Facilities Manager
Job no: 497560
Full time/Part time: Full-time
Location: Newark
Categories: Administrator
This position is an administrative position with responsibility for maintaining and upgrading the physical plant facilities at the Newark campus in a clean, safe and optimum operational condition. In the execution of these responsibilities, the manager must develop an ongoing program of maintenance, preventative maintenance, and renovation/modernization.
Duties and Responsibilities:
1. Supervises (3) skilled in-house Local 68 employees, consisting of (2) General Maintenance Mechanics and (1) Refrigeration Mechanic, as well as outsourced trades and service providers. Outsourced services include, but are not limited to, chiller maintenance, pest control, grounds maintenance, housekeeping, dining services, CBRE, and contractors engaged to perform work beyond the capabilities of in-house personnel. Assigns and monitors work through the University's automated work order system (Archibus), including routine repairs, preventative maintenance, and minor alterations. Ensures University buildings and grounds are maintained in a clean, safe, functional, and presentable condition. Establishes service standards and performance expectations, monitors the quality and performance of in-house staff and contracted service providers, and evaluates work order completion, response times, and customer satisfaction. Responds to facilities-related concerns from University departments, faculty, staff, and students. Reviews and approves employee timesheets.
2. Maintains NJDEP air permits and oversees greenhouse gas monitoring, regulatory compliance, and required reporting. Coordinates with the Environmental Health and Safety Manager to ensure compliance with applicable federal, state, and local regulations, including building, fire, environmental, occupational safety, and accessibility requirements. Performs fire and safety compliance inspections and coordinates required inspections, certifications, permits, and regulatory reporting. Maintains documentation of inspections, deficiencies, corrective actions, and compliance activities. Coordinates responses to regulatory inspections and enforcement matters and ensures identified deficiencies are addressed.
3. Prepares, justifies, and administers the annual operating budget, including salaries, materials, supplies, parts, and utilities. Monitors expenditures and budget performance, identifies potential budgetary concerns, and communicates financial issues to the Associate Vice President of Facilities Engineering and Operations. Reviews and processes purchasing requests and orders materials and supplies necessary to complete maintenance and repair work safely and effectively. Monitors operating costs and identifies opportunities for improved efficiency and cost management.
4. Provides project management and oversight for facilities projects, including maintenance, renovations, repairs, and capital improvements. Coordinates with architects, engineers, construction firms, inspectors from state agencies (including DCA and DEP), code officials, and other professional and technical personnel. Prepares and reviews requests for proposals, evaluates contractor bids, negotiates project terms, and recommends contract awards. Tracks estimated, budgeted, and actual project costs using Microsoft Office programs and other University systems. Monitors project schedules, expenditures, quality, and progress to ensure projects meet established budgets, timelines, specifications, and University requirements.
Prepares University contracts using approved standard templates and reviews vendor-provided contracts to evaluate terms and conditions for acceptability. Processes contracts through the University's contract management software and coordinates the review and approval process. Creates blanket purchase orders and non-catalog purchase orders through Unimarket and manages the processing of invoices through Unimarket and other applicable University systems. Utilizes ESM, Unimarket, and Banner to manage contract, procurement, payment, and financial administration. Monitors contract expenditures and coordinates with vendors and University departments to ensure contractual and financial obligations are met.
5.The Manager is also responsible for the management of construction projects and repairs so as to meet the ever-changing needs of the University. Responsibility will be primarily at the Newark campus but may at times be required to travel to investigate or support issues at the IHS campus or other University-leased properties.
6. Oversees the overall condition, operation, and maintenance of University buildings, infrastructure, and properties. Monitors building systems, including HVAC, electrical, plumbing, roofs, building envelopes, and site conditions, to ensure the ongoing functionality and preservation of University assets. Conducts and coordinates facility assessments, identifies deferred maintenance needs, and prioritizes repairs and improvements based on building conditions, operational risk, and available funding. Maintains accurate property, equipment, and facility records and works collaboratively with University departments to identify facility needs and establish operational priority (10% of time).
7. Supports Facilities Engineering and Operations responsibilities at all IHS and leased properties as directed by the Associate Vice President of Facilities Engineering and Operations. Oversees the operational aspects of University-owned and leased properties, including property inspections, maintenance obligations, landlord and tenant responsibilities, lease requirements, property-related agreements, and associated operating expenses. Coordinates property-related matters with legal counsel, outside property managers, and other stakeholders. Participates in space utilization initiatives and long-range facilities planning and develops recommendations for capital improvements, infrastructure upgrades, building modernization, and long-term facility renewal to support the University's operational and strategic objectives..(5% of time)
Required Qualifications:
8 years of experience minimum in Property Management, Building Management, Facilities Management, and/or General Construction Management or experience working in an engineering or architecture firm. Bachelor's degree in construction management, engineering, or architecture is required.
Desired Qualifications:
Master's in similar fields is desired.
Licenses and Certificates:
Engineering or Architecture licensure is desired. Project Management certification is also desired.
Salary Range:
$85,500 - $95,000
Exempt/Nonexempt: Exempt
Physical Demands: General Office Environment
Special Instructions to Applicants:
Benefits Information:
Full Time Benefits
Life today is complex. That's why Seton Hall University offers a comprehensive package of benefits and programs to help you simplify and enrich your life.
These benefits are important elements of your total university compensation package. Benefits include but are not limited to bundled medical, prescription, and vision insurance, dental insurance, and life insurance, and retirement plan. More information is available at https://www.shu.edu/human-resources/benefits.html.
Advertised: 11 Nov 2026 Eastern Standard Time
Applications close:
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