5-10 years of experience in transportation operations, logistics, or fleet management.
Degree in Industrial Engineering, Operations Research, Supply Chain, or equivalent experience.
Strong data and analytical skills; proficiency in Excel required, familiarity with SQL or BI tools is a plus.
Experience with Fleetio and/or Samsara software.
Comfort using AI tools for project management and operational efficiency.
Excellent communication skills for collaboration with diverse teams.
High-energy, self-directed, and problem-solving mindset in a fast-paced environment.
Responsibilities
Oversee the maintenance function and scale operations for a 100-motorcoach fleet.
Develop and maintain a rolling maintenance forecast aligned with OEM intervals.
Manage the maintenance budget and provide variance reports to Finance.
Coordinate unscheduled maintenance without disrupting service operations.
Maintain accurate service records and track vehicle readiness in real-time.
Manage parts procurement and validate costs from maintenance partners.
Ensure compliance with federal, state, and local regulations and maintain audit-ready records.
Benefits
Medical, dental, and vision insurance.
401(k) plan.
Paid time off.
Flight benefits through airline partners.
Company-paid life insurance.
Full Job Description
Fleet Manager
Job Description: The Motorcoach Fleet Manager oversees Landline's fleet management and maintenance functions. The role ensures the fleet is safe, clean, compliant, available, and maintained in accordance with OEM maintenance intervals, regulatory and Landline operational requirements. The Fleet Manager is the single point of contact for the Landline leadership team, maintenance business partners, OEMs, and our dispatch team.
The role will lead the maintenance function within Operations.
What You'll Do:
Own the maintenance function at Landline with the plan, vendors and data for our fleet, with a path to scaling to support a 100-motorcoach fleet in the future
Build and maintain a rolling maintenance forecast aligned to OEM intervals and usage patterns, keeping every vehicle within OEM PM intervals
Maintain the maintenance budget with Finance, including updates and variance reporting
Coordinate unscheduled and corrective maintenance without disrupting service operations
Keep accurate service records in Fleetio and Samsara; track DVIR resolution and escalate out-of-service conditions to System Operations Control (SOC - Dispatch)
Manage parts and consumables procurement and validate pass-through costs from our maintenance partners
Flag recurring issues or vehicles approaching end of useful life using maintenance data
Serve as Landline's representative for all work at external maintenance facilities; issue work orders to fully utilize dedicated resources
Schedule all planned and unplanned work and ensure buses are positioned on time
Review and approve partner invoices, flag discrepancies, and track overflow technician usage against budget
Plan and conduct quarterly reviews with key maintenance vendors
Give the SOC and leadership a real-time view of fleet readiness (operational, in maintenance, or out of service) and communicate constraints proactively
Own Fleetio and Samsara as key user, including partner access and IT interfaces
Plan and manage vehicle assignments, identify capacity risks in advance, and support planning for additions, retirements, and configuration
Serve as primary contact with OEM reps; manage warranty claims and authorizations and coordinate technician training
Track Technical Service Bulletins (TSBs), service bulletins, and recalls and ensure timely action; advise leadership on OEM reliability and procurement
Provide the SOC advance notice of maintenance windows, report unplanned outages with return-to-service estimates, and collaborate on scheduling trade-offs
Ensure federal, state, and local compliance and timely inspections; keep audit-ready records and report KPIs (MTBF, out-of-service days, cost per vehicle)
What We're Looking For:
5-10 years of experience in transportation operations, logistics, aviation, fleet operations, or operations-focused consulting including transportations, or a similar field
A degree in Industrial Engineering, Operations Research, Supply Chain, a related field or equivalent hands-on experience in a transportation logistics and/or operations environment
Strong data and analytical skills (Excel required; SQL, Python, or BI tools like Tableau/Power BI a plus)
Familiarity with Fleetio and/or Samsara
Comfort using and recommending AI tools (e.g. Claude Code or similar) to move quickly across a diverse and shifting set of projects
Excellent communication and interpersonal skills with the ability to work with frontline hourly staff
A high-energy, self-directed approach and enthusiasm for solving operational problems in a fast-moving startup environment
Comfort working remotely while collaborating across multiple locations and time zones
The ability to think "bigger" than any single function as someone who understands the balancing act between commercial, finance, and operations, and can design solutions that serve the whole business rather than optimizing for one group at another's expense
Six Sigma certification (Green Belt, Black Belt, etc.) is a nice-to-have
Comfort working remotely while collaborating across multiple locations and time zones
Perks & Benefits:
Medical, dental, and vision insurance
401(k) plan
Paid time off
Flight benefits through our airline partners
Company-paid life insurance
Location: Hybrid in Fort Collins, CO with up occasional travel to station locations in the USA / Canada.
Schedule: Standard business hours local time Monday - Friday (MST)
