We are actively looking for a Payroll Coordinator to join our payroll team. This role will implement, maintain, and review larger or more complex multi-state payrolls with moderate-to-high independence. You'll own compliance activities, including tax filings, 401(k) reconciliation, certified payroll, and audits, and design payroll reports. This is an individual-contributor role with no direct reports.
Duties and Responsibilities:Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
- Manage end-to-end payroll processing for multi-state or multi-country employees, ensuring accuracy and timeliness.
- Review and approve payroll calculations, including earnings, deductions, bonuses, and overtime.
- Ensure compliance with federal, state, and local tax laws and wage regulations.
- Maintain accurate payroll records in accordance with company policies and audit requirements.
- Oversee the payroll system setup and maintenance, including configuration of pay codes, deduction codes, and earnings types.
- Oversee timekeeping and timesheet management within the ERP system, ensuring accurate capture of employee hours, leave, benefit hours, and project allocations.
- Prepare and reconcile payroll reports before and after processing.
- Administer 401(k) plan deductions, employer matching contributions, and annual limit compliance: coordinate with plan administrators for changes, and year-end reporting.
- Monitor and reconcile benefit and 401(k) contributions to ensure accurate funding and reporting.
- Reconcile payroll with shadow invoices and ensure proper funding for wages, taxes, benefits, and garnishments.
- Oversee and coordinate the setup of new state payroll tax operations to ensure compliance with federal and state regulations.
- Lead or assist with payroll-related projects, or system implementations.
- Collaborate with internal and external auditors during payroll audits.
- Audit timekeeping data and ensure accurate PTO, FMLA, and leave balances.
- Assist with year-end activities including W-2, and bonus processing.
- Act as the escalation point for complex payroll or tax-related inquiries.
- Prepare and submit monthly and quarterly state BLS (Bureau of Labor Statistics) reports per state requirements.
- Partner with HR to ensure all employee changes (new hires, terminations, compensation adjustments, and leaves of absence) are accurately reflected in the payroll system.
- Oversee payroll disbursements, including electronic payments, off-cycle runs, and distribution of live checks.
- Serve as a primary point of contact for employee payroll inquiries, ensuring timely resolution and clear communication.
- Support system updates, testing, and configuration changes.
- Generate and analyze payroll reports for Finance, HR, and management.
- Generate certified payroll reports for project proposals.
- Identify and implement process improvements to enhance accuracy, efficiency, and internal controls across payroll operations.
- Support continuous improvement initiatives in HR and Payroll systems, documentation, and standard operating procedures.
Other Duties:Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Qualifications:- Bachelor's degree in accounting, finance, business, or a related field; required
- Typically, 4 to 7+ years of experience
- Certified Payroll Professional (CPP); preferred
- Strong command of ADP Workforce Now, WorkDay, and BST Global, including system configuration and reporting; required
- Advanced Excel skills; required
- Working knowledge of multi-jurisdiction tax compliance, 401(k), and certified payroll; required
- Strong analytical skills; communicate clearly and manage conflict diplomatically
- All new hires will be required to successfully complete and pass a pre-employment (post offer) background check in compliance with NIST 800-171
Physical Requirements: Work is generally performed in an office. Ability to use standard office equipment is required.
Base Salary Range: $105,000 to $125,000 based on years of experience, level of education obtained, professional registration, and meeting the required qualifications in the job description.
Base salary range only applicable for candidates who will be hired and working in the New York market.
Moffatt & Nichol's Employment Benefits: At Moffatt & Nichol, we genuinely care about our team and strive to create a warm, welcoming environment. We're excited to offer a range of great benefits and cover many costs to support you. Here are some highlights:
- We offer a comprehensive, highly competitive benefits package with low employee contributions
- Family coverage is available
- Low-deductible plan available
- Generous HSA match to help manage healthcare expenses
- Stay energized with our amazing Wellness Program (with financial incentives) to keep you healthy and fit
- Features include: monthly one-on-one sessions with nutritionists, access to a Healthwise Pharmacist, mindfulness apps like The Calm and BetterHelp, and more
- Free and confidential Employee Assistance Programs for counseling and support
- Generous Paid time off (15 to 25 days based on experience level), Paid Holidays (7), and a floating holiday
- 401(k) match to help you reach your financial goals
- Excellent Life Insurance coverage, fully paid by the company
- You may also have the option to further your education with our comprehensive Tuition Reimbursement Program
- Plus, there are plenty of training opportunities, a Leadership Development Program, a formal Mentoring program, an active YP (Young Professionals) group, and so much more
- And because we care about all members of your family, we offer Pet Insurance to look after your furry friends
