5+ years of progressive payroll experience, including 2 years in a supervisory role
Experience with multi-state payroll processing and applicable laws
Familiarity with ADP WFN or similar HRIS systems
Proven leadership and coaching abilities
Advanced skills in Microsoft Office, particularly Excel
Strong attention to detail and organizational skills
Effective written and verbal communication abilities
Responsibilities
Lead, train, and mentor the payroll team
Drive payroll initiatives such as system migrations and process improvements
Establish and maintain payroll processing and compliance procedures
Ensure adherence to labor laws at all levels
Review and approve payrolls for accuracy and compliance
Resolve payroll discrepancies and employee inquiries
Oversee payroll tax activities and year-end processing
Conduct audits and reconciliations to ensure operational integrity
Benefits
Comprehensive medical, dental, and vision coverage
Paid Time Off for work-life balance
401k plan with company matching contributions
Employee Stock Ownership Plan (vesting period applies)
Access to legal and identity theft protection resources
Full Job Description
Payroll Supervisor
Location: Chesapeake, Virginia (In-Office) Pay: $38-39/hr Job Type: Full-Time
In this role, you will play a critical part in overseeing the employee's total life cycle, including but not limited to onboarding, processing employment changes, benefit administration, processing payroll and offboarding. This is an in-office position where you will have a direct impact on our team's experience.
Benefits Offered:
Medical, Dental, Vision Term Life, Accident, Critical Illness, Hospital Indemnity, Legal and Identity Theft
Paid Time Off
401k with company match
ESOP (vesting period applies)
What You Will Do:
Lead, train, mentor and support payroll team members.
Lead payroll initiatives including system migrations and process improvements.
Establish and maintain standard operating procedures for payroll processing, reporting, and compliance.
Ensure compliance with federal, state, and local labor laws.
Review and approve payrolls, ensuring employees are paid accurately, on time, and according to applicable requirements.
Resolve complex payroll discrepancies, system issues, tax concerns, and sensitive employee pay inquiries.
Oversee federal, state, and local payroll tax activities, including ADP tax filings and year-end W-2 processing.
Conduct internal audits and reconciliations.
Help shape payroll operations built around accurate pay, strong relationships, and continuous improvement.
Requirements:
5+ years of progressive payroll experience, including 2 years supervising a team.
Experience processing multi-state payroll and applying federal, state, and local payroll requirements.
Experience with ADP WFN or other HRIS systems.
Proven ability to coach and lead others.
Ability to quickly learn new systems and technology.
Advanced proficiency in Microsoft Office, especially Excel (vlookups, pivot tables, etc.)
Strong organizational skills, attention to detail, and follow-through.
Strong written and verbal communication skills.
Optional but Desirable Experience:
FPC/CPP certification (or currently in progress)
Experience in benefits and leave administration
Experience with Workers' Compensation administration
If you are a detail-oriented professional with a passion for payroll and excellent customer service, we encourage you to apply.
