Marketing Project ManagerJob Overview We are seeking an experienced Marketing Project Manager to oversee the coordination and execution of creative, advertising, and communications initiatives. This role is responsible for organizing multiple projects, managing timelines, improving workflows, and ensuring marketing deliverables move efficiently from initial request through final distribution.
Qualified candidates should have strong project management experience, advanced proficiency with Asana, and a demonstrated ability to coordinate creative production across multiple teams. The ideal candidate is highly organized, proactive, and comfortable managing competing deadlines in a fast-paced environment.
Must Haves - Demonstrated experience managing marketing, advertising, communications, or creative production projects.
- Hands-on proficiency with Asana, including project setup, workflow configuration, task assignments, dashboards, and reporting.
- Experience overseeing multiple projects simultaneously while maintaining schedules, deliverables, and stakeholder accountability.
- Strong understanding of creative production processes, including briefing, revisions, approvals, asset delivery, and campaign execution.
- Ability to assess workloads, coordinate resources, establish priorities, and resolve scheduling conflicts.
- Experience maintaining marketing asset libraries, campaign documentation, and creative version control.
- Excellent communication, organizational, problem-solving, and stakeholder management skills.
- Ability to independently manage operational processes and recommend improvements that increase team productivity.
What the Client Needs You to Do The client needs a detail-oriented project management professional who can bring structure, consistency, and visibility to a busy marketing operation.
This individual will coordinate requests, organize creative resources, manage project tracking tools, and keep marketing initiatives progressing according to established expectations. A major focus will be improving how work is requested, assigned, reviewed, approved, documented, and delivered.
The successful candidate will establish reliable processes, strengthen communication between teams, and provide leadership with clear insight into project activity, resource availability, and upcoming deadlines.
Key Responsibilities - Oversee marketing and creative assignments throughout the project lifecycle, ensuring requirements, timelines, and deliverables remain clearly defined.
- Coordinate daily project activity among marketing, communications, design, and production stakeholders to maintain alignment on priorities and progress.
- Build and manage detailed work plans that identify milestones, responsibilities, dependencies, approval requirements, and completion targets.
- Evaluate incoming requests and work with department leadership to establish priorities based on urgency, available resources, and business needs.
- Administer Asana as the central project tracking platform, maintaining accurate assignments, schedules, workflow structures, templates, and performance dashboards.
- Monitor project execution, identify potential delays or capacity issues, and coordinate appropriate solutions before deadlines are affected.
- Guide creative materials through drafting, revisions, stakeholder feedback, authorization, production preparation, and final distribution.
- Maintain organized systems for approved marketing assets, including consistent file structures, document histories, creative versions, and completed campaign records.
- Track advertising activity across digital, physical, paid, and organization-managed communication channels, documenting placement schedules, formats, and distributed materials.
- Coordinate final asset delivery with internal departments, outside production partners, agencies, and vendors while verifying technical requirements and delivery schedules.
Additional Information Work Arrangement: 4 days on site
Position Level: Experienced project management professional supporting cross-functional marketing and creative operations.
Primary Project Management Platform: Asana.
Areas of Focus:
- Marketing operations and workflow coordination.
- Creative production scheduling and delivery.
- Campaign documentation and advertising placement tracking.
- Stakeholder communication and approval management.
- Project reporting and resource visibility.
- Digital asset organization and document control.
- Process improvement and operational consistency.
