About The Role
We call our legal assistants "Practice Managers" to signal the elevated level of ownership they take in supporting the team's success. Our Practice Managers are deeply integrated into our legal files, helping to coordinate the bigger picture and support client care by participating in client meetings, transaction calls, and logistics planning with internal teams. Our Practice Managers have a full seat at the table, and we wouldn't have it (or survive) any other way.
This is a hybrid Practice Manager and executive support role that combines legal administrative responsibilities with proactive, high-level support for lawyers in the Indigenous Law Group in our Vancouver office. You will manage competing priorities, anticipate needs, coordinate complex schedules and communications, and work independently to keep both day-to-day activities and broader team initiatives moving forward. You'll become an integral member of a team doing work with Indigenous organizations on the cutting edge of reconciliation. This is an exciting role which heavily relies on creating and maintaining valued client relationships.
While the firm is generally supportive of hybrid remote work, some in-office needs come up from time to time that will require you to attend the office outside of your hybrid schedule.
Education + Experience
Ideally, you have experience providing executive-level support in a legal environment, whether in corporate law, litigation, or another practice area. You may also be a graduate of a Legal Administrative Assistant program with 5+ years of experience in a Legal Administrative Assistant role and demonstrated experience managing calendars, communications, priorities, and confidential matters for senior professionals.
Experience serving Indigenous clients or matters and a background in corporate work are strongly preferred. Strong judgment, initiative, organization, ability to work independently and written and verbal communication skills are essential to success in this role.
A reasonable estimate of the salary range for this role is CAD $75,000 to $90,000 at the time of this posting. Within the range, individual pay is determined by factors such as market rates, job-related skills, relevant experience, and education and/or training. Please note that the range reflects the base pay only and does not include our competitive bonus program, 100% employer paid benefits and various other perks offered by the firm.
General Duties
While our firm is constantly evolving (and flexibility is key), as of right now the duties of this role generally include:
Indigenous Law Group Support
- Communicate with clients regarding sensitive matters.
- Create Powerpoint presentations and reports for client meetings.
- Create and format client budgets.
- Meet with team weekly to discuss action items and deliverables.
- Attend bi-weekly practice group meetings with all ILG PMs.
- Assist with implementation of strategic plans.
General Admin
- Revise documents based on lawyer markups.
- Document formatting and assembly, with some scanning/photocopying.
- Assist with the client intake process.
- Track and follow-up on outstanding deliverables and client signatures.
- Attend to ad hoc client requests.
- Day-to-day coordination like scheduling, ordering couriers and arranging client gifts.
- Proactively manage calendars and inboxes and prioritizing requests.
- Coordination of meetings and events across offices and provinces.
- Make travel and accommodation arrangements.
- Prepare, reconcile, and submit expenses monthly.
Team Organization
- Proactively think about and preparing "next steps" for the team.
- Hold the team accountable to following procedures.
- Create and improve processes to streamline workflows.
- Help plan and execute marketing initiatives, like blogs and webinars.
- Source and implement tech solutions to better organize tasks and deadlines.
How To Apply
Please apply through our BambooHR website at: https://millertiterle.bamboohr.com/careers/52
By uploading your resume and a brief statement describing why this particular role speaks to you in your cover letter. We thank all applicants for their interest; however, only those selected for further consideration will be contacted.
Please note that this search is being managed internally, and we are not engaging external recruiters at this time.
