Legal Executive Assistant

Overview The Legal Executive Assistant works alongside industry-leading Directors, Senior Managers and Managers in our Practice Group Department; to serve as their right hand and play a vital role managing day-to-day activities; and to join the practiceas an integral member of the group, managing the flow of information as they screen, organizeand prioritize requests from both internal and external clients. Responsibilities ESSENTIAL FUNCTIONS: Supports and demonstrates fluency in the Firm's Trusted Advisor and ProactiveAssistance programs. Demonstrates a professional demeanor in appearance and behavior. Maintains strictconfidentiality in all interactions. Possesses strong interpersonal skills. Demonstrates asolid ability to communicate with all levels of the organization. Possesses exceptional verbal and written communication skills adhering to properbusiness writing standards. Demonstrates a keen eye for detail in informal and formalcommunications. Maintains a positive and professional attitude at all times. Works effectively with otherdepartments, seeking solutions to business problems. Demonstrates an intellectualcuriosity and continuous drive to improve service. Demonstrates an openness to constructive feedback and a flexibility to adjust behavior orperformance as needed. Fosters open and frequent communication with teammates to ensure smooth andexpeditious support to assignments. Cross-trains teammates ensuring same first-classservice while away or out of the office. Provides superior client service with internal and external clients displaying a proactive"can do" attitude when meeting individuals, answering telephone calls, and acting onbehalf of those you support. Acts as the gatekeeper prioritizing conflicting needs. Handles matters confidentially,expeditiously, proactively and independently and follows through on tasks untilsuccessful completion. Suggests new processes/procedures to expedite projects and day-to-day workflow. Demonstrates intimate knowledge of assignments work habits and preferences. Anticipates needs and shepherds work forward with limited direction. Develops strong understanding of our practices and clients, as needed. Maintains aprofessional relationship with other professional organizations on behalf of those you support. Works closely with, and effectively manages, assigned Directors practice to keep him/herwell informed of upcoming commitments and responsibilities, following upappropriately. BILLING MANAGEMENT: Efficiently reconciles and processes expenses and invoices. Reviews calendars and other items to classify business and personal expenses. Reviews Chrome River and American Express Card to allocate expense items. Obtains original receipts from supports, if available. Collaborates with internal or external resources to address all outstanding Chrome River or AMEX items within payment window, runninginquiries when necessary. PROJECT MANAGEMENT Composes, edits and proofreads correspondence, presentations and other documents. Demonstrates exceptional technological/document production skills. Proactively coordinates internal/external meetings with limited direction. Arrangesproper logistics based on meeting requirements (visitor offices, conference room, videoconference and dial-in number, as appropriate). Applies best practice when arranging travel, utilizing agent assist and on-line toolsappropriately. Monitors lawyer's travel to ensure smooth arrival and departure. Maintainsup-to-date travel preferences (frequent flyers, KTN, passport, etc.). Manages airlinecheck-in and boarding passes for assigned lawyers (when appropriate). Demonstrates an exceptional understanding of Microsoft Outlook. Utilizes creativeproblem solving skills to solve challenging scheduling requirements. Manages multiplecalendars and supports scheduling requirements across multiple lawyers, clients, officesand time zones. TRAINING AND PROFESSIONAL DEVELOPMENT Actively contributes in secretarial huddles and other team related activity. Participates in focus groups, lunch and learns, and other knowledge sharing activity including the mentor program, when necessary. Maintains subject matter level expertise in the Firm's core applications. Understands and adheres to best practices. Qualifications College degree or equivalent Expert proficiency with the MS Office (Word, Excel, PowerPoint and Outlook)applications Strong organizational skills that reflect ability to seamlessly perform and prioritizemultiple tasks with excellent attention to detail Strong interpersonal skills and the ability to build relationships with internal and externallawyers, staff and clients Expert communication skills Proactive approach to problem-solving and strong decision-making capability Compensation and Total Rewards Package Ropes & Gray is proud to offer a comprehensive Total Rewards package to our business support team members. The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is listed below and represents our good faith and reasonable estimate of the starting salary range at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity. Boston: $77,000 - $117,450 Working Conditions This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development and effective collaboration with colleagues and management.