Management & Program Analyst

Summary

This position is located in the Veterans Health Administration, Office of Research and Development, Investigators Scientific Review and Management (ISRM) Business Management Section. Activities include funding activities for actively managed and broad portfolios. The incumbent will report to the ISRM Business Management Supervisor, assisting with effective management of programs and development of policy and guidance.

***Only open to the first 75 applicants in order received***

Duties

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Areas of Consideration for all Other Positions:

Internal to Agency (VHA Employees Only)

CTAP- Career Transition Assistance Plan

The Department may limit or expand the number of applicants that may be received after the posting date. This job announcement has been limited to receiving first 75 applications.

Note: Submitting multiple applications will change the order in which your application is reviewed.

Work Schedule: Mon-Fri 8:00- 4:30

Compressed/Flexible Schedule: Available

Telework: Ad hoc

Duty Location Status: Will work from a VA owned or leased space.

Position Description Title/PD#: Management & Program Analyst/ PD01276A

Relocation/Recruitment Incentives: Not Authorized

Permanent Change of Station (PCS): Not Authorized

Financial Disclosure Report: Not Required

Physical Demands: The work is primarily sedentary in a professional office environment and performed while sitting at an ergonomic workstation. Occasional travel may be required.

Major Duties:

• Serve as an advisor to management on a wide range of topics including strategic planning, performance measures and productivity, and organizational improvements.
• Perform complex analysis duties related to the innovative design, implementation, and maintenance of information systems and technical assessment to enhance system capabilities.
• Implement new initiatives, management of operations, communication, and oversight of program activities.
• Support the research community with information and guidance highlighting potential impacts on departmental or national issues and/or decisions.
• Ensure regular analyses for the Resources Centers (RC) are conducted to determine the overall effectiveness of the RC programs are meeting the needs of the field base investigators and VA program offices.
• Provide oversight and guidance to the staff responsible for maintaining the Annual Report Template (ART) database, ensure field personnel are trained, determine staffing and funding for key operational initiatives.
• Facilitate, conduct, and participate in portfolio evaluations and special management projects and initiatives as assigned by the Administrative Officer.

Requirements

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Conditions of employment

• You must be a U.S. citizen to apply for this job.
• Selectees are subject to a background/suitability investigation.
• Designated and/or random drug testing may be required
• Selectees may be required to serve a probationary period.
• Selective Service Registration is required for males born after 12/31/1959.
• A complete application package, i.e., Resume, Transcripts, etc., as required by the job announcement.
• Selected applicants will be required to complete an online onboarding process.
• Participation in the Seasonal Influenza Prevention Program for VHA Health Care Personnel (HCP) is a requirement for all Department of Veterans Affairs HCP.
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Must be proficient in written and spoken English.
• Pre-employment physical evaluation may be required.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/12/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

Provide a copy of your last or most recent SF-50, "Notification of Personnel Action" to indicate your current federal status. You must also submit additional SF-50(s) to clearly demonstrate one year time-in-grade as required in the announcement. If the most recent SF-50 has an effective within the past year, it may not clearly demonstrate that you possess one year time-in-grade. In this instance, you must provide an additional SF-50 that clearly demonstrates one year time-in-grade.

Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

AND

Basic Requirements: This section covers the basic requirements for this vacancy. For positions at the GS-13 grade level, applicants may qualify by meeting or exceeding the minimum proficiency level established for each of the required competencies, in addition to meeting the minimum qualification requirement as demonstrated through the assessment of skills identified through the agency's job analysis.

Applicants must meet the requirements of the competency-based qualification standard to be fully qualified.

NOTE: The basic requirements MUST be substantiated in your resume. Failure to provide the required information will render your application ineligible for consideration.

For all positions, individuals must meet or exceed the minimum proficiency level established for each of the nine competencies listed below. The employing agency is responsible for identifying the specific level of proficiency required for each competency at each grade level based on the requirements of the position being filled.

Attention to Detail- Is thorough when performing work and conscientious about attending to detail.

Customer Service- Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.

Decision Making- Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.

Information Management- Identifies a need for and knows where or how to gather information; organizes and maintains information or information management systems.

Interpersonal Skills- Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations.

Oral Communication - Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Problem Solving - Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.

Teamwork- Encourages and facilitates cooperation, pride, trust, and group identity; fosters commitment and team spirit; works with others to achieve goals.

Technical Competence- Uses knowledge that is acquired through formal training or on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.

AND

Minimum Qualification:

You must possess one-year of Specialized Experience equivalent to at least the GS-12 level. Specialized Experience is defined as experience that has equipped the applicant with the particular competencies/knowledge, skills, and abilities to successfully perform the duties of the position and is typically in or related to the work of the position to be filled.

To be creditable, Specialized Experience must have been equivalent to at least the next lower grade level in the normal line of progression for the occupation in the organization. Read all responses before making your selection. Failure to provide the required information will render your application ineligible for consideration.

Examples of Specialized Experience would typically include, but are not limited to:

1. Experience with budgeting planning and execution to include oversight of financial resources related to staff salaries, space leases, employee travel, equipment purchases
2. Experience with communicating ideas clearly both orally and in writing to effectively present findings, make recommendations to a wide range of audiences.
3. Incumbent exercises independent judgment in performance of research, analysis, process improvement, and strategy execution of innovative solutions that offer efficiencies to the acquisition and business management process.
4. Interacts with senior officials and field medical center management in resolving issues that may arise and in planning new initiatives.
5. Leads and/or collaborates deployment of necessary projects by developing and/or recommending the most effective and appropriate methodologies for systems improvement, process efficiency and effectiveness, information gathering, and identification and mitigation of risks

You will be rated on the following Competencies for this position:

• Communications
• Budget Administration
• Creativity and Innovation

NOTE:The Specialized Experience MUST be substantiated in your resume.

Education

There is no educational substitution or requirement for the GS-13 level.

Additional information

Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

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