7-10+ years of experience in managing corporate capital projects or workplace construction.
Proven track record of overseeing projects from planning to operational handoff.
Strong understanding of project management principles including budgeting and risk management.
Ability to interpret architectural and engineering documents effectively.
Experience collaborating with diverse stakeholders including contractors and internal teams.
Exceptional organizational skills to manage multiple projects simultaneously.
Strong communication skills for providing updates to stakeholders.
Responsibilities
Manage the entire lifecycle of capital projects from planning to closeout.
Develop project scopes, schedules, and budgets to ensure timely delivery.
Coordinate with architects, contractors, and vendors throughout the project.
Lead project meetings and maintain documentation of decisions and action items.
Monitor project progress against schedules and budgets to mitigate risks.
Review design and construction documents for compliance with standards.
Support budget oversight and financial reporting for projects.
Benefits
Equity compensation for all full-time employees.
Comprehensive benefits package including health and wellness programs.
Opportunities for professional development and career growth.
Flexible work hours to accommodate project demands and work-life balance.
Full Job Description
The Facilities & Workplaces Project Specialist will be responsible for the planning, coordination, and delivery of capital projects across Roblox headquarters. This role will focus on managing office build-outs, renovations, infrastructure upgrades, reconfigurations, decommissions, and other capital improvements from initial planning through project closeout. This role will also complete commissioning, operational readiness, and the successful handoff of completed projects to the Facilities team responsible for the ongoing workplace experience and day-to-day operations. This role will serve as a strategic partner and liaison amongst Facilities, Corporate Engineering, Security, Finance, Legal, business leaders, landlords, architects, consultants, contractors, vendors, and other project stakeholders. This role is on-site at San Mateo HQ Monday-Friday, 9:00 AM-6:00 PM. You Will:
Manage the complete lifecycle of assigned capital projects, including programming, scope development, design, budgeting, procurement, construction, commissioning, closeout, and operational handoff.
Support capital projects across Roblox headquarters and remote offices, including international locations.
Coordinate architects, engineers, consultants, general contractors, subcontractors, furniture vendors, technology partners, landlords, and internal stakeholders.
Lead project meetings and maintain clear documentation of decisions, responsibilities, risks, action items, and next steps.
Monitor project schedules, budgets, risks, change orders, and deliverables to ensure projects remain aligned with approved scope, cost, quality, and timing.
Review design drawings, specifications, construction documents, proposals, bids, and contracts for completeness and alignment with Roblox standards.
Coordinate with Procurement to develop bid packages, evaluate proposals, support vendor selection, and procure project-related services.
Review certificates of insurance for compliance and coordinate required documentation with vendors, landlords, Legal, and Risk.
Assist with annual capital planning, budget development, expenditure scheduling, forecasting, variance analysis, and corrective actions.
Support budget oversight by comparing actual project costs and commitments against approved budgets and forecasts.
Coordinate with Finance on purchase orders, invoices, accruals, forecasts, and project financial reporting.
Support contract management, invoicing, document control, change-order tracking, and project closeout documentation.
Serve as the primary liaison with Legal, Finance, Corporate Engineering, Human Resources, Global Security, Procurement, landlords, and other internal partners throughout the project lifecycle.
Coordinate construction access, security requirements, site logistics, shutdowns, inspections, testing, and work performed outside normal business hours.
Create and support communication plans aligned with project schedules, milestones, service interruptions, relocations, and completion dates.
Identify project risks, dependencies, and potential delays, and develop mitigation plans before they affect project delivery.
Develop project-specific success metrics and reporting to measure schedule, budget, quality, stakeholder satisfaction, and overall project performance.
Provide clear and consistent project updates to leadership, business partners, and affected employees.
Oversee project commissioning, punch-list completion, warranty documentation, training, asset information, and final acceptance.
Develop and maintain a formal project handoff process for the Facilities team, including operating manuals, warranties, as-built drawings, vendor contacts, preventive-maintenance requirements, training materials, and open-item tracking.
Partner with the Facilities team during the transition period to ensure completed spaces, equipment, amenities, and building systems are functional and ready to support employees.
Resolve project-related warranty, construction-defect, or incomplete-work issues before transferring full ownership to Facilities operations.
Provide limited post-occupancy support to confirm that completed projects meet operational and employee-experience expectations.
Provide general administrative and coordination support for project teams and local leadership, depending on project location.
Support the team as needed with capital projects, operational transitions, and other duties as assigned.
You Have:
7-10+ years of experience managing corporate capital projects, workplace construction, office build-outs, renovations, or related facilities projects.
Demonstrated experience managing projects through the complete lifecycle, from initial planning and design through construction, commissioning, closeout, and operational handoff.
Strong knowledge of project scope, scheduling, budgeting, forecasting, procurement, contract administration, change management, risk management, and document control.
Ability to read and interpret architectural, engineering, design, and construction documents.
Strong cross-functional relationship building, collaborative problem-solving, teamwork, KPI implementation, project planning, program development, and project management skills.
Strong financial and analytical skills, including budget tracking, variance analysis, forecasting, invoice review, and change-order evaluation.
Exceptional organizational skills with the ability to manage multiple capital projects and competing priorities simultaneously.
Strong written and verbal communication skills, including the ability to provide clear project updates to stakeholders and leadership.
Ability to work independently, identify risks, make informed decisions, and drive projects through completion.
Availability outside normal business hours for scheduled projects, construction activities, shutdowns, relocations, and emergencies.
Preferred Skills: Workplace Strategy • Office Build-Outs, Renovations, Reconfigurations and Decommissions • Capital Planning • Budgeting and Forecasting • Construction Management • Contract Administration • Procurement • Commissioning and Operational Readiness • Agile Project Management • Workforce Data and Analytics • Global Project Delivery • Sustainability and Green-Building Practices Work Hours: (This role is on-site Monday-Friday, 8:00 AM-5:00 PM.) Five days per week from 8:00 a.m.-5:00 p.m. onsite. Extended hours, early mornings, evenings, or weekend work may be required to support construction activities, system shutdowns, office moves, project milestones, and emergencies. The employee's manager will help balance these requirements with appropriate work-life considerations.
For roles that are based at our headquarters in San Mateo, CA: The starting base pay for this position is as shown below. The actual base pay is dependent upon a variety of job-related factors such as professional background, training, work experience, location, business needs and market demand. Therefore, in some circumstances, the actual salary could fall outside of this expected range. This pay range is subject to change and may be modified in the future. All full-time employees are also eligible for equity compensation and for benefits as described on this page.
Annual Salary Range
$136,100-$166,730 USD
Roles that are based in an office are onsite Tuesday, Wednesday, and Thursday, with optional presence on Monday and Friday (unless otherwise noted).
About ROBLOX Corporation
Roblox Corporation is a video game company that operates a massively multiplayer online game platform. The platform allows users to create and play games in a virtual world, with a focus on user-generated content. Roblox was founded in 2004 and is headquartered in San Mateo, California. The company has grown rapidly in recent years, and now has over 100 million monthly active users. In 2021, Roblox went public through a direct listing on the New York Stock Exchange.
