Management Assistant

Salary: $35.13 - $42.71 Hourly
Location : Police, Administration, 100 Civic Center Way, El Cajon, CA
Job Type: Full-time
Job Number: 26-45
Department: Police
Opening Date: 11/09/2026
Closing Date: 11/22/2026 11:59 PM Pacific

Job Overview
*Candidates selected for this position will be required to pass a thorough background investigation, including a livescan, credit check, and polygraph.*

Typical Duties

To view the full job description, please visit our website:Management Assistant

Duties listed below vary by department assignment.

• Coordinates and performs entry-level administrative and programmatic work in such areas as financial administration and reporting, grants, purchasing, contract administration, management analysis, and program evaluation;
• Plans, designs, develops, organizes, oversees, and administers department-specific programs and projects;
• Develops and manages program budgets, including revenue projections, multi-year cash flow analysis, cost containment, and grant funds disbursement;
• Serves as a liaison with employees, the public, vendors/contractors, community groups, and other organizations;
• Participates in the development and implementation of new or revised programs, systems, procedures, and methods of operation;
• Conducts a variety of analytical and operational studies regarding departmental and programmatic activities, including financial, budget, personnel, operational, and administrative issues or questions;
• Evaluates alternatives, makes recommendations, and assists with the implementation of procedural, administrative, and/or operational changes after approval;
• Prepares comprehensive technical records and reports, identifies alternatives, and makes and justifies recommendations.
• Reviews and audits purchase order requisitions for compliance with budget requirements, public funding purchasing requirements, and City approvals;
• Prepares and submits City Council agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding assigned activities;
• Confers with other management staff regarding provision of administrative and support services, including contracts, agreements, and grant reporting;
• Maintains accurate records and files, and develops storage of records and retention schedules;
• Assists with, and coordinates and organizes, community events;
• Provides outreach and public education programs to the community;
• Plans and develops media programs and campaigns designed to keep the public informed of City services, accomplishments, and/or programs;
• Plans, organizes, and oversees special projects that require coordination with and direction of contract consultants;
• Participates on a variety of interdisciplinary committees and commissions, and represents the City to a variety of community and stakeholder groups;
• Designs and produces public information materials such as displays, advertisements, brochures, flyers, direct mailers, newsletter articles, City bulletin boards, information kiosks, and videos;
• Develops website content, graphics, and pages; and/or
• Performs other duties as assigned.

Qualification Guidelines
EXPERIENCE: None required. Preferably one year providing administrative and analytical support.
EDUCATION: Equivalent to at least a Bachelor's degree (minimum completed California units = 120 semester/180 quarter) with a major in public or business administration.
The City of El Cajon offers a comprehensive benefit package including medical, dental, vision, flexible spending accounts, life insurance, and CalPERS retirement.

Please review the MMPEG-MOU for detailed information regarding compensation, benefits, retirement, and more:
If you have any questions, please email
01

In order to better evaluate your background, responses to this supplemental questionnaire are required in addition to your online application. The information you provide will be used to determine your eligibility to continue in the selection process. Resumes in lieu of this questionnaire will not be accepted. All work experience that is described in your response must also be included in the "Work Experience" section of your online application. In addition, copies of certifications, coursework and/or degrees must be attached to this application upon submittal. I acknowledge receipt of this information.

• Yes
• No

02

Do you possess at least a Bachelor's Degree in public or business administration? If yes, you must attach a copy of your degree(s) to your application to receive credit.

• Yes
• No

03

How many years of full-time experience do you possess providing administrative and analytical support?

• None
• Less than 1 year
• 1-2 years
• 2-3 years
• 3-4 years
• More than 4 years

04

Please describe your experience providing professional administrative and analytical support. Include the employer name(s), your job title(s), assigned roles, and dates of employment for each applicable position in your response. If you have no experience, please write N/A.
05

Please describe your experience working for a public agency and/or municipal government. Be sure to include any specific departments you worked for or with (Police, Fire, Finance, etc.). If none, please write N/A.
06

Describe your experience with budgeting and/or managing a department budget. Please specify your job duties and roles in the budget process and the department name. (If none, please write N/A.)
07

Please describe your experience with purchasing, including preparing RFP's, RFQ's, and/or formal bids. (If none, please write N/A.)
08

Please describe your experience processing payroll for a department. (If none, please write N/A.)
09

I acknowledge that this position will be required to pass a thorough background investigation, including a livescan, credit check, and polygraph.

• Yes
• No

Required Question