Professional Degree/Post Graduate Degree/Bachelor's Degree
8-15 years of experience in Document Management with a major contractor or consultant
Strong knowledge of Electronic Database Management System (EDMS) software, MS Office, and Adobe
Proficient in Microsoft programs: Word, Access, PowerPoint, Excel, Project
Experience with technical activities in onshore and offshore operations
Ability to lead teams and work collaboratively
Excellent organizational, time management, and communication skills
Responsibilities
Gain experience in iDocs and develop technical skills for assigned work
Direct small to medium Document Management teams as Lead Document Controller
Plan and organize all aspects of Discipline execution on assigned projects
Ensure clear identification of interfaces and deliverables
Act as the project-based Discipline point of contact for communications and meetings
Accurately track and distribute internal and external documentation
Facilitate timely flow of technical information among project team members
Benefits
Opportunity for professional development and training
Engagement in diverse projects across various disciplines
Collaborative work environment with experienced colleagues
Potential for leadership roles in document management
Involvement in internal and external audits for skill enhancement
Full Job Description
Job Description
Job Overview:
The Senior Document Control Specialist uses best practices and knowledge of internal or external issues to improve the Document Control discipline within McDermott. They will act as a resource for colleagues with less experience and share their conceptual and practical expertise related to the Document Control discipline. The Senior Document Control Specialist solves complex problems and uses discipline-specific knowledge to improve their products or services. The Senior Document Control Specialist impacts a range of customer, operational, project, or service activities with the Document Control team and other related teams. It ensures they work within the appropriate guidelines and policies.
Responsibilities
Key Tasks and Responsibilities:
Gain experience in the following work area: iDocs
Develop basic technical skills to complete assigned work
When acting as Lead Document Management, in addition
Direct Small or medium Document Management team as Lead Document Controller
Lead Project as Lead Document Controller, engaging the participation of other disciplines Coordinate all activities within own discipline and Discipline interfaces with other disciplines
Lead the Document Management team of the assigned work area and complete within the planned schedule and budget, in accordance with standards, MDR, and project-specific procedures and to a high professional standard
Plan, organize, and direct all aspects of Discipline execution on the assigned project, including scope, deliverables, schedule, and all Discipline manpower resources - agree on allocations with the Engineering Manager
Ensure interfaces and deliverables are clearly identified
Maintain responsibility for progress and productivity, identifying any required corrective action
Act as project-based Discipline point of contact in communications and meetings with the Project Team, Customer, vendor/supplier and/or subcontractor counterparts, and relevant agencies such as certifying authorities, auditors, third parties, etc.
Develop or have input to the Document Management Execution Plan and other associated work instructions to ensure alignment with Client requirements and McDermott standards
Become familiar with technical aspects of the Contract and Project Team Requirements pertaining to Document Management and project delivery requirements (standards, procedures, EDMS, formats, etc.)
Ensure the project EDMS platform is set up to meet client and McDermott technical requirements
May manage staffing plans and budgets for projects to ensure appropriate staffing levels and cost management
Advise project management team or document management lead on document management technical issues and interface processes and requirements
Accurately track, log, and distribute releases of both internal and external documentation, including related metadata
Ensure seamless sharing of documentation across all project team members and locations to include MOPEX and JV Partners
May act as a day-to-day interface for the Client, Suppliers, Subcontractors, etc., on day-to-day Document Management issues
Facilitate and expedite the timely flow of technical information amongst project team members and external parties, such as the Client and Suppliers, via the EDMS
Provide input in preparing Document Management status reports
Prepare, review, and issue defined project reports on document status, including the Master Document Register
May supervise document management personnel on projects and provide timely feedback to the document management department manager on personnel performance
Ensure proper EDMS training of all project personnel as well as training of document management personnel in Document Management procedures and systems (Unifi)
Assist in the establishment, maintenance, development, and improvement of document management processes, systems, and tools
Participate in and lead internal and external audits as required
May provide regular status reports to project and department management on project document management workload and any issues
Ensure active and frequent engagement with MOPEX counterpart/s for the project
Deliver information required for handover and turnover in accordance with project contractual requirements
Archive project records
Provide lessons learned from project execution to project management and department management
Reports to: Project: Lead Document Management/PEM Functional: Department Manager Liaise With: Lead Document Management, Project Engineering, Project Management, Department Manager Supervises: Assigned Document Controllers
Qualifications
Essential Qualifications and Education:
Professional Degree/Post Graduate Degree/Bachelor's Degree
8-15 years of experience in Document Management with a major contractor or consultant
Good knowledge of Electronic Database Management System (EDMS) software, MS Office, and Adobe
Computer literate in Microsoft programs: Word, Access, PowerPoint, Excel, Project
Working knowledge of industry utilized EDMS tools
Have wide experience with technical activities, including onshore and offshore operations
Functional, business, industry, and leadership expertise
Ability to work as a team member as well as act as a team leader (if the position is a Lead position)
Excellent organizational and time management skills
Detail-oriented, dependable, and willing to handle multiple priorities
Successful communication skills, business acumen, and decision-making capability
Certified iDocs Trainer (preferable)
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About McDermott International
McDermott International, Inc. is a premier, fully integrated provider of technology, engineering and construction solutions to the energy industry. For more than a century, customers have trusted McDermott to design and build end-to-end infrastructure and technology solutions?from the wellhead to the storage tank?to transport and transform oil and gas into the products the world needs today. Our proprietary technologies, integrated expertise and comprehensive solutions deliver certainty, innovation and added value to energy projects around the world. Customers rely on McDermott to deliver certainty to the most complex projects, from concept to commissioning. Learn more at www.mcdermott.com.
