Procurement & Vendor Management ManagerLocation:Onsite - Pleasanton, California
Reporting to: Chief of Staff
OverviewScope of spend owned:
- Cost of goods for technology resale, including OEM hardware, software licensing, and third-party support contracts purchased on behalf of customers
- Internal services and corporate spend, including SaaS, professional services, contract labor, insurance-adjacent vendors, and facilities
- Capital and construction spend for data center site buildouts, including long-lead equipment, trade contractors, and logistics
- Compute and infrastructure supply agreements supporting the GPU-as-a-Service business
Partners closely with: Finance and Accounting, Legal and Contracts, Technical Operations, Infrastructure, Security, and the Sales organization.
Key ResponsibilitiesResponsibilities - Procurement for Resale- Source and price hardware, software, and third-party support across OEMs, distributors, and VARs, keeping cost and availability data current so Sales can quote without one-off pricing requests
- Secure deal registration, special pricing, and partner program benefits (certifications, rebates, renewals), and confirm registered pricing is applied at PO and invoice
- Protect quoted margin through fulfillment by catching price, freight, currency, and substitution changes, and pursue alternate supply paths that improve margin or delivery
- Own the resale PO lifecycle from issuance through receipt and reconciliation, flagging lead-time, allocation, and backorder risk to Sales and Operations early
- Handle RMAs, warranty registration, and post-sale supply issues with Sales and Technical Operations
- Partner with Legal and Contracts on import and export compliance, including export controls on GPUs and other advanced computing items, country-of-origin and customs classification, and tariff exposure in quoted pricing
Responsibilities - Internal Procurement for Services & Corporate Spend- Own intake-to-purchase for internal requests and run competitive sourcing (RFI, RFP, RFQ, bid evaluation, award recommendations) for material purchases
- Develop category strategies for major spend areas, using market benchmarks and should-cost analysis to test vendor pricing
- Negotiate SaaS, professional services, contract labor, and recurring service agreements, and maintain a renewal calendar that drives negotiations well before auto-renewal
- Right-size recurring spend through license true-downs, tier changes, and tool consolidation, and bring shadow IT and off-contract spend into the approved process
- Provide the commercial position to Legal on MSAs, SOWs, order forms, data processing terms, and security addenda, and partner with Finance on budget, accruals, capex versus opex treatment, and forecasting
- Write and maintain the procurement policy (approval thresholds, delegation of authority, bidding requirements, exceptions) and enforce three-way match with Accounts Payable
- Set savings targets with Finance, track realized savings against budget, and report results to the Chief of Staff on a regular cadence
Responsibilities - Internal Procurement for Site BuildoutsData center buildouts are schedule-driven and capital-intensive. Missed lead times directly affect delivery dates, so procurement timing is critical to project success.
- Own each site's procurement schedule, working back from energization and delivery dates to set order-by dates for every long-lead item
- Source infrastructure equipment (compute and GPU platforms, networking, storage, racks, power, cooling, cabling) and award electrical, mechanical, and fit-out trade bids with Infrastructure and site leadership, and negotiate the compute and infrastructure supply agreements that support the GPU-as-a-Service business
- Track lead times and allocation continuously, maintain multi-source coverage on critical-path items, and escalate slippage while an alternate is still viable
- Manage freight, customs, staging, and site delivery, and administer construction and equipment contracts, including change orders, progress billing, retainage, lien waivers, and closeout
- Reconcile committed spend against each site's capital budget, and standardize specifications, warranties, and spares with Technical Operations so repeat sites reuse a known bill of materials
Responsibilities - Vendor Relationship Management- Own the vendor master (approved vendors, scope, governing agreement, term) and run onboarding diligence covering financials, insurance, security and privacy posture, references, and payment setup
- Coordinate Security review for vendors touching customer data or production systems, re-run diligence on a set cadence, and offboard cleanly with access revocation and data return or destruction
- Own commercial terms (pricing, commitments, payment terms, SLAs and credits, liability, termination and renewal), negotiating from a consistent preferred-terms baseline rather than each vendor's paper
- Track obligations on both sides (minimums, true-ups, notice periods, escalators) and manage renewals early enough to evaluate alternative vendors
- Run supplier performance management for strategic vendors, with scorecards on delivery, quality, and cost, regular business reviews, and corrective action plans when a vendor misses commitments
Experience & QualificationsRequired- 5-10 years of progressive experience in procurement, strategic sourcing, or vendor management, including direct ownership of supplier negotiations on multi-million-dollar contracts
- Demonstrated experience negotiating and administering commercial agreements, with a working command of the terms that matter: pricing and escalators, SLAs and credits, payment and delivery terms, liability, termination, and renewal mechanics
- Experience across multiple spend categories, such as software and services, construction, and infrastructure equipment
- Track record of building or materially improving a procurement process, not only operating one that already existed
- Strong analytical skills, including spend analysis, bid leveling, total cost of ownership modeling, and comfort working in spreadsheets at a detailed level
- Proven ability to manage vendor escalations under pressure and hold suppliers to commitments without damaging the relationship
- Experience working cross-functionally with Finance, Legal, and technical stakeholders, and translating between commercial and technical requirements
- Excellent written communication. This role produces policy, bid documents, award recommendations, and executive-facing summaries
- Bachelor's degree, or equivalent practical experience
- Willingness to travel to data center sites as buildout activity requires
Preferred- Procurement experience inside a VAR, MSP, systems integrator, or other reseller environment, with familiarity in deal registration, distribution relationships, and margin management on pass-through spend
- Direct experience buying data center or IT infrastructure: compute (including GPU and AI accelerator platforms), networking, power, and cooling, including long-lead and allocation-constrained equipment
- Experience supporting a construction or capital buildout program, including trade contractor bids, change orders, and progress billing
- Familiarity with major OEM partner programs (certifications, rebates, special pricing)
- Experience at a private equity-backed or high-growth company where reporting discipline and audit readiness matter
- Working knowledge of third-party risk management frameworks and security review processes (SOC 2, ISO 27001, vendor security questionnaires)
- Hands-on experience with procurement, contract lifecycle, or spend management platforms (such as Coupa or SAP Ariba), and with ERP purchasing modules
- CPSM, CPSD, CIPS, or comparable certification
Compensation- Full-Time, Exempt
- $100,000-$150,000/year, DOE
Benefits- Health Coverage - Medical, Dental & Vision
- FSA Health and Dependent Care available
- 401(k) Plan
- Unlimited Paid Time Off (PTO)
- Observed Holidays Paid
- Cell Phone Allowance
- Collaborative, growth-driven culture
