in, load-out, and on-site operational schedules across assigned workstreams
• Coordinate permits, licensing, insurance/COIs, and venue and municipal compliance requirements
• Oversee accessibility (ADA) and sustainability requirements within assigned scope
• Run daily readiness checks, issue tracking, and real-time problem resolution on site

Budget & Financial Management

• Budget development and management; track costs throughout the course of a project and communicate and document scope changes that impact budget
• Develop, manage and communicate project timelines
• Negotiate contracts/agreements with third-party vendors
• Manage and develop strong relationships with vendors and freelancers on assigned projects
• Support RFP development as needed

Client & Team Communication

• Serve as primary owner of client communication, alongside Account and Project Lead, for assigned project or area
• Organize and manage team communications
• Lead all internal, vendor, and client meetings for assigned scope
• Serve as workstream escalation point for the project's internal and client teams
• Help to create a positive, collaborative workplace

Education & Experience

• Bachelor's degree or equivalent practical experience
• 6-9 years of event experience
• Strong project management skills including budgeting, scheduling, and client relations
• Strong written and verbal communication skills
• Leadership skills to lead a workstream and client
• Development of positive working relationships with clients
• Ability and desire to manage and mentor junior team members
• Foster a positive working environment
• Motivated, positive attitude, and results-oriented mindset
• Master of G Suite (Slides, Sheets, Docs), Microsoft Office, Airtable, Procim, Coupa, Concur and all relevant internal and client tools
• Demonstrated experience leading F&B, and people movement
• Experience managing large-scale attendee flow, capacities, and crowd management
• Comfort managing multiple concurrent projects and vendors under tight timelines

Travel Requirements

Travel 25% to 50%

What We Offer

The Freeman Company provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.

• Medical, Dental, Vision Insurance
• Tuition Reimbursement
• Paid Parental Leave
• Life, Accident and Disability
• Retirement with Company Match
• Paid Time Off

#TFCSparks #LI-Hybrid