Manager, Facilities Planning

Salary: $77,074.00 - $105,977.00 Annually
Location : 700 W State Street, Milwaukee, WI
Job Type: Full-Time
Job Number:
Division: Facilities & Operations
Department: Construction Services
Opening Date: 10/06/2026
Closing Date: 11/1/2026 10:00 PM Central
Application Requirements: To be considered for this position, all applicants (both internal and external) must submit a thoroughly complete application. An incomplete application will not be considered or reviewed.

Description
Under the general supervision of the Director, Facilities Planning, Construction, & Sustainability, the Manager, Facilities Planning, oversees the planning, development, and construction of new and existing physical facilities; coordinates and project manages new construction, remodeling, and renovation and professional staff as directed by contracts schedules and budgets.
Work is generally diversified requiring judgment, analysis and decision-making according to established practices, procedures and building codes. Ensures that compliance with state and federal regulations and engineering and construction codes are followed. Responsibilities include daily planning, budgets, design, direction, implementation and evaluation of department activities. Communication is continuous between the division, industry partners, specialized agencies, and governmental regulatory bodies.

Characteristic Duties and Responsibilities

Facilities & Space Planning: Supervises and directs the planning, analysis, and review of both new and existing facilities and space. Oversees the preparation of project documentation, including reports, budgets, shop drawings, and required approvals. Facilitates the development, adoption, implementation, and updating of a Facilities Multi-Year Plan to guide campus development. Guides and reviews all projects and space assignments in alignment with the Multi-Year Plan and established college standards.
Capital Project Management & Construction Oversight: Acts as liaison between contractors, architects, engineers, Facilities Planning, Operations, and other internal stakeholders. Provides general oversight and resource support for all aspects of capital projects and general construction.Prepares capital project budgets, general conditions budgets, and detailed cost estimates.Supervises and assists in preparing project schedules, RFPs, construction-related state submittals, and the Three-Year Plan.Provides monthly cost forecasting reports and projections to administration. Expedites change order (PCO & CO) costs and maintain updated change order logs.
Systems & Compliance Oversight: Ensures compliance and coordination for a wide range of systems including plumbing, HVAC, electrical, data, controls, building automation, security, fire protection, fire alarms, ADA compliance, AV systems, and building code interpretations.Monitors and evaluates operations, construction standards, and job site practices for quality, compliance, safety, and cost-effectiveness.Controls and monitors labor, materials, and equipment usage.
Policy Development, Maintenance, and Training: In partnership with the director, formulates, recommends and implements policies, processes and procedures. Oversees the development and implementation of departmental operating procedures and ensures staff has appropriate training on these procedures. Facilitates the development of institutional standards for furniture, finishes, space planning, and general construction. Guides and reviews procurement and project execution to ensure consistency with college-wide standards.
Fiscal and Budget Administration: Assists the dean with the departmental budget to ensure appropriate expenditures consistent with office needs, goals, and objectives. Monitors budget activity, including attention to hiring, training, budget requirements, implementation, and collaboration with other departments.
Committee Participation and System Engagement: Participates in cross-functional committees and organizes, reviews, and debriefs meetings among stakeholders. Leads the cross-functional advisory team for student employee oversight and development including new employee orientation, supervisory training, and student employee on-boarding.
Data-Driven Decision Making and Continuous Improvement: Leverages data analytics to drive informed decision-making and fosters continuous improvement within the area of responsibility. Analyzes key performance indicators (KPIs) and relevant metrics to gain actionable insights and monitors performance measures aligned with organizational goals. Utilities data to inform strategic and operational decisions.
Applies continuous improvement methodologies (e.g., Plan-Do-Study-Adjust) based on data analysis promoting a data-driven culture and enhancing team data literacy.
Ethics and Confidentiality: Practices honesty by demonstrating a consistent and uncompromising adherence to strong moral and ethical principles, values, truthfulness, and accuracy in all actions. Addresses all student and employee behavior in a confidential and respectful manner.
Cross Functional Relationships and Collaborative Teamwork: Establishes, maintains, and enhances positive work relationships with students, staff, faculty, administrators and external resources.
Leadership and Supervision: Develops and manages a high performing team that is highly skilled and motivates staff to remain focused on the delivery of quality and value-added services and allocates cross-functional responsibilities and work processes. Responsibilities include hiring, coaching/mentoring, performance management, and progressive discipline as needed.
Continuous Learning & Professional Development: Maintains current knowledge of best practices and standards in higher education with an emphasis on community colleges. Actively organizes and/or participates in applicable workgroups, trainings, workshops, seminars, committees and professional associations or conferences to promote continuous learning.
Other duties: Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.
Qualifications

