Job DescriptionPerforms various document processing functions within Firm-supported applications to produce documents for attorneys, adhering to established policies and procedures. Ensures confidentiality of client matters.
Primary Responsibilities and/or Essential Functions:- Drafts, edits, and prints standard legal documents from a variety of input sources in a timely manner.
- Applies styles and formatting, in accordance with Firm standards or specific office, client, or jurisdictional requirements.
- Converts documents from multiple applications and applies appropriate formatting based on Firm standards and specific client needs.
- Produces comparisons (redlines or blacklines) of documents using standard legal tools.
- Revises spreadsheets, charts, presentations using standard industry applications.
- Uses legal-specific features (e.g., Table of Authorities, Cross-Referencing, Indexing or Bookmarking) to produce documents.
- Works one-on-one with attorneys and other departmental customers when required.
- Communicates status of requests and other pertinent document-related information to team members, and departmental customers.
- Utilizes digital tools to facilitate communication and collaboration with distributed customers and team members.
- Provides document production support for closings, filings and other after-hours work as required by attorneys.
- Records time worked on jobs using Firm's job tracking software.
- Completes assigned and self-selected training to meet the requisite number of annual continuing education credits.
- Flexibility to work after shift and additional hours as may be required.
- Any additional responsibilities as required by management.
Knowledge Skills and Ability:- 2+ years of experience as a document services specialist in a large law firm or corporate environment.
- Advanced knowledge of Microsoft Suite (Word, Outlook, Excel, and PowerPoint) and other standard legal-specific software. Graphic design experience a plus.
- Ability to prioritize and quickly switch between tasks in a fast-paced, high-pressure, environment, while maintaining professional and quality standards.
- Strong focus on developing and maintaining excellent customer service relationships with clients, attorneys, and administrative staff.
- An understanding of legal terminology and procedures.
- Handles sensitive and/or confidential documents and information.
- Ability to proofread typed material for grammatical, typographical, punctuation, or spelling errors.
- Desires to continually improve skillset and actively participate in training offerings.
- Complete knowledge of computer systems and ability to operate standard office equipment such as multi-functional devices (MFDs) photocopiers, printers, scanners and transcription equipment.
- Strong attention to detail with emphasis on accuracy and quality; excellent written and oral communication skills.
- Strong interpersonal skills and ability to work independently and as part of a distributed team.
Education/Certifications:- High School Diploma/GED required.
- College degree preferred.
Estimated salary range is $84,500 - $90,000. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's skills, experience, and qualifications.
Weil, Gotshal & Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees. Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan. Weil also offers generous paid time off and holidays.
