The Lw Firm ministrtor will hve primry responsibility for coorinting n overseeing the firm's non-legl opertions n will spervise n work throgh other members of or ministrtive stff.
escription
Lw Firm ministrtor / irector of Opertions
Sn iego Eler Lw Center - Sn iego, Cliforni
We re n estblishe n respecte Sn iego lw firm prcticing Estte Plnning, Trst n Probte ministrtion, Eler Lw, n Specil Nees Lw. We crrently hve pproximtely 15 totl employee. We hve n excellent firm cltre n tem pproch. We re seeking n experience Lw Firm ministrtor / irector of Opertions to ssme sbstntil responsibility for the bsiness n ministrtive opertions of the firm.
This is senior mngement position. We re not looking for someone who simply exectes ministrtive ssignments or wits for irection. We re looking for n experience lw-firm ministrtor who nerstns how well-rn lw prctice opertes, recognizes wht nees ttention, estblishes priorities, elegtes ppropritely, follows throgh, n brings significnt isses n recommentions to the Mnging ttorney.
The sccessfl cnite shol be cpble of becoming meningfl opertionl resorce to firm leership reltively qickly. Fmilirity with or prticlr res of lw is not reqire. Sbstntil experience mnging the opertions of lw firm is essentil.
The Role
The Lw Firm ministrtor will hve primry responsibility for coorinting n overseeing the firm's non-legl opertions n will spervise n work throgh other members of or ministrtive stff.
The ministrtor will meet reglrly with the Mnging ttorney to review firm opertions, personnel, finncil n performnce informtion, pening isses, n longer-term priorities. The Mnging ttorney will remin vilble for conslttion n ecisions reqiring ttorney or ownership involvement, bt the ministrtor will be expecte to exercise inepenent jgment n tke ownership of mtters within the ministrtor's res of responsibility.
Or objective is strightforwr: the Mnging ttorney shol not nee to personlly ientify, initite, ssign n follow p on every ministrtive mtter in orer for it to get one.
Primry Responsibilities
Responsibilities will incle sbstntil ownership of:
Firm Opertions n ministrtion
irect n oversee the y-to-y ministrtive opertions of the firm.Ientify opertionl problems, inefficiencies, n emerging nees n evelop prcticl soltions before they become lrger problems.Estblish, mintin, n improve ministrtive proceres, workflows, policies, n internl controls.etermine wht nees to be hnle personlly n wht shol be elegte to other ministrtive personnel, n ensre elegte mtters re complete.Coorinte ministrtive projects n firm inititives from plnning throgh implementtion n follow-throgh.ssist firm leership in evlting growth, stffing, technology, n opertionl priorities.Personnel n Hmn Resorces
Oversee recriting, hiring, onboring, orienttion, personnel ministrtion, n offboring.Spervise ministrtive employees n help coorinte effective spervision n ccontbility throghot the firm.Mintin n improve job escriptions, personnel policies, performnce review systems, n mngement proceres.Work with spervisors n firm leership to ientify performnce isses erly n see tht they re resse.Coorinte employee benefits, leve ministrtion, pyroll-relte personnel informtion, n reltionships with otsie HR n benefits professionls s pproprite.Promote professionl, ccontble, collegil workplce in which expecttions re cler n problems re resse rther thn llowe to rift.Performnce Mngement n KPIs
Work with firm leership to estblish, refine, monitor, n report meningfl key performnce inictors for ttorneys, prlegls, n ministrtive stff.Reglrly review proctivity, tiliztion, billing, collections, workflow, cselo n other relevnt performnce informtion.evelop sefl shbors n mngement reports tht llow leership to recognize trens n problems erly.Follow p with ttorneys n stff regring estblishe performnce expecttions n ientifie isses.Help istingish between n inivil performnce problem, worklo or stffing problem, n systems or workflow problem, n recommen pproprite responses.Ensre tht t collecte by the firm is converte into sefl mngement informtion rther thn simply ccmlte.
The ministrtor will not spervise ttorneys' sbstntive legl jgment or the qlity of their legl vice. The ministrtor will, however, be expecte to nerstn n monitor the bsiness n opertionl spects of ttorney performnce.
