Bachelor's Degree in Accounting or Finance with 3+ years of progressive stock administration experience
Experienced with E*TRADE's Client Resource Center and Equity Edge Online for stock management
Proficient in ADP Workforce Now payroll platform
Strong communication and teamwork abilities
Intermediate to Advanced MS Excel skills
Prior experience in multi-state payroll processing
Strong understanding of tax withholding and reporting regulations
Responsibilities
Review and process accurate payroll using ADP Workforce Now
Ensure accurate data entry by the Junior Accountant regarding payroll information
Provide payroll support and troubleshoot employee payroll questions
Maintain the integrity of payroll data in ADP system
Ensure compliance with federal and state payroll reporting requirements
Assist with Employee Stock Purchase Plans and other equity transactions
Generate payroll reports as requested by management
Benefits
Opportunity to work in a dynamic environment with high collaboration
Support for continued professional development and training
Engaging company culture that emphasizes teamwork and respect
Involvement in company values related to customer focus and urgency
Full Job Description
Job Description
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Review/process accurate and timely weekly and semi-monthly payroll using ADP Workforce Now payroll system and review journal entries recording activity to the G/L
Ensure the Junior Accountant properly enters relevant payroll information in ADP (benefit deductions, wage garnishments, compensation, merit increases, department transfers, etc.) and completes all payroll related responsibilities
Provide payroll support by answering employee questions, troubleshoot issues, initiate service tickets through ADP Comprehensive Services and resolve any payroll related inaccuracies
Maintain integrity of data for payroll in ADP system to ensure accuracy and timely editing of employee records including adding new hires, processing authorized changes and terminating employees
Ensure compliance with federal and state reporting requirements (monthly, quarterly and year-end reports), including W-2s and 1095-C
Assist with all employee transactions for Stock Based Compensation (options and RSUs), Employee Stock Purchase Plans (ESPP), 401K, HSA, and including coordinating transmissions with third party providers
Manage the preparation of the year-end E-Trade requirements and tax statements.
Educate/assist employees with equity related questions and requests
Reconcile records between E-Trade, transfer agent and general ledger on a monthly, quarterly and annual basis.
Manage all equity compensation payroll processing
Maintain EEO database, and conduct regular audits against ADP database for completeness (new hires, terminations, account changes etc.)
Respond to internal and external audit requests promptly
Support annual 5500 filing and audit (401K) and workers comp audit (insurance)
Generate all payroll reports requested by management
Qualifications
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Experienced and skilled with E*TRADE's Client Resource Center and Equity Edge Online platform for the management of Participants, Stock Options and Awards, Equity Incentive Plans, Restricted Stock Units, and Employee Stock Purchase Plan (including Online Grant Agreements, Exchange Manager, Reports, etc.).
Experience with ADP Workforce Now payroll platform
Strong communication, teamwork and business partnering skills.
ERP experience a plus
Knowledgeable in setting up states in ADP and with government agencies
Intermediate to Advanced MS Excel
Prior experience in multi-states payroll processing
Strong understanding of tax withholding and reporting regulations
Must possess excellent written and verbal communication skills along with strong problem-solving skills, good organizational skills, attention to detail as well as excellent interpersonal skills
Ability to prioritize assignments, meet critical deadlines and manage various projects
Knowledge of federal and state laws as well as government regulations
Ability to form positive and constructive relationships with managers and employees.
Ability to maintain confidentiality of employee information
EDUCATION, EXPERIENCE, and TRAINING:
Bachelor's Degree in Accounting or Finance with 3+ years of progressive stock administration experience
Must be flexible and adaptable to change
Self-motivated with the ability to prioritize multiple projects under tight deadlines and work independently
Ability to work professionally with all levels of management.
Support our company values (Customer Focused, Respect, Sense of Urgency, Teamwork)
