3-5 years of experience managing a medical office in an outpatient setting
Experience supervising Medical Assistants, Registered Nurses, and Licensed Vocational Nurses
Proven experience optimizing workflows in a clinical setting
Bilingual fluency in English and Mandarin and/or Cantonese
Working knowledge of EMR systems and healthcare compliance requirements
Strong leadership, communication, and organizational skills
Ability to remain calm and solution-oriented in a fast-paced environment
Responsibilities
Directly manage and support the clinical team, including hiring and performance reviews
Foster a respectful and accountable team culture to maintain morale
Oversee daily clinic operations, ensuring efficient patient flow and scheduling
Evaluate and improve clinical workflows to eliminate bottlenecks
Ensure compliance with healthcare regulations and readiness for audits
Serve as an escalation point for participant and family concerns
Collaborate with interdisciplinary team members and track operational metrics
Benefits
Medical, Dental, and Vision benefits for employees and their families
Life Insurance and Disability Benefits
Parental and Caregiver Leave
Paid Time Off including holidays and personal days
401k Plan
Opportunities for personal and professional development
Access to AI tools training and subscriptions
Full Job Description
About the Role
Seen Health provides care for older adults in the San Gabriel Valley, many of whom have complex health needs. As Practice Manager, you'll run our clinic day to day so every participant gets timely, coordinated care in a language and style that feels familiar to them. You'll lead our clinical team of RNs, LVNs and Medical Assistants, building the schedules, workflows and habits that hold up on the busiest days. When the practice runs well, our clinicians can focus on patients, and participants and families feel the difference at every visit. You'll report directly to our Director of Clinical Operations, a true partner in this work, and together you'll own how well our clinic runs and the quality of care our participants receive. If you love building teams, improving how things work, and seeing your impact on the people we serve, we'd love to meet you. Responsibilities
Team Leadership
Directly manage Medical Assistants, Registered Nurses, and Licensed Vocational Nurses, including hiring, onboarding, scheduling, coaching, performance reviews, and corrective action
Foster a respectful, accountable, team-based culture and maintain strong morale and retention
Ensure appropriate staffing coverage and manage time-off, productivity, and overtime
Clinic Operations
Oversee daily operations of the medical office, including patient flow, scheduling, check-in/check-out, rooming, referrals, and follow-up
Ensure appointment access standards are met and minimize wait times, no-shows, and missed visits
Manage supplies, equipment, and vendor relationships; ensure the clinic environment is clean, safe, and senior-friendly (accessibility, mobility aids, wayfinding)
Workflow Optimization
Evaluate existing clinical and administrative workflows, identify bottlenecks, and design, implement, and sustain improvements
Standardize processes such as rooming protocols, pre-visit planning, orders and results management, referrals, and care transitions
Use data and frontline feedback to measure impact and refine processes continuously
Lead the team in adopting new technology and AI tools, fostering an AI-first mindset to streamline daily workflows and improve operational efficiency
Quality, Compliance & Safety
Ensure compliance with applicable federal, state, and local regulations, including HIPAA, OSHA, CLIA, infection control, and CMS/DHCS requirements
Maintain readiness for audits and inspections; support corrective action plans as needed
Support quality improvement initiatives, including preventive care, chronic disease management, fall risk, medication safety, and advance care planning
Monitor patient safety events and participate in root cause analysis and follow-up
Participant & Family Experience
Serve as an escalation point for participant and family concerns, resolving issues promptly and compassionately
Ensure communication with participants and caregivers is clear, respectful, and delivered in their preferred language
Promote a welcoming environment that reflects the cultural needs of Chinese-speaking seniors
Collaboration & Reporting
Work closely with physicians, advance practice providers, social workers, therapists, transportation, and other interdisciplinary team members
Track and report key operational metrics (access, productivity, patient satisfaction, quality measures, staffing) to leadership
Contribute to budget management and cost-effective use of resources
Qualifications
3-5 years of experience managing a medical office in an outpatient setting such as primary care, specialty care, urgent care, or similar
Experience supervising MAs, RNs, and LVNs
Proven experience optimizing workflows in a clinical setting, with examples of measurable improvement
Bilingual fluency in speaking English and Mandarin and/or Cantonese
Working knowledge of EMR systems, scheduling platforms, and healthcare compliance requirements
Strong leadership, communication, problem-solving, and organizational skills
Ability to remain calm, flexible, and solution-oriented in a fast-paced environment
Bachelor's degree in healthcare administration, nursing, business, public health, or a related field preferred
Experience serving older adults, including those with multiple chronic conditions, cognitive impairment, or functional limitations preferred
Experience in PACE, Medicare Advantage, managed care, or value-based care environments preferred
Familiarity with quality improvement methods (Lean, Six Sigma, PDSA) or related certification preferred
Experience with audit preparation or regulatory surveys preferred
Location
Los Angeles required. Ability to commute to Alhambra required.
Relocation benefits available.
Salary & Benefits
Salary: $90,000 - $150,000 per year, depending on experience
Equity: included as part of founding team package
Benefits: Seen Health is proud to offer a robust benefits offering for our employees. In addition to traditional healthcare coverage, we also offer additional benefits to help further your wellness and feeling of being part of the team.
Medical, Dental, and Vision benefits for you and your family
Life Insurance and Disability Benefits
Parental and Caregiver Leave
Lunch, as well as delicious snacks and coffee to keep you energized
Paid Time Off across holidays, vacation time, personal days, and sick days
401k Plan
Personal and professional development, including CME support and career growth opportunities
