Key responsibilities
Are you detail-oriented multitasker? Do you know how to make sure things run smoothly?
We're looking for an executive/team assistant to:
• manage calendars including conference calls, vacations and client meetings
• arrange travel bookings, itineraries and visa coordination
• support office administration, like ordering supplies, handling mail and managing conference logistics
• coordinate the production of [type e.g. presentation books and reports, meeting prep packets etc.]
• assist with finance management, including processing of invoices and expenses
]
The team
You'll be working in the New York International Group branch office in midtown Manhattan. As an executive/team assistant you'll play an important role in supporting a large branch that services ultra and high net worth clients.
Your skills and experience
• successful administrative experience in a fast-paced large enterprise
• proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel)
• keen attention to detail, organized and able to seamlessly multitask
• proven written and verbal communication skills
• comfortable interacting with colleagues at all levels
• flexible, adaptable, can-do attitude
How we hire
We may request you to complete one or more assessments during the application process. Learn more
Salary information
The indicative gross base salary range as a full-time equivalent role:
• United States - New York - New York min USD 75000 - max USD 100000 /annum
The expected salary for this role will be determined by relevant factors which may include but are not limited to, role-required experience, qualifications, education, location and skill level. UBS offers a range of competitive benefits and for further information, please visit ubs.com/employee-benefits. We may, at our sole discretion, provide additional variable compensation or awards.
Join us
At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We're dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That's why collaboration is at the heart of everything we do. Because together, we're more than ourselves.
