Posting DetailsPosting Information
Posting Number PG194963EP
Internal Recruitment No
Working Title Payables Manager
Anticipated Hiring Range $88,000 - $95,000
Work Schedule Work schedule and location: Monday - Friday, 8:00 am - 5:00 pm (This position is eligible for a flexible work arrangement to include hybrid remote work).
Job Location Raleigh, NC
Department University Controller
Essential Job Duties As the Payables Manager, you will lead accounts payable operations for NC State University, overseeing purchase order invoice processing, foreign currency payments, and payment disbursements. Reporting to the Assistant Controller, you will supervise and develop the payables team, ensure accurate and timely payment processing, resolve complex accounting issues, and support compliance with university and state requirements. You will also drive process improvements, coordinate financial system enhancements, and serve as a key resource for campus partners and suppliers.
Key ResponsibilitiesAccounts Payable Operations and Financial Reporting- Oversee payment file verification, approval, and release through Wells Fargo and PaymentWorks, and assist with daily reconciliation of the Cash Requisition Report.
- Support fiscal year-end close, reporting, and quarterly duplicate payment reports.
- Research and resolve duplicate payment claims identified through the State Controller's Office annual audit, coordinating with vendors and the State to recover funds through the NCFS system.
- Use financial data and technical information to support departmental and university goals, procedures, and compliance requirements.
Team Leadership and Program Administration- Manage the daily operations of five payables specialists and one payables accountant, including hiring, training, supervision, and ongoing guidance.
- Monitor service quality and productivity, address resource constraints, and support staff in delivering timely and accurate services.
- Oversee accounting processes, resolve complex operational issues, and maintain current resources, including websites, training materials, and desktop guides.
Financial Systems and Process Improvement- Identify opportunities to improve accounts payable processes, address operational bottlenecks, and develop training to support process changes.
- Coordinate with campus partners to recommend and implement modifications to existing financial systems and accounts payable procedures.
- Review system specifications, coordinate enhancements to the Financial System's Accounts Payable module, and recommend improvements.
- Lead software testing in collaboration with the Systems team and campus partners to identify, track, and resolve defects and inconsistencies.
Communication and Issue Resolution- Troubleshoot financial system issues, determine corrective actions, and proactively address potential problems.
- Interpret and communicate policies, procedures, and guidelines to campus personnel, providing recommendations for unique college or departmental situations.
- Respond to campus and supplier inquiries and coordinate with relevant stakeholders to resolve payment and accounting issues.
If you are a collaborative accounting professional who enjoys leading a team, solving complex problems, and improving financial processes, we welcome you to apply for the Payables Manager position at NC State University.
Other Responsibilities In addition to the core responsibilities of this role, there may be occasional opportunities to take on additional duties. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department's operations.
Qualifications
Minimum Education and Experience Bachelor's degree with 12 credit hours of accounting coursework; or Associate's degree in Accounting; or Associate's degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications n/a
Preferred Qualifications - At least five years of experience in accounting and accounts payable operations.
- Experience supervising or leading a team.
- Knowledge of accounting principles and the ability to interpret and apply state and federal policies, regulations, and guidelines to university operations.
- Familiarity with integrated accounting systems, internal controls, and the use of a chart of accounts within an accounts payable system.
- Ability to analyze financial and operational data, identify performance gaps and accounting errors, and recommend solutions to resolve system and process issues.
- Ability to communicate complex financial information clearly and effectively to audiences at different organizational levels.
Required License(s) or Certification(s) n/a
Valid NC Driver's License required No
Commercial Driver's License required No
Recruitment Dates and Special Instructions
Job Open Date 10/14/2026
Anticipated Close Date 10/28/2026; if posting is still active we are accepting and reviewing applications.
Special Instructions to Applicants This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.
Please provide contact information for at least 5 PROFESSIONAL references, 2 of which MUST be current or former direct managers or supervisors.
Position Details
Position Number 00109224
Position Type EPS/SAAO
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0
Appointment 12 Month Recurring
Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events Non Mandatory - Emergency Event
Department ID 496001 - University Controller
