Position LocationSouth Bronx, NY
Job OverviewThe Finance & Administration Director provides leadership, organization, and resources to Center support departments; including finance, procurement, property, maintenance, security/transportation, student records, and food services. Ensures quality services in all areas of the directorate and a safe, secure, and healthy environment for students and staff. Assist the Center Director with the management of the Center in compliance with government, corporate, and management directives.
ResponsibilitiesEssential Job Duties:- Plan, coordinate, and manage the finance and administrative services of the center and coordinate with other departments to ensure overall compliance with center objects, to ensure quality services to students and contractual compliance.
- Oversee the management of food services including cafeteria operations, special food services, menu planning, inspections, and quality delivery of services to students.
- Oversee and support the maintenance of the center facility, including building maintenance, inspections, preventive center maintenance, rehabilitations plan, and projects.
- Oversee all finance and procurement functions in compliance with government and corporate policies, safeguard the integrity of financial assets and ensure timely and accurate reporting as required.
- Oversee and maintain accountability of all property and conduct and document the required property inventories. Provide management oversight to all property custodians and ensure compliance with regulations and center policy.
- Ensure students' records are maintained in accordance with the PRH; ensure CIS process is compliant with regulations and policies.
- Establish financial acquisition controls and evaluate potential program expenditures; direct the efforts of the procurement area in administration.
- Develop and maintain Risk Assessment Plan, Center Safety Plan, OSHA Compliance activities and logs, Facility Utilization Plan, Energy Conservation Program and Center for Environmental Excellence.
- Develop and implement new and revised policies and procedures affecting operational activities on Center. Coordinate with Center departments to ensure compliance with overall Center objectives.
- Provide departmental staff training as required. Evaluate staff performance and implement departmental staff changes as approved by the center director and coordinated with the human resources manager. Ensure departmental staff is in compliance with staff training requirements. Participate in required staff training.
- Develop departmental budget; monitor and control expenditures. Review and recommend changes to budget authorizations. Set priorities of spending for each subordinate department. Oversee departmental open annual contracts and ensure compliance with contract resource allocation.
- Provide management oversight for evaluating staff performance, departmental hiring and staff discipline.
- Oversee, coordinate and manage the Center's overall facilities operation to include: new projects, construction rehabilitation acquisition projects, and career technical skills project. Serve as the Center's energy conservation manager and develop and implement the Center's energy plan.
- Oversee Center's Food Service operations including food ordering and meal preparation, menu approval, dining hall cleanliness and sanitation, and special meals.
- Provide supervision and oversight of the Records Department, directly supervising the Records Supervisor.
- Maintain accountability of all department property; conduct and document required property inventories. Provide management oversight to all operations property custodians ensuring compliance with regulations and policy.
- Serve as Acting Center Director when required.
- Maintain accountability of students and property; adhere to safety practices.
- Cultivate and maintain a climate on Center which is free of harassment, intimidation, and disrespect to provide a safe place for staff and students to work and learn.
- Promote student attainment of career success standards through modeling appropriate skills, mentoring students, monitoring skill acquisition and intervening when inappropriate behavior is observed.
- Work in a constant state of alertness and in a safe manner.
- Perform all other duties as requested.
Job RequirementsMandatory:- Bachelor's degree in business administration or related field;
- Three (3) years related experience and/or training; one (1) of which must be in a management capacity.
- Proficiency with Microsoft Word, Excel, and Outlook at an intermediate level.
- Successfully pass background check and drug test required on the contract.
- Current, valid driver's license and an acceptable driving record.
Preferred:- Master's degree in business administration or finance.
Salary Range: 100,000-120,000
