The legal secretary supports multiple labor and employment litigation attorneys (4+) by providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents; e-file pleadings; conducting legal research; calendar maintenance; and various office and client filing. As an integral part of the team, this team member also is involved with office wide administrative functions.
The successful candidate is a very organized, detail-oriented team player possessing at least 3 years recent litigation secretary experience (including electronic filing).
Essential Functions
- Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.
- Provide support for four+ attorneys in employment law matters and backup support as needed.
- Act as liaison between internal departments and outside agencies.
- Prepare/revise correspondence, pleadings, documents and other clerical assignments as directed.
- Handle a wide variety of complex and confidential time-sensitive material.
- Work with teams to complete conflict checks and open new client engagements as requested.
- Communicate with clients on a regular basis.
- Assist with billing review, inquiries and collections.
- Maintain calendars, CLE, reports and time records.
- Book and organize travel arrangements as needed; assist with expense reimbursement.
- Maintain docketing for litigation attorneys.
- Transcribe electronic dictation, and schedule depositions.
- Various office and client filing.
- Proofreading documents.
- Other office administrative functions as needed.
Qualifications/Skills Required
- At least 3 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus.
- Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.
- Must have a solid understanding of technical legal terminology as well as court filings.
- Experienced with trial preparation and briefs.
- Punctual with excellent attendance.
- Strong verbal and written communication skills, as well as excellent proofreading skills.
- Ability to timely respond to deadlines, balance workload and take initiative.
- Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience with law firm software including billing, expense, document management, etc. is a plus.
- Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level.
Educational Requirements
- High School diploma or equivalent required.
- 4-year college degree preferred.
For California, the expected salary range for this position is between $39.00 and $47.00. The actual compensation will be determined based on experience and other factors permitted by law.
Jackson Lewis offers a competitive benefits package that includes:
- Medical, dental, vision, life and disability insurance
- 401(k) Retirement Plan
- Flexible Spending and Health Savings Account
- Firm-paid holidays, vacation and sick time
Employee assistance program and other firm benefits
