Office Manager

Office Manager Location: Palo Alto / San Francisco Peninsula, CA (Onsite) Responsibilities & opportunities in this role: - Coordinate office opening and readiness: Partner with Workplace, IT, Procurement, Security, and external vendors to prepare the Palo Alto office for employees, coordinating essential setup activities and ensuring a smooth, timely opening. - Drive workplace setup and move-in: Coordinate office supplies, equipment, technology readiness, vendor services, and employee move-in logistics to create a fully operational and welcoming workspace. - Own daily workplace operations: Manage the day-to-day functioning of the office, including facilities requests, maintenance coordination, office supplies, kitchen stocking, and overall workplace readiness. - Manage building and vendor relationships: Serve as the primary onsite point of contact for property management, building services, facilities vendors, and other service providers, ensuring responsive and reliable support. - Deliver an exceptional workplace and visitor experience: Create a welcoming, polished, and well-organized environment for employees, executives, and visitors, ensuring workplace services and shared spaces consistently meet high standards. - Support executive-facing workplace needs: Anticipate and coordinate workplace logistics for leadership meetings, executive visits, and important onsite gatherings, partnering with relevant teams to ensure a seamless experience. - Coordinate onsite events and engagement: Partner with People and other teams to organize office gatherings, celebrations, employee engagement activities, and experiences that strengthen the Palo Alto workplace community. - Support employee onboarding and visitors: Collaborate with People, IT, and other teams to help new employees and visitors navigate the office, access workplace resources, and feel welcomed. - Establish effective workplace processes: Develop and maintain office procedures, vendor information, supply management practices, and operational documentation to support reliable, scalable operations. - Anticipate and resolve workplace needs: Proactively identify facilities issues, employee needs, and operational gaps, taking ownership of solutions to keep the office running smoothly. - Continuously improve the workplace: Gather employee feedback, identify opportunities to enhance workplace services and experiences, and implement practical improvements as the Palo Alto team grows. Ideal candidates have/are: - 4-6 years of experience in office management, workplace operations, facilities coordination, employee experience, or a related role. - Experience independently managing day-to-day office operations in a fast-paced or growing organization. - Strong organizational and project coordination skills, with the ability to manage multiple priorities, vendors, and timelines while moving quickly and maintaining attention to detail. - Experience coordinating office openings, relocations, or workplace setup projects is a plus, but not required. - Experience managing vendor relationships, coordinating facilities services, and maintaining a welcoming, well-functioning office environment. - Experience organizing employee events, team gatherings, or workplace engagement activities. - A strong hospitality and service mindset, with experience supporting executives, visitors, or high-visibility workplace environments. - Excellent interpersonal and communication skills, with sound judgment, professionalism, and discretion when interacting with employees, executives, and external guests. - A genuine passion for employee experience and creating workplaces where people feel connected, supported, and productive. - A proactive, resourceful, and solutions-oriented approach, with the ability to anticipate needs, take initiative, and independently drive work forward. - Adaptability and comfort navigating ambiguity, changing priorities, and a fast-moving environment. - A hands-on mentality and willingness to take ownership of both everyday workplace needs and larger projects. - Ability to work onsite five days per week in Palo Alto / the San Francisco Peninsula. Compensation Groq is committed to providing competitive compensation through our Total Cash philosophy, which incorporates potential bonus value directly into base pay. The total cash salary range for this position, which is inclusive of the potential bonus value, is $91,000-$117,600, with individual placement determined by your geographic location, experience, skills, and alignment with internal compensation standards. This range is specific to candidates located in the United States. Compensation for international candidates will vary based on local market dynamics. Beyond cash compensation, Groq also offers a Long-Term Incentive (LTI) Program and a robust suite of employee benefits. US Job Posting This position may require access to technology and/or information subject to U.S. export control laws and regulations, including the Export Administration Regulations (EAR). To comply with these requirements, candidates for this role must meet certain citizenship or residency criteria. Specifically, they must qualify as U.S. Persons for export control purposes (i.e., U.S. citizen, U.S. lawful permanent resident (Green Card holder), or a protected individual under 8 U.S.C. a7 1324b(a)(3) such as a refugee or asylee), or otherwise be eligible for an applicable export license. Non-US Job Postings This position may require access to technology and/or information subject to U.S. export control laws and regulations, as well as applicable local laws and regulations, including the Export Administration Regulations (EAR). To comply with these requirements, candidates for this role must meet all relevant export control eligibility criteria.