The Procurement Analyst provides acquisition planning support services under the Acquisition Planning Team within DS/EX/MGT/CAP. Procurement Analysts perform a variety of tasks and analyses to support pre-award phases of the acquisitions process, advising and assisting government managers on acquisitions-related topics as appropriate.

• Participate in procurement planning functions which may include reviewing strategic objective agreements/results frameworks, participating in program planning meetings and identifying components of the plans that should be accomplished through the participation of outside provider organizations.
• Advise DOS members/Activity Managers of the selection of appropriate acquisition and assistance mechanisms of accomplishing agency programmatic objectives; identify acquisition issues/potential problems requiring guidance from L/BA; make choice of instrument recommendations to the Contracting/Agreement Officer.
• Collaborate with DOS members/Activity Managers in the preparation of advance procurement planning documents for each proposed action which reflect the steps required by regulation or policy in the selected mechanism's process, realistic estimates of the time required to accomplish each step and a commitment to maintain the agreed-upon schedule. Keep the Contracting/Agreement Officer informed of anticipated workload demands.
• Assist DOS Activity Managers in the preparation of required descriptions of the proposed activity including, as appropriate, statements of work, specifications, program descriptions, program announcements, evaluation criteria, etc. Such assistance may take the form of participation in the original drafting process, review of drafts, training in the preparation of such documents or on regulations as contained in FAR, DOSAR, PIBS, and other policies.
• Review incoming DS requisitions and supporting documents to ensure compliance with all agency and mission requirements and appropriateness for the proposed action, including pre-award clearances required by the FAM.
• Coordinate, review and approve PRs in Ariba within two business days 95% of the time, ensuring all required documentation accompanies the request.
• Review planned orders, create requisitions for purchased items, and support the approval process.
• Perform other related duties as assigned.
• Responsible for execution of the Bureau’s PSC Program to include contract preparation, document preparation and submission to Charleston, exercise of option years on existing contracts, resolution of contractor pay, leave, and workplace issues while working with the PSC Contracting Officer.
• Serves as a contract administrator for PSCs, ensuring that all documents are properly prepared, and all transactions are completed in a timely and professional manner within five working days.
• Interface with Program Offices to learn more about mission requirements, upcoming contract requirements, and any PSC or contract performance issues.
• Consistently demonstrate outstanding customer service skills as measured by the DS/MGT Feedback Program.
• Perform other related duties.

EXPERIENCE, EDUCATION, AND LICENSURE:

• US citizen, and possess at a minimum, a Secret security clearance, with eligibility to obtain and maintain a Top-Secret security clearance.
• Associates degree preferred and/or 5-7 years’ experience. One year of relevant experience and/or relevant coursework in addition to the experience requirements may be substituted for the undergraduate degree. Professional certifications such as CGFM, CSA, or PMP are appropriate for some positions and can also substitute for a year of experience when applicable.
• Demonstrate sufficient background and knowledge of the federal government procurement process to serve as a resource to offices in the assigned portfolio.
• Be adept at running meetings in person, electronically, and on the phone. Must demonstrate the ability to listen to and attend to the needs of supported offices while remaining calm and positive.
• Possess excellent command of the English language and excellent writing skills.
• Work well in a dynamic environment, both as a self-starter with good organizational and time-management skills, and as part of a larger team.
• Demonstrate proficiency in the use of Microsoft Office applications (MS Word, PowerPoint, Teams, and Excel).
• Demonstrate effective time management skills to complete assignments/projects within the Department.
• Demonstrate the ability to use the Department’s management systems such as ILMS/Ariba and GFMS.
• Knowledge of Federal Acquisition Regulations (FAR) and other procurement statutes, policies, and procedures.
• Experience applying analytical skills to procurement issues.

REASONABLE ACCOMMODATIONS:

Reasonable accommodation may be made to enable individuals with disabilities to perform the following essential functions.SUPERVISORY RESPONSIBILITIES:

None

WORK ENVIRONMENT:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is typically performed in a controlled office environment. The noise level in the work environment is usually moderate.

PHYSICAL REQUIREMENTS:

May require lifting up to 25 pounds.

WORK AUTHORIZATION/SECURITY CLEARANCE:

Secret or higher security clearance, or the ability to obtain and maintain a Secret clearance with eligibilty to obatain and maintain a Top-Secret security clearance. U.S. Citizenship is required.

ADDITIONAL QUALIFYING FACTORS:As a condition of employment, must pass a pre-employment drug screening, as well as have acceptable reference and background check results.