Job Posting End Date: Until Filled Shift: 1st
Security Clearance: No Clearance
SUMMARYThe IT Department Coordinator supports the Information Technology (IT) leadership team with a variety of organizational and administrative duties. The IT Department Coordinator serves as a primary point of contact for internal and external parties on a wide variety of activities and must be creative, highly organized, detail-oriented, discrete, and must possess excellent written and verbal communication skills.
ESSENTIAL FUNCTIONS AND DUTIES- Completes a broad variety of administrative and coordination tasks for the IT leadership team
- Acts as communication coordinator between the IT department and the business
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to IT Leadership, including those of a sensitive or confidential nature, and determines appropriate course of action, referral, or response
- Performs schedule management and travel arrangement for IT leadership to include coordinating rooms, preparation of supplies, organization of conference calls, weekly prioritization of schedule and commitments, organizes all on-site and off-site meetings including meeting location, A/V, agenda preparation and execution, food and beverage, room-set up, etc.
- Responsible for the development and maintenance of various internal documents and procedures
- Prepares agendas and facilitates team meetings
- Maintains IT collaboration spaces in Confluence
- Prepares newsletters and other internal communication material
- Supports team with travel arrangements and expense reports
- Plans and organizes special events hosted by the department such as holiday celebrations, book club meetings and special luncheons. Sets up room and secures food and beverage
- Maintains office filing systems. Handles matters expeditiously and proactively and follows through on assignments to successful completion, often with deadline pressures
- Participates in lessons learned and continuous improvement activities, and actively seeks out opportunities to continuously improve
- Maintain and update department documentation, including user guides, work instructions, and procedures according to organizational standards
- Assist in enforcement of access control policies and management of role-based permissions
- Assists in all aspects of boosting department morale and promoting a culture of inclusion, transparency and, positivity
- Additional responsibilities and duties as assigned
SKILLS AND QUALIFICATIONS- High School diploma (or equivalent) and a minimum of 5 years of experience in an administrative or technical role are required; A bachelor's degree is preferred
- Experience supporting a team of senior-level leaders is required
- Exceptional written and verbal communication skills are required
- Advanced knowledge of Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint); ability to quickly learn and utilize other company applications
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Forward-looking thinker who actively seeks opportunities and proposes solutions
- Highly resourceful team player, with the ability to also be effective independently
- Strong interpersonal skills and ability to maintain tact and diplomacy when interacting with others
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate a high level of customer service and response
PHYSICAL DEMANDSSpecific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is regularly required to sit, use hands to fingers, handle or feel objects, or controls, and to talk and hear. Must be physically able to walk to all yard locations. The noise level in the work environment is usually moderate.
PAY SCALE$72,800 - $94,300
This pay range is a reasonable estimate of the salary range for this role. It takes into account the wide range of factors considered in making compensation decisions; including but not limited to skill sets, experience, training, and education. General Dynamics NASSCO also provides a variety of benefits including medical & dental insurance coverage, 401(k) retirement savings plan, flexible spending accounts/HSAs, life and disability insurance, company paid holidays and paid time off (PTO), wellness coaching, and an onsite health services.
