5-10 years of payroll management experience required
Bachelor's degree in Accounting, HR, Business Administration or related field
US professional certification (FPC or CPP) strongly preferred
Knowledge of Canadian payroll regulations is a plus
Advanced skills in payroll software such as ADP or Workday
Responsibilities
Own end-to-end payroll processing for US-based employees across multiple states
Ensure compliance with US federal and multi-state payroll laws
Conduct internal audits and reconcile payroll accounts
Help implement payroll software linked to the HRIS (Workday)
Serve as primary contact for payroll-related inquiries
Support onboarding and offboarding from a payroll perspective
Benefits
Group benefits plan
Flexible work model (on-site + remote 1 day/week)
Occasional travel to the United States
Permanent full-time role based in Toronto
Full Job Description
Job Description:
As part of our continued growth and US expansion, we are seeking an experienced Payroll Manager, based in Toronto, to own the full operational and compliance management of payroll for our US entities. A working knowledge of Canadian payroll will be considered a valuable additional asset.
The successful candidate will serve as the company's payroll subject matter expert, with deep mastery of US federal and multi-state payroll regulations and a strong ability to operate autonomously in a fast-paced, cross-border environment.
Key Responsibilities
1. US Payroll Operations - Multi-State [Core Responsibility]
Own end-to-end payroll processing for all US-based employees across multiple states
Process garnishments, child support orders, tax levies, and creditor garnishments per state and federal regulations
Manage New Hire Reporting obligations per state
Company registration in new states
Administer employee benefits in payroll: 401(k) contributions, FSA/HSA deductions, group insurance
Handle complex scenarios
2. Compliance, Controls & Regulatory Watch - US
Ensure full compliance with US federal and multi-state payroll laws and regulations
Conduct regular internal audits and payroll account reconciliations
Meet all tax deposit and filing deadlines with the IRS and state tax agencies
Maintain active regulatory watch: new state laws, IRS updates, annual SUI/SUTA rate changes, FLSA guidance
Prepare for external audits
3. Payroll Systems & Reporting
Help the Group to implement unique payroll software linked to the HRIS (Workday)
Implement payroll processes
Configure new payroll rules and maintain calculation tables
Calculation and tracking of vacation accruals
Produce regular HR/Finance reports
Contribute to digitalization and continuous process improvement initiatives
4. Internal Coordination & Stakeholder Management
Serve as the primary point of contact for employees on all payroll-related questions
Work closely with HR and Finance
Coordinate with external US tax and legal advisors
Support onboarding and offboarding processes from a payroll perspective
5. Canadian Payroll Knowledge - Nice to Have
While not a core requirement for this role, familiarity with Canadian payroll regulations will be considered a notable advantage.
Candidate Profile
Education
Bachelor's degree (or equivalent) in Accounting, Human Resources, Business Administration, or a related field
US professional certification strongly preferred: FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional) - American Payroll Association (APA)
Canadian certification appreciated as a complement: PCP or CPM (National Payroll Institute) - asset
Experience
Minimum 5 to 10 years of confirmed experience in payroll management (required)
Knowledge of Canadian payroll (multi-province) appreciated but not required
Experience in a multi-entity or multi-country environment is a plus
Background in a high-growth or payroll function build-out context is an advantage
