Position Overview:The Operations Executive Assistant plays a crucial role in supporting the Executive Assistant to the CEO and ensuring the efficient day-to-day operations of the executive office at the U.S. Chamber of Commerce. This individual will provide essential administrative and operational support, assist with scheduling and communications, and help manage office logistics. The ideal candidate is highly organized, adaptable, and capable of maintaining strict confidentiality while assisting in a fast-paced executive environment.
Responsibilities: - Assist the Executive Assistant to the CEO in managing the executive office's daily operations and workflow.
- Support calendar management, meeting coordination, and complex travel arrangements for the executive office.
- Help prepare, organize, and distribute materials, briefs, and agendas for meetings, presentations, and events.
- Monitor and route incoming communications and requests, ensuring they are directed appropriately and handled in a timely manner.
- Draft, edit, and format basic correspondence, memos, expense reports, and other operational documents.
- Assist in coordinating logistics for internal and external meetings involving senior leadership, the Board of Directors, and partners.
- Maintain, update, and organize executive office records, databases, and files.
- Provide backup support to the Executive Assistant to the CEO during absences or high-volume periods.
- Handle sensitive office information with the utmost professionalism and strict discretion.
- Perform routine administrative and operational duties, such as processing expenses, managing office supplies, and other tasks as assigned.
Qualifications:- Bachelor's degree or equivalent experience in business administration, communications, or a related field.
- Minimum of 2-3 years of administrative, operations, or executive support experience.
- Strong organizational and time-management skills, with the ability to manage multiple priorities effectively.
- Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other standard office software.
- Proactive team player with a collaborative mindset, demonstrating initiative and strong problem-solving skills.
- Ability to maintain a high level of professionalism, discretion, and confidentiality at all times.
- Familiarity with the mission and operations of the U.S. Chamber of Commerce is a plus.
The salary range for this position is $91,849.00 to $110,000.00. The actual salary paid for this position will vary based on market data, an applicant's qualifications, relevant degrees, certifications, and other factors. Our full-time employees are eligible for benefits, including health care, vision, dental, retirement, and paid leave.
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