Lease Events Manager

Job Summary:

The Lease Events Manager books, schedules and manages lease events at the four-theatre Music Center, including the outdoor Plaza and other rentable performance and event space; including short-term license agreement process for theatre or outdoor rentals and Music Center partnerships. Oversees annual rental receipts of $300,000.00

Scope:

Maintains current industry standards for contracts; organizes event information, disseminates information internally and coordinates operations support; leads walkthroughs and performs concert and event duty.

Supervisory Responsibilities:

None

Duties/Responsibilities

Duties include, but are not limited to:

• Drafts and issues short-term license agreements.

• Reviews and prepares contractual provisions, financial estimates, and technical specifications and any accompanying correspondence.

• Communicates approvals or denials to clients including negotiating terms and conditions as necessary; obtains appropriate authorizing signatures, deposits, and insurance certificates.

• Organizes and authorizes box office services; organizes and coordinates ticketing requests and monitors box office revenue for lease events.

• Prepares and accurately finalizes financial settlements adhering to strict deadlines; ensures the adherence to Music Center policies and procedures, as well as terms and conditions of Resident Company long-term lease agreements.

• Oversee the preparation of marketing packages for summer lease events and performs final proof and approval of lease event marketing materials.

• Special projects and other duties as assigned.

Required Skills/Abilities:

• Effective communication skills, both verbal and written, required; excellent proofreading skills; must be a patient and effective listener; a strong collaborator; must communicate effectively with all levels of personnel; practices common sense. Foreign language skills a plus.

• Strong project management skills: must combine attention to detail with the ability to anticipate and preempt problems.

• Must be able to work effectively and complete tasks under minimal direct supervision, effectively balancing initiative with keeping supervisor and colleagues informed of activities.

• Must be able to think through complex requests and use logic and reason to develop and propose solutions; extremely organized and detail-oriented with strong follow-through skills.

• Must be self-motivated, displaying responsibility and ownership of work; must be able to manage, effectively prioritize and complete multiple tasks on varying projects with tight deadlines; works well under pressure and in a fast-paced environment; must keep meticulous financial records.

• Excellent customer service, telephone and public speaking skills required; must be able to communicate detailed information, in writing and by voice, clearly, succinctly, and accurately.

• Professional demeanor; excellent interpersonal and diplomacy skills; ability to influence others; strong emotional intelligence to relate well to people inside and outside the organization, including diverse community groups.

• Must be highly dependable and committed to working a flexible and demanding work schedule, including early mornings, late evenings, weekends, and holidays.

• Skilled in computer use; Word, Excel, and Outlook required; PowerPoint, Tessitura, Ticketmaster, Trello, Monday.com, Vectorworks, and VenueOps/Momentus Elite a plus.

• Physical requirement includes ability to stand or stay on feet for extended periods of time of one or more hours; must be able to work outdoors, exposed to weather conditions.

• Ability to interpret event diagrams a plus

Education and Experience:

• 5+ years of theatre booking and or venue/event management-related experience; or equivalent combination of education and experience. Bachelor's degree (B.A.) from a four-year college or university.
• 3 to 5 years of experience with contract drafting and financial settlements for events preferred. Basic knowledge of collective bargaining agreements or experience working in union house, a plus.
• Experience with contract processes and negotiation, financial record keeping and settlements.

• Experience with theatre/venue operations, front of house management and guest services; box office and ticketing; concert production; classical and pop music.

• General knowledge of venue security best practices.

Physical Requirements:

Physical requirement includes ability to stand or stay on feet for extended periods of time of one or more hours; must be able to work outdoors, exposed to weather conditions.

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift to 15 pounds at times.

SCHEDULE

This is a full- time, exempt position. Scheduling & Events works a hybrid schedule. The Lease Events Manager is required to be onsite for assigned events (including load-in through load-out days), walkthroughs, and additional client needs as required which may entail early mornings, late evenings, weekends, and holidays. The role will share weekly onsite office coverage with the rest of the department for normal business hours (Monday-Friday, 9am-5pm). This office coverage is in addition to event assignments and typically entails a minimum of two assigned business days per week in the downtown LA office. New hires can expect to spend more time on campus during the onboarding phase in order to gain knowledge of venues and familiarity with stakeholders.

Salary:

This full-time, exempt position offers a competitive annual salary range of $73,980-$89,100 along with a comprehensive total rewards package. Benefits include premium medical, dental, and vision coverage; generous paid time off, including vacation and sick leave; a 401(k)-retirement plan with employer

contributions and matching; group term life insurance; and flexible spending accounts.