The impact you will have:The HR Compliance & Clearance Specialist manages a broad portfolio of HR compliance, workforce governance, reporting, and records across Canada and the United States. The role manages Canadian clearance & security processes as the Alternate Company Security Officer, with responsibilities from process design through to execution. The role regularly partners with HR, Legal, Finance, Security, and other business stakeholders, monitors legislative and regulatory requirements, maintains accurate and audit-ready records, and escalates material risks, policy decisions, and required policy and process changes to the Director of Compliance.
This role is hybrid with the expectation of working in the Toronto office 2-4 times per month.What you'll do:Government Security Clearances- Support the Company Security Officer (CSO) and serve as an Alternate Company Security Officer (ACSO) in administering the federal Contract Security Program (CSP).
- Manage the end-to-end government security clearance process for employees and subcontractors, including new applications, renewals, upgrades, transfers, terminations, fingerprinting, documentation and follow-up.
- Serve as a trusted resource for employees, candidates, leaders and internal partners, helping them navigate clearance requirements and resolving routine issues.
- Maintain secure, accurate and audit-ready clearance records, monitor expiry dates and outstanding actions, and safeguard sensitive personal and government information.
- Maintain and improve clearance procedures, templates and controls, escalating complex eligibility, privacy, security or compliance matters as appropriate.
Employment Compliance- Administer key Canadian and U.S. compliance programs, including vacation compliance and accrual governance, U.S. E-Verify, and required workplace and employee compliance postings.
- In partnership with HR Governance & Compliance, monitor relevant federal, provincial and state legislative developments and identify required policy, process, system, communication or training changes.
- Maintain compliance calendars, records and controls and coordinate activities with Payroll, Finance, HR and Legal.
Workforce Reporting & Risk- Coordinate recurring and ad hoc workforce reporting for government bodies and support HR-related responses for customer RFPs.
- Coordinate contingent-worker processes and work with Legal and Tax to identify and mitigate worker-classification risk.
- Support records-retention requirements, secure disposition practices and effective governance of HR records.
Governance & Continuous Improvement- Support employee handbook maintenance, including updates, approvals, jurisdictional changes and version control.
- Maintain accurate, confidential and audit-ready records, trackers and status information across assigned programs.
- Identify practical opportunities to improve workflows, controls, reporting and automation.
- Escalate legal or policy interpretation questions, exceptions, significant non-compliance, and privacy, security or organizational risks to the Director of Compliance.
What you'll bring to the table:- 5-7 years of experience in HR compliance, regulated program administration, workforce reporting, records governance or a similar process-controlled environment.
- Experience administering government security screening or comparable regulated processes. Experience with the federal Contract Security Program or as an Alternate Company Security Officer is strongly preferred.
- Interpretation of policy is an asset.
- Working knowledge of Canadian and U.S. employment compliance requirements.
- This position serves as the Alternate Company Security Officer (ACSO) under the Contract Security Program (the "Program") of Public Services and Procurement Canada (PSPC). As required by the Program, the successful candidate must be physically located in Canada and must be a Canadian citizen, or a permanent resident eligible for approval by PSPC on a case-by-case basis and must obtain and maintain a security screening of at least "Reliability Status" level.
- Strong analytical, organizational and communication skills, with the judgment and discretion required to handle sensitive information.
- Able to manage multiple programs and deadlines with limited supervision while working collaboratively across functions and confidently engaging stakeholders at all levels.
- Postsecondary education in Human Resources, Business Administration, Compliance or a related field, or equivalent experience.
Compensation:A reasonable estimate of the current base pay range for this position in Toronto is $74,000 to $93,000, annually + 8% as target incentives.
Actual salary will be based on a variety of factors, including location, experience, skill set, education, and related certification. The range for this position in other geographic locations may differ.
Softchoice offers a comprehensive and competitive benefit plan to all full-time employees, which includes:
- Health and Wellbeing: Medical and Dental Care, Employee & Family Assistance Program
- Financial Benefits: RRSP/DPSP Retirement Savings Plan with Company Matching, Life and Disability Insurance
- Paid Time Off: Vacation and Sick Leave, Holidays, Parental Leave, Volunteer Days, Bereavement Leave
- Additional Perks: Employee Discount Program
Our company uses artificial intelligence (AI) at one or more stages of its hiring process, including to screen, assess, select and/or rank applicants. AI is used to support, and not to replace, human decision-making, and a member of our hiring team reviews candidates before employment decisions are made. Depending on the location of the role and the applicant, additional notices and rights may apply and will be provided separately where required.
Not sure if you qualify? Think about applying anyway:We understand that not everyone brings 100% of the skills and experience for the role.
At Softchoice, we offer opportunities to a diverse group including those with a variety of workplace experiences and backgrounds. Whether you are new to corporate tech, returning to work after a gap in employment, or looking to transition and take the next step in your career, we are excited to learn more about you and encourage you to apply.