Finncil n Bsiness ministrtion
Oversee n coorinte billing, cconts receivble, collections, cconts pyble, pyroll ministrtion, bnking, n finncil reporting, working with internl personnel n otsie cconting professionls s pproprite.Prticipte in preprtion n monitoring of firm bgets.Monitor revene, expenses, collections, profitbility, stffing costs n other finncil inictors importnt to mngement of the prctice.Ientify nsl trens or eveloping concerns n bring them to firm leership with sfficient informtion to permit informe ecisions.ssist in evltion of compenstion, stffing levels, mjor expenitres, venor contrcts, n other bsiness ecisions.Technology n Informtion Systems
Oversee the firm's ministrtive se of prctice-mngement n other technology systems, incling effective se of Clio n relte pplictions.Work with internl n otsie technology resorces to ensre tht systems spport efficient firm opertions.Ientify opportnities to improve workflow, reporting, ocment mngement, tomtion, n informtion ccess.Coorinte implementtion n option of new technology n processes when pproprite.Mintin pproprite ttention to secrity, confientility, bckp, ccess controls, n bsiness continity.Venors, Fcilities n Generl ministrtion
Oversee significnt venor reltionships, contrcts, prchsing, eqipment n fcilities mtters.Ensre tht ministrtive nees of ttorneys n stff re nticipte n resse.Mnge otsie proviers n consltnts n hol them ccontble for gree services n reslts.Coorinte insrnce, recors, office systems, regltory n ministrtive complince, n other opertionl mtters s pproprite.
Wht We re Looking For
The sccessfl cnite will hve:
Significnt, recent experience mnging the ministrtive opertions of lw firm.emonstrte responsibility cross severl of the following res: personnel/HR, finncil ministrtion, performnce mngement, lw-firm technology, fcilities, venors, n generl opertions.Experience spervising employees n sccessflly elegting work throgh n ministrtive tem. soli nerstning of lw-firm economics, billing n collections, ttorney n prlegl proctivity, n the opertionl metrics se to mnge professionl-services prctice.Experience eveloping, monitoring, n sing KPIs n other mngement informtion to improve performnce.The jgment n confience to ress problems proctively, incling personnel n performnce problems.The bility to move comfortbly between higher-level mngement isses n hns-on problem solving.Excellent orgniztionl, commniction, follow-throgh, n interpersonl skills.High professionl stnrs n iscretion in hnling confientil finncil, personnel, client, n firm informtion.The bility to work effectively with ttorneys n other professionls who expect both competence n son jgment.
Experience with or specific sbstntive prctice res is not reqire. Experience nerstning n operting lw firm is.
Experience with Clio or comprble legl prctice-mngement pltform is esirble.
Professionl ection or creentils relevnt to lw-firm mngement, hmn resorces, finnce, or bsiness ministrtion - incling ssocition of Legl ministrtors experience or Certifie Legl Mnger (CLM) creentils - re welcome, bt emonstrte bility n experience re more importnt thn creentils lone.
The Person We Hope to Fin
We re prticlrly intereste in someone who hs reche the point in their creer where they cn wlk into n estblishe lw prctice, lern how it opertes, sk intelligent qestions, n begin tking responsibility.
We expect there will be things to lern bot or firm. We o not expect n experience ministrtor to rrive knowing or people, history, or systems on the first y. We o expect the sccessfl cnite lrey to nerstn the bsiness of operting lw firm.
This position will work closely with the Mnging ttorney, bt its sccess will ltimtely be mesre in prt by how mch less y-to-y ministrtive mngement nees to pss throgh the Mnging ttorney.
Position: Fll-time
Loction: Sn iego, Cliforni
Compenstion: $115, to $145, pls bons opportnity
Benefits: Retirement pn, Helth, entl, Life n isbility Insrnce
Resmes withot cover letter will not be consiere. Cover letter shol iscss why yor re pplying to be the Office ministrtor/irector of Opertions t Sn iego Eler Lw Center
Slry
$115, - $145, per yer
