Manager, HR Programs & Compliance

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POSITION DESCRIPTION

POSITION TITLE: Manager, HR Programs & Compliance

DIV/DEPARTMENT NAME: Human Resources

REPORTS TO: Vice President, Human Resources

POSITION STATUS: Full-Time

WORK LOCATION: (HTA) DLS (Dallas, TX), CGO (Schaumburg, IL) or NCP (Hillsboro, OR)

WORK STYLE DESIGNATION: Hybrid (+50% Remote)

WORK STYLE REQUIREMENTS: 2 days Onsite / 3 days Remote

FLSA STATUS: Exempt

TRAVEL REQUIRED: <10%

POSITIONS SUPERVISED: 1

EXPECTED PAY RATE: $99,607 to $136,960

The pay ranges listed above are for each position’s base pay only.  This position may be eligible for other compensation including incentive pay and/or allowances.  Candidates will receive additional information during the interview and selection process.

POSITION SUMMARY

Hitachi High-Tech America is seeking a Manager, HR Programs & Compliance with the ability to balance a variety of assignments simultaneously. This role is both hands-on and strategic and provides project leadership and support for Human Resources initiatives. The role directly supports the Vice President and has two primary areas of focus: Compliance and Training and Development. This role requires understanding of the general HR function to include knowledge of compliance and training. The successful candidate will have excellent business acumen and understanding of human resources practices in support of the overall business operations and results. Experience in a Hitachi group company or another international business environment is preferred.

PRIMARY RESPONSIBILITIES

COMPLIANCE (40%)

• Lead and respond to various audits to include Hitachi High-Tech America, Inc. (HTA), Hitachi High-Tech, Inc. (HHT), Hitachi Limited, ISO, J-Sox, OFCCP, IRS, State, Federal, etc. to ensure compliance. Act as an internal expert, coordinate with other members of HR, and make recommendations regarding audit responses and follow-up actions

• Respond to various HTA, HHT, Hitachi Limited, or other company surveys, requests for information, etc., and coordinate responses with other members of HR or HTA as needed

• Oversee and assist with compliance reporting; Affirmative Action Plan, VETS-4212, EEO-1, etc.

• Lead and coordinate employee handbook revisions and other company policy development activities

• Communicate and partner with HTA Legal to ensure compliance with both US and international laws and regulations related to employment, company policies and procedures, and employee handbooks and make recommendations for change as required. Communicate to management and employees, as necessary.

• Create company compliance communication content such as newsletters

LEARNING AND DEVELOPMENT (35%)

• Lead Learning and Development initiatives. Evaluate and implement initiatives based upon organizational needs. Support parent company, HHT or Hitachi Limited training programs. Support initiatives related to LinkedIn Learning and other training programs

• Lead succession planning, leadership development and other related programs, ensuring adherence to HHT requirements

• Work closely with the company Training and Development team to improve training programs across the company

OTHER RESPONSIBILITIES: (25%)

• Drive special projects, tracks progress against key initiatives and eliminate roadblocks as needed. Participate in projects led by other HR or HTA staff.

• Create and disseminate information on all HR-related programs, policies, and procedures. Mediums may include developing presentations, executive proposals, communications, etc.

• Support HTA committees; HHT WAY, People in Hitachi (PiH), etc.

• Manage and mentor the Senior HR & Employee Communications Representative

EDUCATION, LICENSES, AND/OR CERTIFICATION REQUIREMENTS

• Bachelor’s degree in human resource management, business administration or related field required.

• HR certifications a plus but not required.

EXPERIENCE AND TRAVEL REQUIREMENTS

• Minimum 7+ years of HR experience with exposure to both compliance and training activities.

• Advanced understanding of local, state and federal employment laws.

SKILLS AND ABILITIES REQUIREMENTS SAFETY REQUIREMENTS

• Compliance activities knowledge/experience required.

• Learning and Development – knowledge of assessing organizational training needs, creating training plan, and sourcing vendors preferred.

• International HR – exposure working in an international organization preferred.

• Excellent verbal and written communication skills.

• Proven critical thinking and project management skills with attention to detail and strong time-management.

• Supports day-to-day reporting needs including training, ad hoc reporting, etc.

• Experience and general understanding of International HR fundamentals.

• Proficiency using MS Office applications.

• Experience with systems and technology that support HR (e.g. ADP Workforce Now, SharePoint, and Workday).

• Successful and professional ability to influence and educate employees at all organizational levels.

• Ability to handle ambiguity in a fast-paced environment with multiple concurrent tasks and changing priorities.

• Self-motivator with ability to work independently and as part of a team.

• Ability to use good judgement in decision-making, and exercise creativity and flexibility in problem identification and resolution

• History of demonstrating excellent organizational, planning, written, and oral communication. Writing and presenting ideas to executive management.

POSITION - SAFETY RISKS AND HAZARDS

• Frequent use of the computer and phone (i.e., basic keyboarding)

• Environmental-controlled building. Ability to work in a fast-paced setting required.