Compliance with all state, federal, and accreditation standards/requirements, as well as all MATC policies and procedures.

Required Education & Experience: Bachelor's degree in Architecture, or closely related field and three (3) years of progressively responsible work experience as outlined in the description which includes three (3) years of staff supervision or one (1) year of staff supervision combined with an Emerging Leaders equivalency.
*(Staff supervision is the oversight of full-time staff including hiring, coaching, mentoring, evaluating, performance management, discipline and termination.)

Preferred Education & Experience: Master's degree in Construction, Architecture, or relevant field; Prefer five (5) years of experience of progressively responsible work experience in higher education, including more than three (3) years of staff supervision.
Preferred License/Certification: Registered Architect with State of Wisconsin.

Knowledge, Skills, & Abilities

• Strong understanding of construction terms, scheduling and planning.
• Strong knowledge of capital construction procedures, experience in program management, demonstrated leadership of construction projects.
• Knowledge of building codes and municipal ordinances.
• Knowledge of budgets; cost estimating; and projections.
• Ability to overcome obstacles by fostering creativity and innovative ideas.
• Ability to complete projects in a higher education setting.
• Ability to organize, prioritize and schedule work assignments.
• Ability to work in a fast-paced environment.
• Ability to communicate effectively through both oral and written means across all levels of employees and management including public speaking and presentation skills.
• Ability to establish, collaborate and maintain effective work relationships with peers, students, teachers, staff, representatives of outside agencies, educational institutions, and the general public.
• Ability to convey an image of professionalism and dedication in work related activities.
• Ability to work with culturally diverse student and employee populations.
• Proficiency in the use of computers and software specific to position, including spreadsheets and Google Suite.
• Ability to work successfully independently with minimal supervision and serve as a leader to others.
• Ability to establish workflows, manage multiple projects across divisions and meet necessary deadlines.

Supervisory Responsibilities
Delegation of Work:

• Regularly assigns work to subordinate(s).

Supervision Given:

• Supervises professional personnel, contractors, and vendors. Provides recommendations on hiring new employees; on coaching and counseling; on training; and granting time off.

Core Competencies:

• Business insight
• Decision quality
• Resourcefulness
• Plans and aligns
• Drives results
• Manages conflict
• Develops talent
• Builds effective teams
• Demonstrates self-awareness
• Instills trust
• Customer focus Action oriented
• Values differences
• Self-development
• Compassion
• Empowers teams

Supplemental Information

• Hours This position Full-time 40 hours per work week. Monday-Friday, between the hours of 7:00 a.m.- 5:00 p.m. * Work hours and location are subject to change based on department
• Interview A virtual interview will be scheduled within two weeks of position closing date and a second round in person Interview scheduled within 1-2 weeks from virtual interview.
• Compensation Salary pay rates are listed up to the midpoint of the range and placement is determined based on years of experience, internal salary equity, and a review of the applicant's employment and educational background as listed on the job application.

Application Materials & Requirements: Please follow these steps.

1. Complete the Employment Application in its Entirety

• You must provide thorough and detailed information for all sections of the application form. An incomplete application will not be considered or reviewed.