is seeking an
Executive Assistant to join our team in our Gardiner, NY. This role is a Hybrid role and ideal for a professional who thrives in a fast-paced environment, excels at managing priorities and confidential information, and enjoys being a trusted partner to executive leadership.
Key Responsibilities- Manage complex calendars, schedule appointments, and coordinate meetings using Microsoft Outlook.
- Prepare, edit, format, and maintain professional presentations, reports, spreadsheets, and other business documents.
- Draft, proofread, and distribute correspondence, including emails, letters, reports, and other communications.
- Independently respond to routine internal and external correspondence on behalf of leadership.
- Coordinate internal and external meetings, including agenda preparation, meeting logistics, room bookings, and catering arrangements as required.
- Receive, sort, distribute, and maintain records of incoming and outgoing correspondence.
- Utilize advanced Microsoft Office skills to format PowerPoint or Word documents, including tables, graphics, Excel integrations and document organization.
- Track action items and assignments, follow up with stakeholders, and prepare status reports to ensure timely completion of deliverables.
- Prepare, consolidate, and distribute periodic reports and presentation materials.
- Maintain electronic and physical filing systems, ensuring records are organized, secure, and readily accessible.
- Coordinate domestic and international travel arrangements, including flights, accommodations, itineraries, and expense documentation.
- Handle highly sensitive and confidential information with discretion and professionalism.
- Assist in the planning, coordination, and execution of corporate meetings, events, and employee engagement activities.
- Provide general administrative support and undertake additional responsibilities as assigned.
- Ensure all business activities are conducted in accordance with the ATS Code of Business Conduct and the highest ethical standards.
- Comply with all applicable health, safety, and environmental policies, procedures, and regulations.
QualificationsEducation- Post-secondary education in Business Administration, Office Administration, Executive Administration, or a related field.
Experience & Skills- Minimum of two years of experience in an administrative, executive assistant, or office support role.
- Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Access, Visio, and other business software.
- Strong organizational, administrative, and time management skills with exceptional attention to detail.
- Demonstrated ability to prioritize competing demands and meet deadlines in a fast-paced environment.
- Excellent interpersonal, verbal, and written communication skills, with the ability to interact professionally with employees, leaders, customers, and external stakeholders.
- Ability to work independently with minimal supervision while contributing effectively within a collaborative team environment.
- Proven ability to exercise sound judgment, maintain confidentiality, and demonstrate initiative in resolving issues.
- Strong customer service orientation and a proactive, solutions-focused approach.
HSEAll employees have the responsibility to work in a safe manner and report any health, safety or environmental concern to their manager or supervisor in a timely manner.
Employee responsibilities for Health, Safety and Environment include:
- Work in compliance with divisional health, safety and environmental procedures
- Refrain from removing or altering safety devices or guarding unless hazardous energies are controlled through lockout-tagout methods
- Report any unsafe conditions or unsafe acts
- Report defect in any equipment or protective device
- Ensure that the required protective equipment is used for the assigned tasks
- Attend all required health, safety and environmental training
- Report any accidents/incidents to supervisor
- Assist in investigating accidents/incidents
- Refrain from engaging in any prank, contest, feat of strength, unnecessary running or rough and boisterous conduct
Salary range: $80/K - $90/K
- We provide a wide range of innovative and high-quality scientific products that improve people's lives
- We offer a robust health and welfare benefits package that includes Life, Health, Dental, Vision
- We offer 401(K) including company match, Paid Time Off annually + Paid Holidays
- You will enjoy career Advancement Opportunities and Tuition Assistance to help you achieve your goals and continue your career growth
#LI-Hybrid
