Library Operations and Collection Management Specialist will manage daily operations of a specialized government library, including reference desk services, physical collection management, and circulation operations. This position requires adherence to security protocols and federal facility standards while providing professional library services to support analytical staff.
Essential Duties and ResponsibilitiesLibrary Operations- Open and close library vault daily following established security protocols
- Provide reference and research assistance to analysts and authorized users
- Respond to information requests and facilitate access to resources
Collection Management- Manage circulation, routing, and tracking systems for all physical holdings
- Maintain accurate records of materials check-out, location, and status
- Implement Sponsor-approved approaches to improve discoverability of physical holdings
- Support analysts' timely access to hard-copy materials and collections
- Conduct regular collection inventory and shelf management activities
Collection Maintenance- Perform routine collection inventory and shelf-reading
- Prepare weeding and disposition actions in accordance with authorized policies
- Execute materials routing and redistribution as needed
- Maintain collection organization consistent with professional library standards and Sponsor guidance
- Generate reports on collection usage, gaps, and maintenance activities
Required QualificationsEducation- Master of Library Science (MLS), Master of Library and Information Science (MLIS), or equivalent degree from an ALA-accredited institution
- OR Bachelor's degree with significant library operations experience (5+ years)
Experience- Minimum 2-3 years of professional library experience
- Demonstrated experience with circulation systems and physical collection management
- Knowledge of library cataloging and classification systems (LC or Dewey)
Clearance and Security- Current Top Secret Clearance with Polygraph
Technical Skills- Proficiency with Integrated Library Systems (ILS) or Library Management Systems
- Experience with circulation and tracking databases
- Strong computer skills including Microsoft Office Suite
- Familiarity with document management and workflow systems
- Ability to learn specialized government library systems
Professional Competencies- Knowledge of professional library standards and best practices
- Understanding of collection development and weeding principles
- Strong organizational and time management abilities
- Excellent attention to detail and accuracy
- Ability to maintain confidentiality and handle sensitive materials
Communication Skills- Strong written and verbal communication skills
- Ability to document processes and procedures clearly
- Professional customer service skills
- Ability to work effectively with analysts and researchers
Preferred Qualifications- Experience in special, government, or corporate library environments
- Familiarity with intelligence community or federal library operations
- Experience with secure/classified materials handling
- Knowledge of records management principles
- Experience implementing discovery tools or digital cataloging enhancements
- Project management experience
Physical Requirements- Ability to stand for extended periods at reference desk
- Capability to lift and move materials up to 25-40 pounds
- Ability to reach, bend, and shelve materials at various heights
- Visual acuity for detailed catalog and reference work
- Ability to work in a vault/secure environment with limited natural light
Salary & BenefitsThe salary associated with this position ($99,000-$206,000) is commensurate with the selected candidate's qualifications, years of relevant experience, and demonstrated level of expertise. Compensation will be determined based on these factors to ensure alignment with skills, responsibilities, and market standards.
Nightwing offers medical, vision and dental insurance coverage in addition to a 401k plan, PTO, Holidays, and additional insurances.
