Material Control Administrator III

Responsibilities:

The Component Engineering, Technology, and Assurance Office (114) is seeking a highly motivated and detail-oriented professional to join the Project Device Engineering in an Order Desk role. This Material Control Administrator III position plays a critical role in supporting flight and institutional projects by coordinating and managing procurement activities for EEE parts, materials, and related services.

The successful candidate will be responsible for managing the end-to-end procurement support process, ensuring compliance with JPL, Caltech, NASA, and federal procurement requirements while meeting project cost and schedule objectives.

Tasks include but are not limited to:

• Reviewing procurement requests and obtaining budgetary and vendor quotes for EEE parts, materials, and related services.

• Preparing and processing Purchase Requisitions (PRs), Procurement Card (P-Card) transactions, and associated procurement documentation.

• Coordinating with Acquisition Subcontract Managers, Project Parts Engineers (PPEs), Parts Reps, vendors, subsystem leads, and requesters to ensure procurement actions are executed accurately and on schedule.

• Tracking procurement status, maintaining procurement databases, and providing regular status updates and reports to project stakeholders.

• Ensuring all procurement documentation is complete, accurate, and compliant with institutional requirements.

• Supporting Return Material Authorization (RMA) activities and material disposition coordination with vendors and internal organizations.

• Identifying and resolving procurement issues proactively to minimize impacts to project schedules and deliverables.

• Ensure all EEE part acquisitions comply with the JPL Supply Chain Risk Management (SCRM).

• Maintaining organized electronic and physical records related to procurement activities and transactions.

The ideal candidate will possess strong organizational, communication, and analytical skills, with the ability to manage multiple priorities in a fast-paced environment. The candidate should demonstrate sound judgment, attention to detail, and the ability to work both independently and collaboratively across multidisciplinary teams.

Experience with government, aerospace, NASA, or regulated procurement environments is highly desirable. Familiarity with EEE parts procurement processes and supply chain coordination is a plus.

Qualifications:

• Typically requires a Bachelor’s degree with a minimum of 6 years of related experience, or Master’s with a minimum of  4 years of related experience.  Experience in similar role for purchasing parts, materials or supplies.  

• Demonstrated experience in procurement or purchasing roles involving parts, materials, and supplies.

• Strong understanding of the selection, procurement, manufacturing, use, testing, and screening of high-reliability electronic components for space-flight or aerospace applications.

• Proven ability to manage multiple priorities simultaneously while consistently meeting project milestones and schedule commitments.

• Excellent written and verbal communication skills, with the ability to effectively collaborate across technical and non-technical teams.

• Ability to work independently on complex assignments and projects with minimal supervision, operating effectively under general direction.

• Highly organized, self-motivated, and detail-oriented with strong analytical and problem-solving capabilities.

• Demonstrated ability to lead cross-functional and multidisciplinary teams in support of projects, procurement activities, or operational initiatives.

• Ability to work under tight deadlines and effectively prioritize tasks from multiple stakeholders to achieve optimal business outcomes.

• Proficient in Microsoft Office applications, including Word, Excel, and Outlook.

JPL has a catalog of benefits and perks that span from the traditional to the unique. This includes a variety of health, dental, vision, wellbeing, and retirement plans, paid time off, learning, rideshare, childcare, flexible schedule, parental leave and many more. Our focus is on work-life balance, and living healthy, fulfilling lives as we Dare Mighty Things Together. For benefits eligible positions, benefits are effective the first day of the month coincident with or immediately following the employee’s start date.

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The hiring range displayed below is specifically for those who will work in or reside in the location listed. In extending an offer, Jet Propulsion Laboratory considers factors including, but not limited to, the candidate’s job related skills, experience, knowledge, and relevant education/training.

The typical full time equivalent annual hiring range for this job in Pasadena, California.