Job DescriptionJob SummaryThe Payroll Manager leads all US payroll operations for our US legal entities and pay groups, serving approximately 1,600 employees through ADP. This role supervises the payroll team and ensures accurate, timely, and compliant payroll, tax, and 401(k) processing. This position may be located at any of our US facilities, including Baltimore, Dallas, Houston, Denver, Phoenix, Milwaukee, Nashville, Belle Chasse, and Bloomington.
Responsibilities- Supervises and processes payroll for all our US legal entities, pension, and board of directors. Reviews all data entry by payroll staff for accuracy/all pay groups/all pay dates. Reviews and approves ADP invoices for tax payments/net payroll deposit/wage garnishment deposit. Reviews payroll reports (wage and tax register, multi jurisdiction report, payroll registers, federal/state tax filings/deposits/ W2's) for accuracy and promptly corrects inaccuracies. Review/reconcile all 401K/Deferred Comp funding to Fidelity biweekly.
- Processes variable compensation, sales commissions, union dues, equity compensation, ex-patriates payroll on an as needed basis. Facilitates pay updates for employees receiving relocation benefits. Liaise with local and corporate HR to make sure these payments are made timely and accurately. Processes annual STIP/LIP bonus, review/reconcile for accuracy/submit & review 401K funding to Fidelity/submit adjustments timely.
- Responsible for all areas of payroll audits with internal and external auditors, and includes workers compensation, 162m workpaper, and retirement plan audit annual eligible wage audit/reconciliation/problem resolution, executive compensation/fringe benefits/proxy data, quarterly R&D files & reports, reconcile ADP quarterly tax filings for all taxes/all pay groups, review all quarterly ADP error reports and W-2 set up notices respond to ADP timely. Year-end processing includes tuition payments, annual vehicle allowance and mileage, 1099s, taxable fringe benefits, year-end relocation reconciliation, annual equity FICA retirement processing, annual SOC1 report submission, tracking unclaimed property, and W2 preview testing, creates/distributes annual payroll calendar for all pay groups all locations and schedules. Year-end review for Roth Catch-up requirements, qualified Overtime review and input for W-2s.
- Lead liaison with ADP and coordinate regular conference calls. Tracks and manages all ADP Service Request tickets, resolves timely. Registers/updates/removes/changes income and unemployment tax identification numbers and company information with state tax agencies. Processes and resolves all Ad Hoc State Audit requests as received. Retrieves/reviews Fidelity import files/resolves discrepancies timely. Works with Corporate Tax/Accounting/Treasury/Compensation for tax prep, ad hoc reporting/special requests on demand.
Job Requirements- High School Diploma
- Experience with ADP processes and systems
- 10+ years of experience with multi-state and multi-business entity payroll
- Ability to manage Payroll staff, delegate duties, train and mentor as needed
- Proven high-level experience to resolve complex issues on demand
- Proficient skills in Microsoft Teams, Excel, Word, Adobe, & Outlook
- Demonstrate skills to solve problems, influence people and communicate effectively
- Ability to meet deadlines in a high-volume environment with competing priorities.
- Ability to create and document processes improvements or new processes
- Experience with acquisitions and project management
- Experience with 401K special calculations, file interfaces, reconciliations with vendor (Fidelity)
- Ability to create/design custom reports as requested by internal/external personnel
- Maintaining confidentiality of all company data, internally and externally
- CPP highly preferred
CompensationThe anticipated base salary range for this position is $115,000 to $130,000 per year. Actual pay will be determined based on experience, skills, education, and location. This position is also eligible for annual bonus. We offer a comprehensive benefits package including medical, dental, vision, 401(k), paid time off, and more.
