14+ years of Document Management experience with a major contractor or consultant
Bachelor's Degree or equivalent diploma, preferably in Computer Science
Proficient in Electronic Database Management Systems (EDMS) and MS Office
Hands-on experience in EPC project execution in the Oil and Gas industry
Detail-oriented with strong organizational and time management skills
Excellent communication skills and business acumen
Certified iDocs Trainer
Responsibilities
Gain experience in iDocs and develop technical skills for assigned work
Direct and lead a small to medium document management team
Coordinate activities within discipline and with other disciplines
Plan and organize all aspects of discipline execution on assigned projects
Ensure project EDMS platform meets client and McDermott requirements
Facilitate timely flow of technical information among project team members
Prepare and issue project reports on document status
Benefits
Opportunity to lead and manage document control teams
Engagement with diverse project teams and disciplines
Professional development through training and audits
Exposure to both onshore and offshore operations
Involvement in high-stakes projects in the Oil and Gas sector
Full Job Description
Job Description
Job Overview:
The Senior Principal Document Controller has developed breadth and depth of skills in various Document Control processes, procedures, and systems and can be a technical expert. They are responsible for gathering and analyzing data to identify and solve problems that arise with little or no precedent.
Responsibilities
Key Tasks and Responsibilities:
Gain experience in the following work area: iDocs
Develop basic technical skills to complete assigned work
When acting as Lead Document Management, in addition:
Direct small or medium document management team as Lead Document Controller
Lead project as Lead Document Controller, engaging the participation of other disciplines
Coordinate all activities within own discipline and Discipline interfaces with other disciplines
Lead the document management team of the assigned work area and completed within the planned schedule and budget, in accordance with standards, MDR, and project-specific procedures and to a high professional standard
Plan, organize, and direct all aspects of discipline execution on the assigned project, including scope, deliverables, schedule, and all discipline workforce resources - agree allocations with the Engineering Manager
Ensure interfaces and deliverables are clearly identified
Maintain responsibility for progress and productivity, identifying any required corrective action
Act as project-based discipline point of contact in communications and meetings with project team, customer, vendor/supplier, and/or subcontractor counterparts; and relevant agencies such as certifying authorities, auditors, third parties, etc.
Develop the document management execution plan and other associated work instructions to ensure alignment with client requirements and McDermott standards
Become familiar with specific technical aspects of the contract and project team requirements pertaining to document management and project delivery requirements (standards, procedures, EDMS, formats, etc.)
Ensure project EDMS platform is set up to meet client and McDermott technical requirements
Manage staffing plans and budgets for projects to ensure appropriate staffing levels and cost management
Advise the Project Management Team on document management issues and interface processes and requirements
Ensure seamless sharing of documentation across all project team members and locations to include MOPEX and JV Partners
Act as a day-to-day interface for the client, suppliers, subcontractors, etc., on day-to-day document management issues
Facilitate and expedite the timely flow of technical information amongst project team members and external parties, such as the client and suppliers, via the EDMS
Prepare, review, and issue defined project reports on document status, including the Master Document Register
Supervise document management personnel on projects and provide timely feedback to the document management department manager on personnel performance
Ensure proper EDMS training of all project personnel as well as training of Document Management personnel in document management procedures and systems (Unifi)
Assist in the establishment, maintenance, development, and improvement of document management processes, systems, and tools
Participate in and lead internal and external audits as required
Provide regular status reports to project and department management on project document management workload and any issues
Ensure industry-utilized active and frequent engagement with MOPEX counterpart/s for the project
Deliver information required for handover and turnover in accordance with project contractual requirements
Archive project records
Provide lessons learned from project execution to project management and department management
Reports to: Project: Lead Document Mgmt/PEM or PM Functional: Department Manager Liaise With: Lead Document Management, Project Engineering, Project Management, Department Manager Supervises: Assigned Document Controllers
Qualifications
Essential Qualifications and Education:
14 years minimum Document Management experience with a major contractor or consultant
Bachelor's Degree in any stream or equivalent diploma (preferably in Computer Science)
Good knowledge of Electronic Database Management System (EDMS) software, MS Office, and Adobe
Computer literate in Microsoft programs: Word, Access, PowerPoint, Excel, and Adobe
Working knowledge of industry-utilized EDMS tools
Have wide experience with technical activities, including onshore and offshore operations
Hands-on experience in EPC project execution in the Oil and Gas contracting industry
Excellent organizational and time management skills
Detail-oriented, dependable, and willing to handle multiple priorities
Successful communication skills, business acumen, and decision-making capability
Certified iDocs Trainer
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#LI-DNI
About McDermott International
McDermott International, Inc. is a premier, fully integrated provider of technology, engineering and construction solutions to the energy industry. For more than a century, customers have trusted McDermott to design and build end-to-end infrastructure and technology solutions?from the wellhead to the storage tank?to transport and transform oil and gas into the products the world needs today. Our proprietary technologies, integrated expertise and comprehensive solutions deliver certainty, innovation and added value to energy projects around the world. Customers rely on McDermott to deliver certainty to the most complex projects, from concept to commissioning. Learn more at www.mcdermott.com.
