Full Job Description
Summary:
Responsible for managing a wide range of complex, confidential, and administrative duties for the President of UNC Health Care. Supervises designated personnel and oversees the planning, coordinating, and directing of activities associated with the overall operation of the Office of President and Executive Offices. Exercises discretion and independent judgment in matters of importance and ensures the general operations of the executive office are functioning to maximum capacity.
Responsibilities:
1. Develops operating procedures and systems to ensure effective and efficient executive office operations. Organizes and maintains contracts and other essential documents for UNC Health Care.
2. Develops presentations, to include general preparation, identifying resources, collateral and presentation materials, equipment needs, producing communications and presentations.
3. Ensures alignment with organization policy and defined regulations through the effective management in scheduling offsite travel, meeting agenda, and presentations. Manages and maintains the calendar for the President, obtaining and providing needed information for scheduled appointments.
4. On behalf of President, prepares correspondence and other material requiring considerable judgment while maintaining confidentiality. Gathers and reports on defined executive operational metrics.
5. Participates in Executive and Leadership Team meetings through the preparation of agendas, packets, documents and general record keeping. Develops documents and communication for various requests, reports, letters and resolving routine problems.
6. Provides supervision and general project management for special requests by the President or other executives and ensures appropriate follow through actions. Collaborates with other team members in the planning and development of internal and external projects.
7. Represents President as principle contact for and liaison with internal and external stakeholders, including public officials, community leaders, and the general public. Liaises with Board of Trustee members, legislative officials, executives, and board members on behalf of the President.
8. Supervises designated executive office administrative staff. Performs Human Resource-oriented tasks, including participating in the hiring process, training of new employees, performance reviews, ongoing training of other employees, resolving employee problems and following defined policy/procedure around general supervision.
Other Information
Education Requirements:
• Bachelor's degree in an appropriate discipline (or equivalent combination of education, training and experience).
Licensure/Certification Requirements:
• No licensure or certification required.
Professional Experience Requirements:
• If a Bachelor's degree: Five (5) years of responsible administrative support at the executive level with three (3) years leadership, management and/or supervisory experience.
• If an Associate's degree: Nine (9) years of responsible administrative support at the executive level with three (3) years leadership, management and/or supervisory experience.
• If a High School diploma or GED: Thirteen (13) years of responsible administrative support at the executive level with three (3) years leadership, management and/or supervisory experience.
Knowledge/Skills/and Abilities Requirements:
• Core-Competencies Communication Skills, Customer Focus, Interpersonal Skills, Functional & Technical Expertise
Job Details
Legal Employer: NCHEALTH
Entity: UNC REX Healthcare
Organization Unit: Rex Executive Office
Work Type: Full Time
Standard Hours Per Week: 40.00
Salary Range: $35.87 - $51.57 per hour (Hiring Range)
Pay offers are determined by experience and internal equity
Work Assignment Type: Onsite
Work Schedule: Day Job
Location of Job: US:NC:Raleigh
Exempt From Overtime: Exempt: Yes
This position is employed by NC Health (Rex Healthcare, Inc., d/b/a NC Health), a private, fully-owned subsidiary of UNC Heath Care System. This is not a State employed position.
