High School Diploma or equivalent required; Associate's or Bachelor's Degree preferred.
Experience in an office or legal setting is essential.
Proficient in Microsoft Word, Outlook, PowerPoint, and Excel.
Strong organizational skills and attention to detail are necessary.
Ability to communicate effectively with clients and colleagues at all levels.
Responsibilities
Assist attorneys with complex secretarial and clerical tasks, including document production and meeting coordination.
Interact with clients and colleagues, providing information and answering inquiries.
Manage attorney calendars, scheduling appointments and ensuring deadlines are met.
Create and maintain organized client files, both physical and electronic.
Anticipate attorney needs and prepare draft documents for review.
Proofread documents for accuracy in formatting, spelling, and grammar.
Handle incoming and outgoing communications, including mail and email.
Benefits
Hybrid work model available.
Opportunities for professional development and growth.
Supportive work environment with a focus on teamwork.
Access to advanced legal technology and resources.
Full Job Description
Overview
Foley's New York office is currently looking for an Assistant to provide legal assistance to our attorneys in the daily operation of practicing law by providing quality work product for clients. The Assistant will also perform duties through the performance of complex administrative and clerical tasks and produces documents relating to specific functions and requirements as set forth within practice groups using the firm standard word processing and other applicable software.
Responsibilities
Assist attorneys by providing administrative assistance through the performance of complex secretarial and clerical duties including: word processing and document production, meeting planning and coordination, client communication, and scheduling
Interact with persons at all levels in the firm, industry and community; heavy client contact
Receive and screen telephone calls, letters and/or visitors; answer routine questions and furnish information to inquiring parties
Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar and daily docket to ensure that deadlines are met
Communicate attorney's instructions to various individuals and furnish and obtain information from other attorneys within the practice area
Create, organize and maintain client files, follow up on pending matters
Maintain physical and electronic client, research and administrative files utilizing NetDocs
Interact with clients frequently by responding to their questions and obtaining information as required
Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence and client billing
Provide document production services, including styling and formatting of documents
Proofread all documents and check for appropriate formatting, spelling and grammatical errors
Prepare documents and packages for mail, messenger and overnight delivery; ensure that all attachments, exhibits and enclosures are intact
Receive and redirect attorney requests and needs as appropriate to expedite solutions
Manage incoming and outgoing mail and e-mail
Submit conflicts check(s) through OPEN
Enter new client matter information in OPEN and prepare engagement letters
Prepare expense reports and disbursements forms
Qualifications
High School Diploma or equivalent required; Associate's Degree or Bachelor's Degree preferred
Experience in an office/legal setting required
Proficient in the use of Microsoft Word, Outlook, PowerPoint and Excel #LI-Hybrid
In support of transparency and equity in the workplace, Foley provides salary ranges for all positions. The figures below represent the full compensation range of this position. The actual offered amount will be between the range minimum and midpoint based on the following factors: education, experience, geographic market, and internal pay equity at Foley.
-New York- $61,900 to $141,000
About Foley & Lardner
Foley & Lardner is a law firm that provides legal services to clients in a variety of industries, including healthcare, energy, and technology. The firm was founded in 1842 and is headquartered in Milwaukee, Wisconsin. Foley & Lardner offers a range of legal services, including corporate law, intellectual property law, and litigation. The firm has offices in the United States, Europe, and Asia, and serves clients around the world. Foley & Lardner is known for its expertise in healthcare law, and has been recognized as one of the top healthcare law firms in the United States.
