Procure-to-Pay (P2P) Specialist

Under the general supervision of the Faculty Practice Group Office Procure-to-Pay Supervisor, the Procure-to-Pay Specialist coordinates purchasing and payables activities for Faculty Practice Group clinics and administrative operations. This position provides support throughout the procure-to-pay process, including purchasing, reimbursements, PCard transactions, invoice processing, vendor coordination, and customer service. The incumbent serves as a liaison between Faculty Practice Group personnel and Campus Purchasing and Payables, ensuring compliance with UCLA purchasing policies and procedures while supporting timely and accurate processing of transactions. Key Responsibilities • Coordinate purchasing and payables activities for Faculty Practice Group clinics and administrative operations. • Prepare requisitions, purchase orders, and low-value orders (LVOs), and process PCard purchases and employee reimbursements. • Monitor blanket agreements, vendor contracts, license renewals, certifications, invoices, and outstanding payables. • Review purchasing transactions, invoices, and reimbursements to ensure accuracy, proper coding, and compliance with UCLA, UC, and Faculty Practice Group policies and procedures. • Collaborate with Campus Purchasing and Payables, clinic managers, and vendors to resolve purchasing, payment, and invoice issues. • Manage shared email inboxes, customer relationship management tools, purchasing trackers, and online filing systems. • Track orders, reconcile statements, monitor inventory, and maintain purchasing records and vendor information. • Perform data entry and transaction processing in systems including Concur and BruinBuy Plus. • Provide training, guidance, and support to clinic staff and managers on purchasing systems, reimbursement processes, PCard procedures, and procurement policies. • Develop and maintain training materials, FAQs, policies, procedures, and process documentation. • Communicate with employees, physicians, vendors, and campus partners to provide timely customer service and resolve procure-to-pay inquiries. • Prioritize assignments and support daily departmental operations while maintaining accurate documentation and audit records. Salary Range: $34.30 - $52.20/hourly Job Qualifications All items listed below are required: • Bachelor's degree in accounting, finance, business administration, information technology, computer science or a related field, and/or equivalent experience. • Three years or more of progressively responsible experience performing purchasing and/or payables transactions in a professional setting. • Ability to take initiative, set and adjust priorities which accurately reflect the relative importance of completing requirements, such as constant changes in workload, recurring deadlines, and completing requirements. • Working knowledge of data processing terminology and any eProcurement system. • Strong analytical and problem-solving skills; demonstrates ability to analyze purchasing data, assess vendor performance, and recommend process improvements. • Demonstrated ability to quickly learn new technology. • Applies intermediate skills in financial and data analysis to reconcile accounts and resolve discrepancies. • Demonstrates strong customer service skills and the ability to build effective working relationships. Customer focused/results-oriented/sense of urgency/team player/flexible and adaptable. Must be customer service oriented, be able to work well independently. • Adapts to changing priorities and integrates new systems and processes effectively. • Must have a strong work ethic and be effective at working independently with minimal supervision, and as part of a team. • Exhibits strong organizational skills and the ability to prioritize multiple tasks in a fast-paced environment. • Collaborates effectively as part of a team and independently manages assigned responsibilities. • Communicates effectively in writing and verbally with diverse stakeholders, including vendors and clinical managers. • Demonstrates commitment to accuracy, compliance, and continuous process improvement. Preferred: • Understands UCLA policies and compliance requirements for purchasing and accounts payable functions.